School Security Equipment Grants Overview by House Appropriations Committee

Overview of School Security Equipment Grants House Appropriations Committee Susan L. Hogge, Staff August 17, 2018

2 Background of Legislation Budget Language Process Guidelines Application Evaluation Criteria Overview of Awarded Grant Recipients Appendices for Reference Material

3 Background Legislation Initial step for state funding for security equipment grants was taken as an outcome of one of the recommendations reflected in the Governor s School and Campus Safety Taskforce of 2013 Recommendation E-05 Safety and Security Fund: to establish in the state treasury a recurring non-reverting fund to be made available for use a the discretion of schools and localities for school safety and security During the 2013 Session, HB 2343 (Sherwood) was adopted as Chapter 608, which established the Public School Security Equipment Grant Act of 2013 (see Appendix A for complete legislation) In summary, the legislation required the Virginia Public School Authority (VPSA) to issue bonds for funding matching grants to local public school divisions for the purchase and installation of security equipment in public schools The purchased security equipment must be designed to improve and help ensure the safety of students attending public schools in Virginia

4 Legislation & Budget Language Established an aggregate principal amount of $30.0 million for a revolving five-year Security Equipment Fund of which a maximum of $6.0 million is awarded each year For the first year, $1.3 million NGF was included in the FY 2014 Budget to pay for the first year of debt issuance - funded through the Literary Fund About the same amount has been included in every subsequent budget year to pay for the debt on the issued bonds (see Appendix B for current budget language) School divisions are eligible to receive up to $100,000 in security equipment grants each year can apply annually for funding projects Are required to provide a match 25% of the awarded grant amount However, as an exception, the state Superintendent of Public Instruction is authorized to reduce the required match for those divisions with a local composite index (LCI) of less than 0.2000 Currently, three divisions (Lee, Buena Vista, Scott) have a LCI less than 0.2000 & are eligible Comparably, 17 divisions have a LCI between 0.2000-0.2500, which is also less than the local match requirement, but not eligible for LCI match reduction Charlotte, Dickenson, Emporia, Greensville, Henry, Hopewell, Martinsville, Nottoway, Patrick, Petersburg, Pittsylvania Portsmouth, Prince George, Radford, Russell, Smyth, Wise

5 Grant Application Process Guidelines Interested divisions apply to the Department of Education (DOE) for the security equipment grants through an on-line application process Application window is generally open for a 6-week period, typically, mid- June through August 1 of each year Must identify specific security equipment selected from the approved list eligible for funding, related estimated costs to purchase & install the equipment Most common types of approved security equipment items include: 1) Intercom system 2) Hurricane or Ballistic Security window film 3) Technology equipment to support security systems 4) Security door hardware 5) Electronic access control systems 6) Visitor badge system 7) Surveillance equipment and cameras 8) Security scanning equipment 9) Two-way radios 10) Security alarm systems 11) Mass notification telephone systems equipment 12) Security panic systems 13) Security lighting systems 14) Classroom security door locks 15) Uninterrupted power supply

6 Grant Application Process Guidelines All items must be installed within or attached to the exterior of the school building itself and may not installed outside of a school (such as parking lot area for additional security-related lighting) or on a school bus (monitoring cameras) May not use any of the grant money for bricks and mortar related projects, professional services costs such as architectural and engineering fees, or to cover extended equipment warranties or service contract agreements (such as licensing renewals or smart phone apps) All of the applications are reviewed for expenditure eligibility, and the awards are determined on a competitive basis using a ranking of scored criteria points Also, school divisions have to certify that purchases will be made within 6-months of the grant approval and official award notification -- which is usually given during the first part of September each year If the awarded funds are not used, then DOE has the option to reallocate any remaining amount to those project applications that ranked next-in-line on the listing of Total Project Scored Points but were unfunded initially, due to the $6.0 million cap, prior to the end of the fiscal year

7 Application Criteria Points Reportedly, DOE and the Department of Criminal Justice Services (DCJS) developed the following seven criteria that DOE uses to review and evaluate each project application in order to determine its overall ranking based on the total scored points for the Total Project Scored Points listing: 1)Maximum 15 points allocated for new security equipment: 15 points for schools with no video surveillance equipment currently 5 points for schools with existing video surveillance equipment 2)Maximum 10 points allocated if a previous school security audit* recommended the installation of the security equipment requested in this application be installed 10 points if the requested school security equipment was recommended 0 points if the requested school security equipment was not recommended 3)Maximum 5 points allocated based on the year the school was built 5 points for school buildings built prior to 1990 0 points for school buildings built during or after 1990 (*current report @ www.dcjs.virginia.gov/sites/dcjs.virginia.gov/files/ publications/law-enforcement/2017-school-safety-audit-survey-results.pdf)

8 Application Criteria Points (continued) 4) Maximum 20 points allocated if school has never received any security equipment grant funding 20 points if school never received any funding in previous years 10 points if the school received funding in one previous year only 5 points if the school received funding in two previous years 0 points if school was funded in three previous years 5) Maximum 10 points - if school does not have an Uninterrupted Power Supply (USP) 10 points if the school does not have an UPS 0 points if the school does have an UPS 6) Maximum 20 points allocated for the Division Local Composite Index (LCI) 20 points LCI between .0000 - .2999 15 points - LCI between .3000 - .5999 10 points - LCI between .6000 - .8000 (maximum LCI) 7) Maximum 20 points allocated if the number of school-level incidents per 100 students for three offense categories (weapons offenses, offenses against student, staff, and persons, & property offenses) that are reported in the School Safety section within the most current School Report Card is at or above certain percentiles for all schools statewide: 20 points - At or above the 75th percentile 15 points - At or above the 50th percentile but below the 75th percentile

9 Summary of Applications and Awarded Project Grant Amounts Since the Security Equipment Grant initiative began in 2013, the total cost of eligible projects submitted by the school divisions has exceeded the total amount of available funding (see Appendix C for annual data) For example, to meet the total project costs for 2017, an additional $3.0 million would needed Estimated cost sharing would be about $2.4 million from the state and the 25% local match would be about $600,000 from school divisions Total State & Local Costs for Security Equipment Projects $11.0 $10.5 $10.0 $10.0 Total Project Costs Eligible for Funding $9.2 $9.0 $ in Millions Difference between the annual totals represent unmet need of eligible projects $8.3 $7.9 $8.0 $7.5 $7.5 $7.5 $7.4 $7.5 $7.0 $6.0 Total Project Costs Funded $5.0 2013 2014 2015 2016 2017 Grant Year (starts at beginning of school year)

10 In total, 103 school divisions highlighted in green applied for security equipment grant awards for this past 2017-2018 school year

11 School Divisions Receiving Grants (see Appendix D for additional details)

12 Summary of School Buildings, as reported on DOE Public School Listing Report Although the majority of school divisions, in total 129 out of 132, have received some grant funding over the five years, not all of schools within the divisions or school-related facilities have had security equipment installed For FY 2018, there were about 550 schools and facilities that received grant funding for security projects Difficult to determine the total needs across the state as a comprehensive collection/survey has not been done The current total number of types of school facilities & regional programs that are reported with student membership In addition, there are a number of other centers and facilities students attend during some point of the school year Division-Based Centers/Facility (No reported ADM) Schools & Regional Programs (with reported ADM) Total Total Elementary Schools 1,186 Alternative Ed Centers 72 Middle Schools 314 Career & Technical Educ. Centers 45 High Schools 310 Gov. STEM or Health Academies 29 Combined Schools 46 Special Education 14 Local or Regional Jails 76 Virtual Centers 6 Regional SPED, Alternative & Governor s Schools Other/Multiple Purpose 169 344 Total 335 Total 1,932

Additional information and details for the Security Equipment Grant Initiative can be found on the Department of Education s webpage: www.doe.virginia.gov/support/facility_construction/security_equipment_grants/index.shtml

14 Appendices

Appendix A Public School Security Equipment Grant Act of 2013 (page 1) 15

Appendix A Public School Security Equipment Grant Act of 2013 (continued) 16

17 Appendix B Security Equipment Grants Adopted Budget Language

Appendix B Security Equipment Grants Adopted Budget Language (continued) 18

Appendix C Summary of Security Equipment Grant Projects 19 # of School Applications Submitted/ Approved # of School Applications Approved & Funded Total Total Total Total # of Total Grant Year # of Div. Project Amount Eligible Approved Project Amount Requested Reimbursement State Share of Project Amount Awarded Local Match Project Amount Required FY Specialty Centers Project Amount Requested 2013 2014 85 3 553 457 $6,000,000 $1,438,002 $10,611,529 $8,348,671 $7,438,002 2014 2015 100 6 727 367 $6,000,000 $1,481,041 $13,471,726 $7,938,858 $7,481,041 2015 2016 100 1 706 518 $6,000,000 $1,458,170 $11,185,066 $10,022,001 $7,458,170 2016 2017 96 5 567 434 $6,000,000 $1,484,228 $10,558,465 $9,178,574 $7,484,228 670 2017 2018 103 4 545 $6,000,000 $1,456,269 $11,239,383 $10,454,667 $7,456,269

Appendix D Annual Security Equipment Grant Awards 20 Original Grant Award School Division / Specialty Center Total Amount Awarded 2013-2014 2014-2015 2015-2016 2016-17 2017-18 Accomack County Albemarle County Alleghany County Amelia County Amherst County Appomattox County Arlington County Augusta County Bath County Bedford County Bland County Botetourt County Brunswick County Buchanan County Buckingham County Campbell County Caroline County Carroll County Charles City County Charlotte County Chesterfield County Clarke County Craig County Culpeper County $51,248 $39,994 $100,000 $100,000 $48,025 $13,084 $100,000 $74,412 $59,118 $38,992 $60,116 $11,318 $56,000 $93,198 $83,914 $73,247 $12,352 $47,459 $23,159 $356,798 $219,392 $154,934 $300,000 $260,707 $302,108 $105,712 $250,966 $153,352 $326,685 $58,154 $172,046 $184,112 $171,534 $210,992 $126,949 $285,440 $365,960 $113,207 $287,272 $115,841 $67,223 $114,529 $417,796 $0 $0 $45,444 $100,000 $93,446 $33,360 $22,240 $56,722 $27,708 $88,785 $100,000 $0 $0 $0 $70,560 $68,000 $22,289 $81,900 $44,480 $91,720 $46,083 $79,664 $59,730 $0 $0 $0 $42,408 $11,377 $26,639 $44,318 $56,866 $75,597 $13,836 $0 $0 $0 $0 $0 $0 $27,471 $71,280 $12,450 $59,745 $70,960 $33,370 $82,092 $0 $84,830 $41,872 $96,909 $15,299 $86,027 $100,000 $87,120 $53,427 $99,999 $0 $28,805 $18,640 $94,961 $0 $0 $0 $0 $0 $40,922 $81,260 $99,623 $0 $0 $100,000 $91,697 $4,180 $87,520 $59,780 $100,000 $29,541 $0 $0 $0 $0 $0 $0 $87,273 $0 $0 $86,300 $67,223 $28,480 $100,000 $0 $0 $0 $0 $0 $38,849 $73,462 $47,200 $98,720 $66,074 $79,540

21 Appendix D Annual Security Equipment Grant Awards (continued) Original Grant Award School Division / Specialty Center Total Amount Awarded 2013-2014 $40,000 $79,226 2014-2015 $57,514 $64,353 $99,292 2015-2016 $18,976 $79,482 $100,000 $57,403 2016-17 $64,000 $98,332 $81,959 2017-18 $37,172 $12,858 $67,608 Cumberland County Dickenson County Dinwiddie County Essex County Fairfax County Fauquier County Floyd County Fluvanna County Franklin County Frederick County Giles County Gloucester County Goochland County Grayson County Greene County Greensville County Halifax County Hanover County Henrico County Henry County Highland County Isle of Wight County King George County King & Queen County King William County $217,662 $334,251 $348,859 $68,882 $264,800 $127,600 $211,415 $194,292 $210,878 $169,096 $288,422 $368,069 $193,261 $276,593 $192,065 $240,577 $165,629 $145,618 $237,868 $189,100 $6,346 $271,037 $288,020 $144,045 $238,593 $0 $11,479 $100,000 $42,846 $0 $0 $0 $0 $0 $0 $0 $93,600 $78,866 $69,129 $65,574 $55,200 $51,631 $48,840 $78,877 $99,999 $66,464 $58,080 $46,743 $51,509 $71,200 $5,888 $94,414 $20,646 $65,338 $4,562 $79,222 $98,714 $0 $0 $0 $47,872 $80,000 $14,580 $71,998 $80,000 $30,297 $69,262 $70,462 $52,153 $57,370 $16,905 $84,000 $9,379 $14,400 $28,072 $75,760 $34,385 $0 $6,520 $80,360 $82,922 $24,000 $47,376 $44,917 $68,544 $28,745 $8,400 $78,373 $64,800 $846 $50,843 $93,600 $0 $77,259 $0 $0 $50,536 $41,755 $36,915 $67,920 $16,390 $53,218 $72,880 $53,900 $0 $0 $52,080 $0 $0 $0 $0 $77,236 $56,000 $5,500 $86,205 $100,000 $80,000 $64,000 $0 $0 $0 $0 $0 $0 $33,989 $100,000 $94,420 $64,045 $80,000 $0 $0 $0 $26,593 $32,000 $36,000

22 Appendix D Annual Security Equipment Grant Awards (continued) Original Grant Award School Division / Specialty Center Total Amount Awarded 2013-2014 2014-2015 2015-2016 2016-17 2017-18 Lancaster County Lee County Loudoun County Louisa County Lunenburg County Madison County Mathews County Mecklenburg County Middlesex County Montgomery County Nelson County New Kent County Northampton County Northumberland County Nottoway County Orange County Page County Patrick County Pittsylvania County Powhatan County Prince Edward County Prince George County Prince William County Pulaski County $0 $80,000 $41,564 $33,989 $100,000 $100,000 $32,476 $0 $16,800 $100,000 $196,800 $399,246 $66,465 $140,321 $89,750 $269,365 $28,182 $166,602 $233,256 $309,734 $237,126 $178,176 $99,590 $125,430 $100,000 $57,682 $0 $0 $0 $0 $0 $0 $100,000 $48,000 $100,000 $0 $0 $40,321 $7,906 $69,365 $7,440 $55,365 $23,689 $49,169 $37,126 $59,710 $8,160 $7,400 $26,400 $7,444 $100,000 $5,462 $0 $0 $1,232 $14,048 $14,474 $15,153 $96,763 $100,000 $60,565 $100,000 $0 $0 $0 $94,414 $100,000 $100,000 $100,000 $14,622 $51,200 $1,271 $0 $0 $0 $0 $62,494 $41,350 $40,230 $78,931 $0 $0 $0 $0 $0 $37,828 $0 $0 $0 $0 $0 $0 $75,876 $89,265 $92,668 $100,000 $21,592 $100,000 $79,590 $47,936 $100,000 $1,273 $39,020 $100,000 $81,600 $94,863 $100,000 $44,495 $275,876 $444,645 $342,455 $486,948 $107,256 $176,238 $214,548 $325,811 $404,912 $100,000 $20,470 $86,948 $24,768 $79,029 $79,680 $24,057 $58,436 $94,190 $86,518 $100,000 $15,128 $58,189 $56,512 $68,000 $80,000 $0 $0 $0 $78,356 $88,914 $99,276 $0 $83,240 $97,600 $61,600 $69,600

23 Appendix D Annual Security Equipment Grant Awards (continued) Original Grant Award School Division / Specialty Center Total Amount Awarded 2013-2014 2014-2015 2015-2016 2016-17 2017-18 Rappahannock County Richmond County Roanoke County Rockbridge County Rockingham County Russell County Scott County Shenandoah County Smyth County Southampton County Spotsylvania County Stafford County Surry County Sussex County Tazewell County Warren County Washington County Westmoreland County Wise County Wythe County York County Alexandria City Bristol City Buena Vista City $0 $13,488 $63,108 $94,414 $62,939 $38,948 $79,970 $31,331 $54,589 $26,370 $38,863 $12,322 $100,000 $17,483 $65,140 $61,200 $28,816 $29,497 $52,000 $38,761 $34,880 $52,000 $98,548 $268,617 $355,520 $62,939 $333,709 $283,657 $181,454 $322,047 $221,667 $333,527 $180,176 $476,707 $274,047 $123,904 $375,123 $237,105 $213,396 $72,048 $218,536 $75,992 $95,906 $0 $0 $0 $0 $72,826 $60,555 $63,512 $43,704 $22,812 $96,436 $100,000 $58,354 $62,856 $100,000 $64,485 $58,641 $10,964 $63,294 $73,814 $23,755 $23,755 $80,000 $98,304 $34,121 $86,796 $100,000 $10,659 $99,624 $42,640 $59,720 $0 $99,999 $28,000 $99,924 $81,979 $89,911 $100,000 $44,473 $76,561 $61,269 $30,528 $0 $0 $51,754 $100,000 $34,047 $100,000 $40,000 $37,402 $0 $31,370 $99,365 $0 $0 $99,573 $61,786 $58,700 $71,410 $64,448 $63,248 $0 $0 $8,800 $85,166 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $70,036 $63,334 $0 $0 $0 $0 $0 $0 $95,884 $41,668 $8,880 $57,560 $104,764 $99,228 $100,000 $63,194 $0 $0 $100,000 $51,194 $3,000 $4,500 $4,500

24 Appendix D Annual Security Equipment Grant Awards (continued) Original Grant Award School Division / Specialty Center Total Amount Awarded 2013-2014 2014-2015 2015-2016 2016-17 2017-18 Charlottesville City Colonial Heights City Covington City Danville City Falls Church City Fredericksburg City Galax City Hampton City Harrisonburg City Hopewell City Lynchburg City Martinsville City Newport News City Norfolk City Norton City Petersburg City Portsmouth City Radford City Richmond City Roanoke City Staunton City Suffolk City Virginia Beach City Waynesboro City Williamsburg-James City County $68,800 $25,760 $73,375 $25,496 $25,377 $38,516 $95,082 $38,616 $65,153 $33,462 $66,220 $99,895 $65,622 $6,432 $100,000 $258,567 $229,527 $112,010 $361,292 $0 $33,600 $0 $0 $0 $0 $0 $99,990 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $32,000 $80,000 $32,000 $80,000 $364,891 $99,488 $368,354 $360,858 $301,994 $268,353 $407,745 $154,593 $263,969 $317,419 $125,327 $401,409 $450,900 $425,891 $303,495 $418,492 $260,761 $276,825 $100,000 $64,891 $37,682 $100,000 $99,911 $57,661 $17,523 $90,300 $78,568 $79,957 $28,156 $35,200 $71,474 $67,072 $99,288 $72,090 $62,483 $47,207 $6,542 $100,000 $6,352 $66,263 $94,183 $0 $100,000 $2,891 $55,980 $66,764 $69,448 $98,886 $79,975 $0 $52,563 $84,544 $61,567 $100,000 $79,408 $72,658 $75,974 $0 $0 $95,477 $79,286 $62,979 $76,025 $50,588 $96,000 $21,120 $79,200 $87,998 $53,302 $72,000 $97,835 $63,554 $67,200 $0 $98,517 $0 $0 $0 $0 $78,400 $99,960 $13,280 $79,811 $100,000 $73,301 $100,000 $100,000 $100,000 $57,680 $55,024 $93,303 $4,335 $96,924 $95,830 $100,000 $55,776 $97,382 $50,000 $54,432 $0 $51,392 $74,000 $100,000 $100,000 $3,629 $60,792 $0 $90,971

25 Appendix D Annual Security Equipment Grant Awards (continued) Original Grant Award Total Amount Awarded $209,136 $267,671 $439,173 $9,355 $255,137 $240,108 $309,880 $141,949 $96,519 $183,049 $93,003 $14,421 School Division / Specialty Center 2013-2014 2014-2015 2015-2016 2016-17 2017-18 Winchester City Franklin City Chesapeake City Lexington City Salem City Poquoson City Manassas City Manassas Park City Colonial Beach West Point Virginia School for the Deaf and Blind-Staunton Laurel Regional Special Education Center Maggie L. Walker Gov. School Metro Richmond Alternative Education Program Regional Alternative/Pittsylvania Co Middle Peninsula Regl Alternative School (King William) Henry County/Martinsville Regional SPED Program Jackson River Technical Center Valley Career and Technical Center New Horizons Career and Technical Center Bridging Communities Reg Career & Technical Center Enterprise Academy/Newport News City Charlottesville/Albemarle Voc. Tech Southeastern Cooperative Educational Prgm Rowanty Vocational-Technical Center $100,000 $36,800 $100,000 $83,805 $57,577 $99,576 $0 $25,331 $99,879 $99,999 $0 $0 $73,415 $39,598 $9,355 $63,555 $52,881 $100,000 $56,000 $100,000 $0 $0 $0 $0 $0 $71,582 $47,040 $41,728 $85,949 $93,600 $49,815 $26,400 $46,779 $73,389 $43,593 $94,763 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,521 $44,000 $79,998 $31,849 $57,600 $93,003 $49,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14,421 $0 $0 $2,265 $4,000 $6,265 $1,120 $16,108 $1,120 $4,428 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,080 $4,800 $4,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $63,920 $63,920 $22,121 $125,312 $24,514 $1,467 $0 $22,121 $30,898 $5,200 $94,414 $19,314 $1,467 $0 $0 $0 $0 $0 $0 $0 $0 $2,280 $2,280