SHARED USER ACCOUNT

This document outlines the purpose, process for requesting, auditing, access control, and monitoring of shared user accounts within colleges. It details the steps involved in setting up and managing shared accounts, emphasizing security and accountability.

• User Accounts
• Process
• Colleges
• Auditing
• Access Control

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Uploaded on Feb 21, 2025 | 0 Views

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Presentation Transcript

1. SHARED USER ACCOUNT Shelia Sloan April 19, 2022

2. AGENDA Purpose of Shared account Process for Requesting shared account Auditing Q&A 2

3. PURPOSE OF SHARED USER ACCOUNT Allows Colleges to schedule processes to run at predefined times. Allows for notifications to be sent to group email addresses for monitoring purposes. Ensures more than one individual can resolve issues if the process fails, if someone happens to be out of office. 3

4. PROCESS FOR REQUESTING SHARED USER ACCOUNT Submit a ticket to SBCTC. Submit a ticket to SBCTC. List Detail business requirements for the use of the shared List Detail business requirements for the use of the shared account. account. List name of Security Administrator that will be responsible List name of Security Administrator that will be responsible for the shared account and the process. for the shared account and the process. List email address that should be used for notification List email address that should be used for notification purposes. purposes. Submit process by which you will monitor the account and Submit process by which you will monitor the account and how often you will be changing password how often you will be changing password 4

5. PROCESS FOR REQUESTING SHARED USER ACCOUNT List access requirements, processes that will be run, List access requirements, processes that will be run, recurrence information, SACR needed and any other useful recurrence information, SACR needed and any other useful details. details. SBCTC will then create the user id and assign roles/ SBCTC will then create the user id and assign roles/Sacr This allows us to maintain a standard This allows us to maintain a standard naming convention. Sacr. . naming convention. 5

6. AUDITING Colleges should document their internal process for audit purposes. Who the security admin is that will be responsible for the account (as far as sharing password information with others) Monitoring procedures/Access recertifications/error handling SBCTC will be also conducting biannual recertifications on these accounts, and auditing role assignments. Only SBCTC should be adding/removing roles from these accounts. 6

7. ACCESS 7

8. QUESTIONS AND FEEDBACK Questions? Feedback? Any Parking Lot issues THANK YOU FOR ATTENDING CC BY 4.0, except where otherwise noted.