School Board Strategic Planning Initiatives and Tasks

School Board Strategic Planning September 8, 2010 1

Agenda Strategic Initiatives Review & Discussion The Way Ahead Next Steps Key Questions & Recommendations 2

Strategic Planning Phases Phase I Fall 2009- Spring 2010 Working with consultant to outline Vision, Mission, Goals, Performance Measures and Strategic Initiatives Phase II Summer/Fall 2010 Review and adjust 2009-2010 winter/spring work Phase III Fall 2010 Solicit stakeholder feedback Phase IV Fall/Winter 2010-2011 School Board reviews stakeholder feedback and adjusts plan Phase V Not Later Than Spring 2011 School Board approves Strategic Plan 3

School Board Strategic Initiatives Administrative Tasks Plan and Implement 6-12 Math Curriculum SY 10 - 11 to SY 14 15 (Based on Resources) Identify measures to determine when 3rd grade students are reading on grade level Assess and Modify K-5 math program and professional development Review and evaluate progress to graduation process Recommend a performance measures to the board for tracking cohorts being on grade level and HS math readiness Align DIP/SIP planning and implementation with strategic goals and Collective Bargaining Agreements Focus Professional Development for All Staff on initiatives Establish a task force to develop a district wide climate survey and process to be implemented in SY11 -12 or earlier if possible Implement Phase I of the facilities plan based on available funding stream 4

School Board Strategic Initiatives Administrative Tasks Plan short and long range budget options Plan and implement new Student Achievement Data System (2010-11) Identify a process improvement model for adoption across the district (2010-11??) Identify funding stream for technology Establish Technology Advisory Committee Explore and analyze options for future configuration and delivery of educational programs Engage the community to understand the District s capital requirements Recruit broad representative group of Community Members for committees (objective) Enhance Parent/Community engagement in the educational progress and support of children Identify and establish the process to leverage technology to engage the community 5

Strategic Planning & Initiatives Some Definitions: Strategic planning is an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people. Systematic process of envisioning a desired future, and translating this vision into broadly defined goals or objectives and a sequence of steps to achieve them A strategicplanningprocess delivers a set of defined initiatives (projects) that achieve a desired set of goals 6

School Board Strategic Initiatives Question:How Many Strategic Initiatives And What Are They? Recommendation: **Two or Three Strategic Plan Completion Capital Projects Levy Completion Study School Reconfiguration Fully Funded ADK For Every School 7 ** Reviewed Annually & Can Be Adjusted Following Community Feedback

Task Force Resource 10-11 SCHOOL BOARD SUPERINTENDENT Task Force Resource Steering Committee Budget Development Literacy Capital Projects Levy Levy Facts Communication Facilities Infrastructure School Reconfiguration Parent Access Budget Development Team Diversity Advisory Grounds, Maintenance Facilities Special Education Pre School Technology Advisory Senate Bill 6696 In Planning New For SY 10-11 DIS House Bill 2776 Reorganization 8

School Board Strategic (Long Range) Initiatives? School Board Discussion and Guidance 9

Strategic Planning Phases Phase I Fall 2009- Spring 2010 Working with consultant to outline Vision, Mission, Goals, Performance Measures and Strategic Initiatives Phase II Summer/Fall 2010 Review and adjust 2009-2010 winter/spring work Phase III Fall 2010 Solicit stakeholder feedback Phase IV Fall/Winter 2010-2011 School Board reviews stakeholder feedback and adjusts plan Phase V Not Later Than Spring 2011 School Board approves Strategic Plan 10

Planning Strategic Planning Problem Statement how do we plan and organize an effective, efficient, inclusive strategic planning process, that includes all stakeholders so that we can continue to advance student achievement and reinforce a culture of continuous improvement? 11

Planning Strategic Planning Decision Criterion Clearly delineates School Board decisions from stakeholder feedback Leverages Administration s subject-matter expertise Outlines/advertises for everyone a process for strategic plan development/completion Identifies a qualified facilitator who can collect and organize stakeholder feedback Involve all stakeholders - inclusive process Thoroughly advertises stakeholder opportunities for feedback Design multiple ways for stakeholder feedback Complete Phase V of the plan not later than June 2011 Conserves CKSD resources without compromising plan quality 12

Planning Strategic Planning Decision Criterion Changes? Additions? Deletions? 13

Strategic Planning Next Steps I Select a WSSDA Facilitator II Select 3-4 dates/location for community input & review of strategic planning information III Select study session date for review of community input and plan adjustment IV Select Board meeting date for approving final plan not later than June 2011 14

School Board Questions I Question: When should the Strategic Plan be approved? Recommendation: not later than June 2011 Question: When can we go live with advertising Vision, Mission, Goals, Performance Measures And Strategic Initiatives? Recommendation: immediately following plan approval 15

School Board Questions II Question:What are the key components of the Strategic Plan requiring final School Board approval? Recommendation: ** Refer To CKSD Strategic Planning Template Vision Mission Goals Goal Performance Measures Strategic Initiatives Introduction Glossary 16

School Board Questions III Question: What questions will be presented to the community? Recommendation: 1. What are the areas where CKSD excels? 2. What are the areas in which CKSD can improve? 3. What is the greatest external challenge facing CKSD? 4. What is the greatest internal challenge (from within CKSD) facing CKSD? 5. Is there anything else you want to add? 17

School Board Questions IV Question: How will feedback be collected? Recommendation:forums & on-line survey Question: Who will be invited to provide feedback? Recommendation: all stakeholders; parents, staff, community members & students Question: What happens to the feedback? Recommendation: collected, organized and presented by a WSSDA facilitator during a study session 18

School Board Questions V Question:How will the stakeholder feedback be used? Recommendation: The School Board in conjunction with recommendations from the Administration and facilitator, will make potential adjustments to the Vision, Mission, Goals, Performance Measures and Strategic Initiatives Question: Where will the community forums be located? Recommendation: In high/junior high schools to allow the most convenient access for all stakeholders Question:What time will the forums begin and how long will they last? Recommendation: Not before 6:00 p.m. and for one hour Question:When are the community forums scheduled? Recommendation: November 8, 9, 16, and 17 19

School Board Questions VI Question: How will the WSSDA facilitator be selected? Recommendation: from a list provided by WSSDA and selected by the School Board Question: How will the opportunities for Community feedback be advertised? Recommendation: E-News, School Messenger, CKSD Parent Newsletter, Newspaper My Turn , Website 20

School Board Questions VII Question:What parts of the Strategic Plan are reserved for School Board approval? Recommendation: Vision, Mission, Goals and Performance Measures and Strategic Initiatives (the what ) Question: What parts of the Strategic Plan are Administration responsibilities? Recommendation: Strategies for accomplishing the Goals and meeting/exceeding Performance Measures (the how ) 21

School Board Questions VIII Question: Will the How Part that supports the Strategic Plan be completed in spring 2011? Recommendation: No. The strategy portion of the plan or the how will be a dynamic process that will continuously be refreshed Question:How are the administrative parts of the Strategic Plan determined? Recommendation: Based upon the recommendation of the Superintendent and agreed to by the School Board (chapters) Question:Will the Strategic Plan be reviewed periodically? Recommendation: The plan will be reviewed and updated annually by the School Board In Conjunction With The Administration (CKSD Advanced Planning Template) 22

School Board Additional Questions? 23

Strategic Planning Next Steps I Select a WSSDA Facilitator II Select 3-4 dates/location for community input & review of strategic planning information III Select study session date for review of community input and plan adjustment IV Select Board meeting date for approving final plan not later than June 2011 24