SCWI Training for Network Facilitators and Moderators
In April 2021, SCWI offers training for network facilitators and moderators to enhance presentation clarity, engagement, and relevance. The sessions focus on technology comfort, interaction opportunities, and networking dress rehearsal for effective participation.
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Presentation Transcript
SCWI Training for Network Facilitators and Moderators APRIL 2021
To ensure the content of the presentations is clear, engaging and relevant to the participants To ensure opportunities are provided for interacting, connecting and learning from other participants Training Goals To ensure presenters and facilitators feel comfortable with the technology so they can focus on the content and the participants 2 SCWI/IJECT
Training for Network Facilitators and Training for Network Facilitators and Moderators Moderators Network Facilitators will be asked to participate in two sessions: A webinar on facilitating in Adobe Connect (April 6 10am or April 7 2pm) A practice facilitation session (optional) (April 21 10am or April 22 1pm) A networking session dress rehearsal (April 28, 29, 30) 3 SCWI/IJECT
Schedule for May 11, 2021 Schedule for May 11, 2021 8:00 8:30 -- Early Bird Workshop 8:30 -- 8:50 enter Symposium Workshops and Networking Sessions are scheduled for 45 minutes 9:00 --10:15 All Registrants: Keynote Panel 10:30 11:15 Session #1 - Workshops Symposium participants can register for: - Both whole group events - 2 other sessions 11:30 12:15 Session #2 Networking Sessions 12:30 1:15 Session #3 - Workshops Workshop presenters, moderators and networking facilitators can register for - Both whole group events - 2 sessions in addition to the session they are presenting/facilitating 1:30 2:15 Session #4 - Networking Sessions 2:30 3:15 Session #5 - Workshops 3:30 4:00 All Registrants: Closing Comments 4 SCWI/IJECT
Networking Sessions Networking Sessions 11:30 12:15 Session #2 French Language Networking Session College Staff and College Advisors Sharing Session COVID-19 Silver Linings Student Recruitment & Student Selection Sharing Session 1:30 2:15 Session #4 Sharing Strategies for Student Retention and Student Success & Graduation Sharing Successful Practices in the Virtual Environment Ideas for the Future of SCWI/IJECT Dual Credit Teachers Sharing Session Session #1, #3, #5 are Workshops 5 SCWI/IJECT
Promotion of Promotion of Networking Sessions Networking Sessions Networking Session registration will include: Title of networking session Short description of session Target audience, if appropriate Facilitators names, employers and titles Networking sessions will be limited to a maximum of 35 participants 6 SCWI/IJECT
SCWI Workshops and Networking Sessions SCWI Workshops and Networking Sessions A A Team Approach Team Approach Content focused facilitators (2 per session) Moderator Invite participants to complete introduction and end of session polls Make introductions Explain rules for discussion Facilitate the chat box, if requested by facilitators Takes notes in Moderators Notes pod Watches time Thank facilitator(s) SCWI will arrange for a moderator and tech support person for each session Tech support ensure participants get into session and can both see and hear presentation support presenter with tech needs Collect polls, chat, q s and a s for post-event posting 7 SCWI/IJECT
What makes for an effective networking session or workshop? 8 SCWI/IJECT
What makes for an effective networking session or workshop? 9 SCWI/IJECT
Goals of Networking Sessions Goals of Networking Sessions The interactive networking opportunities have proven to be a highlight of our yearly Symposium. The intention is to provide an opportunity for participants to meet colleagues from different areas of the province and sectors (college, school board, SCWI, Ministry and the community) with the following goals: To meet and get to know one another To discuss areas of common focus, and To share challenges and potential solutions. 10 SCWI/IJECT
Running an Online Meeting: Running an Online Meeting: Suggestions from Chairs and Coordinators Suggestions from Chairs and Coordinators What makes online meetings work? It helps when people sign in with name and organization Roll call for round table I ask everyone to mute their mic and only turn on video unless they are speaking Opportunity to interact Clear talking guidelines Have an agenda/being able to view the agenda Great minds on activity The ability to participate in discussion and polls Interesting narration concurrent with Power Point In addition to a good presentation, I like to see folks as well. More engaging Ability to access content after the meeting 11 SCWI/IJECT
Networking Session Beginning (5 minutes) Networking Session Beginning (5 minutes) Moderator will welcome participants at time of session start Tech supporter will ensure everyone can hear and see (ideally before start time) Open Poll questions common to all workshops Moderator will introduce facilitator(s) If appropriate, share briefly your experiences with the topic. People may not all arrive on time 12 SCWI/IJECT
Network Room Layout: Beginning (Host View) Network Room Layout: Beginning (Host View) 13 SCWI/IJECT
Network Room Layout: Beginning (Host View) Network Room Layout: Beginning (Host View) Please introduce yourself pod Tech Support Pod 14 SCWI/IJECT
Network Room Layout: Beginning (Host View) Network Room Layout: Beginning (Host View) Poll: What do you hope to get out of this session? Poll: How long have you been in your role? 15 SCWI/IJECT
Delivery of Networking Sessions (37 minutes) Delivery of Networking Sessions (37 minutes) Sub-Topics/Content Communication 16 SCWI/IJECT
Room Layout: Middle (Hosts View) Room Layout: Middle (Hosts View) Tech support pod Poll Question: What do you hope to get out of this session? 17 SCWI/IJECT
Room Layout: Middle (Hosts View) Room Layout: Middle (Hosts View) You can share This is now a Chat box Moderators Notes pod 18 SCWI/IJECT
Delivery of Networking Sessions: Sub Delivery of Networking Sessions: Sub- -Topics Topics Networking session registrants will be asked questions that will help determine areas of interest for your session College staff and advisors sharing session: Select the one topic that is of most interest for discussion: connecting with students virtually supporting students student engagement helping students transition to post-secondary education Janette will forward the responses to you once we have registrants (~April 26) 19 SCWI/IJECT
Delivery of Networking Sessions: Sub Delivery of Networking Sessions: Sub- -Topics Topics At the beginning of the session, participants will be invited to answer the poll: What do you hope to get out of this session? 20 SCWI/IJECT
Delivery of Networking Sessions: Sub Delivery of Networking Sessions: Sub- -Topics Topics Based on the registrants preferences, pick 2-3 sub-topics for discussion Develop guiding questions based on these sub-topics Guiding questions could be shared through a Power Point presentation or a pdf, or posted in the chat pod 21 SCWI/IJECT
Delivery of Networking Sessions Delivery of Networking Sessions If you plan to use a Power Point presentation, please review the section on what makes for good slides in the Workshop Presenter presentation http://scwi.ca/tools.php 22 SCWI/IJECT
Guiding Questions (if appropriate): Guiding Questions (if appropriate): 1. Getting to Know You have participants introduce themselves, their board/college, and their role in SCWI. 2. What successes have you had in your current situation with respect to the networking topic? What positive impacts are you seeing? 3. What challenges are you facing with this networking topic? Do you have strategies for dealing with these challenges? Do you have suggestions for others? 4. What recommendations do you have for SCWI in relation to this networking topic? 23 SCWI/IJECT
Delivery of Networking Sessions: Participants Delivery of Networking Sessions: Participants NEW: Once we have participants registered, the SCWI team will review who has signed up for your session you will get a list of participants who you might call on to share an experience 24 SCWI/IJECT
Delivery of Networking Sessions Delivery of Networking Sessions Breakout Rooms Adobe has a Breakout Room features can be instituted once participants are in the main room Allows for purposeful or random groups Breakout group specific Power Points, Polls, Chat, Notes Host can call back all participants, or make announcements to all participants Participants can call for Host Assign a leader and a note taker 25 SCWI/IJECT
Delivery of Networking Sessions Delivery of Networking Sessions If sub-topics emerge, split the group up by topic. Appoint a recorder for each group (or, if there is only one group, the Moderator will act as recorder so that you can be free to facilitate the discussion). The Moderator should type in the Notes Pod as ideas are generated. If smaller groups are organized, encourage these small groups to introduce themselves at the outset of their small group discussion. 26 SCWI/IJECT
Delivery of Networking Sessions: Content Delivery of Networking Sessions: Content Reconvene the whole group and report back a summary of ideas. People are at the networking session to glean as many ideas as possible. 27 SCWI/IJECT
Delivery of Networking Sessions: Communication Delivery of Networking Sessions: Communication How will we engage participants in dialogue? How will we engage participants in dialogue? Chat Pod Notes Pod Attendee Pod Whiteboard Questions and Answers Pod Audio through Adobe Connect (microphone rights) 28 SCWI/IJECT
Delivery of Networking Sessions: Communication Delivery of Networking Sessions: Communication How will we engage participants in dialogue? How will we engage participants in dialogue? Chat Pod Notes Pod Attendee Pod Whiteboard Questions and Answers Pod Audio through Adobe Connect Teleconference Audio This will be an opportunity for discussion. Please raise your hand if you wish to comment. The tech support person will give you microphone rights. Please begin by identifying your name and institution. 29 SCWI/IJECT
Delivery of Networking Sessions: Communication Delivery of Networking Sessions: Communication Attendee pod raise hand, agree, disagree Chat box participant dialogue Notes box capture conversations Share box Power point, pdf, audio (MP3), images, video and screen share (not recommended) Whiteboard Q s and A s questions specifically for presenters File Share can post documents for participants to download Links can provide links to online resources for participants 30 SCWI/IJECT
Networking Session End (3 minutes) Networking Session End (3 minutes) Moderator will: thank presenter(s) ask participants to answer the feedback poll question(s) Tech supporter will: transition to Workshop End layout which will include the final poll question 31 SCWI/IJECT
Network Room Layout: End (Hosts View) Network Room Layout: End (Hosts View) Did you find this workshop valuable (rate on a scale from 1-5 with 5 being high) Broadcast Results is not enabled. Only Hosts will be able to see the results 32 SCWI/IJECT
Post Networking Sessions Post Networking Sessions The facilitator will: Share any resources that are posted (Power Points, pdfs, etc.) The facilitator and moderator will: Share any observations, key ideas, etc. The tech supporter will: Capture information posted in the Chat pod, the Notes pod, the Links pod or the File Share pod Do screen shots of the Polls 33 SCWI/IJECT
Post Post- -Symposium Follow Symposium Follow- -up up Please send your materials to Janette Jensen (janette@ontariodirectors.ca) for posting to scwi.ca and iject.ca. Ensure they include your Networking Session title. http://scwi.ca/symposium-post-2019- archive.php 34 SCWI/IJECT
Next Steps Next Steps Networking Sessions Networking Sessions 1. Adobe Connect Install App if you haven t already done so Ensure you have a working microphone and headset/ear buds. Test your connection: https://code.adobeconnect.com/common/help/en/support/meeting_test.htm 2. For Part 2: the optional Practice Facilitation Session Bring a few guiding questions Consider how you want participants to communicate Decide which of the Adobe Connect tools you would like to use (slide 29) 2. Part 3: Dress Rehearsal Determine best date/time for practice session in conjunction with co-facilitator(s) 35 SCWI/IJECT
Next Steps: Networking Session Dress Rehearsal Date/Time Wednesday, April 28 Thursday, April 29 Friday, April 30 8:30am 9:30am 10:00am 11:00am x 1:00pm 2:00pm 2:30pm 3:30pm x 36 SCWI/IJECT
Questions Questions 37 SCWI/IJECT
Closing Comments Closing Comments 38 SCWI/IJECT
Contact Us Contact Us Diane Cowden dmcowden100@sympatico.ca Larry Archibald larry.archibald@sympatico.ca Sonja Vandermeer SVandermeer@ontariodirectors.ca 39 SCWI/IJECT
