Site Review Process for Office of Educational Supports 2024-2025
Discover the detailed overview of the On-Site Review Process conducted by the Office of Educational Supports for the years 2024-2025. Learn about the purposes, selection criteria, district considerations, and available materials for this essential review process.
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Presentation Transcript
2024-2025 On Site Review Process Office of Educational Supports
Purposes of the On Site Review Meet Federal compliance requirements for the Michigan Department of Education s (MDE s) oversight of programs administered by the Office of Educational Supports (OES) Encourage program coordination and collaboration Identify program development and improvement needs
Purposes of the On Site Review Continued Identify effective Statewide programs and practices Ensure that budget items in the Consolidated Application align to the needs, goals, and strategies in the District s Continuous Improvement Plan.
Overview of On Site Review Process Materials Agenda
On Site Review Process 1 District Selection Risk Factors Non-compliance with previous OSR reports/findings Concerns with the Consolidated Application Single Audit Findings Rotation Cycle
On Site Review Process 2 District Selection (continued) Other Considerations Allocation Size Title I Allocation key determiner Total Allocation in the Consolidated Application
On Site Review Process 3 District Selection (continued) Other Considerations (continued) District Request Extenuating Circumstances Coordination of review schedule with other MDE Offices OES Consultant Input
Materials Available on the Regional On-site Review website Materials that the District Must Submit to OES prior to the OSR Purpose Statement Description of Categorical Programs ESSA Glossary On Site Review Process PowerPoint
Materials Available on the Website Parent and Family Engagement Plan Template Follow-up Survey Form District and School Study Guides District and School Study Guides w/Explanations of suggested evidences of compliance
On Site Review Process 4 Initial Contact with District OES makes initial contact with the district Formal Letter with OSR details is sent to the district Pre-On Site Review Meeting is scheduled
On Site Review Process 5 District: Select OSR District Contact Identify stakeholders: Superintendent (or designee) Directors or managers of the programs included in the review
On Site Review Process 5 continued Identify stakeholders continued: Business manager Building principals Authorizers, Education Service Providers, and others as requested Provide an overview of related OSR processes, procedures, and documents
On Site Review Process 6 School(s): Establish Preliminary Agenda Identify Stakeholders: Principals School Improvement Team Representatives
On Site Review Process 6 cont. Identify Stakeholders continued: Classroom Teacher(s) Parent(s) of students supported by Federal programs All staff paid with funding sources being reviewed Provide an overview of related OSR processes, procedures, and documents
OSR District Contact Responsibilities Ensure stakeholder participation in the consensus process for respective Study Guides Finalize the agenda and contact participants Finalize who will attend the district and school OSR visits
On Site Review Process: District and School Level Convene stakeholders for the district and schools Explain the purpose and process of the OSR Make copies and distribute all documents to respective stakeholder groups Allow time for individual reflection and scoring Reconvene stakeholders to prepare consensus documents district and school level
On Site Review Process 7 District: Contact collects district and school-level documentation Submits early documentation electronically to OES through Grant Electronically Monitoring System/Michigan Administrative Review System (GEMS/MARS) Reminder: no documents required for early submission will be accepted for review at the On Site Review
Districts Responsibilities: Documents Submitted in GEMS 1 The District s/School s Professional Development Calendar The Title School s Parent and Family Engagement Plan Business Office printout of FTEs and assignment of all personnel funded by Consolidated Application, organized by school
Districts Responsibilities: Documents Submitted in GEMS 2 On Site Review District Study Guide Template Include a list of participants who generated the District Study Guide A list of stakeholders (and their positions/titles), who have been identified to attend the On Site Review district meeting
Districts Responsibilities: Documents Submitted in GEMS 3 On Site Review School Study Guide Template Include list of participants who generated the School Study Guide A list of stakeholders (and their positions/titles), who have been identified to attend the On Site Review school meeting
District and School Improvement Plans All District Continuous Improvement Plans for 2024-25 should be in MICIP by September 1, 2024.
On Site Review Day(s) School Meeting(s) Discuss the consensus School Study Guide School Walkthrough Review of Data District Meeting Discuss the consensus District Study Guide Discuss and review FTEs and related budget and staffing
On Site Review Day(s) Continued Exit Meeting Verbal Report (optional) Invite Stakeholders school principals, key administrators, key office personnel, district program contacts, and others invited by the district Identify Highlights and Change Required (CR) Items
On Site Review Follow-Up District receives a task in GEMS with written findings within 30 business days District responsibilities following receipt of the task: Share findings with schools and stakeholders Create a Compliance Plan, using the template in GEMS Submit Plan in GEMS within 30 business days from receipt of the task
On Site Review Follow-Up Continued Technical assistance upon request Compliance Plan approval Consultant schedules follow-up for the following year
Questions and Answers Office of Educational Supports Website: www.Michigan.gov/OES Contact the Office of Educational Supports: oRegions 1-5 and Foster Care 517-241-6970 oFinance 517-241-5388 oSpecial Populations 517-241-6974 Section 31a; Section 41; Title I, Part C; Title I, Part D; Title III; Homeless
