Southern Alameda County Buddhist Church Athletic Association Meeting

SACBC Athletic Association Coaches and Managers Meeting Oct 2017

Agenda Who are we? Relationship to SACBC and our league? Leadership Team: Board, Coaches, Managers Duties and responsibilities Member Family: Responsibilities and Expectations Calendar of events FAQ s

Organization

Who We Are? Sponsoring organization Southern Alameda County Buddhist Church (SACBC) We participate in the EBYAL (East Bay Youth Athletic League) and EBGAL (East Bay Girls Athletic League) WE ARE THE LEAGUE coop with each sponsoring organization making up the league board History Church and community center JA leagues originally formed after WW2 to give JA children opportunities denied them by racial discrimination Evolving to keep up with the current times, but is still, at the core, a vehicle for linking the JA community SACBC AA has seen an increase in popularity among JA s and Non-JA s and is also evolving

Who Makes Up the EGBAL/ EBYAL SACBC BCO (Buddhist Church of Oakland) Eden (Japanese American Community Center) Diablo (Japanese American Community Center) Ohtani Buddhist Church - Berkeley Sangha Buddhist Church - Berkeley East Bay Free Methodist (EBFM) Church BMU (Berkeley Methodist United) Ardenettes (Buddhist Church of San Francisco) EBGAL Enchantees (San Francisco) EBGAL Buena Vista United Methodist Church (BVUMC) - EBGAL

New This Year New Equipment Shared balls locked ball cage Keep track of count after each practice Each team with at least 1 game ball Portable score board Family duty check in list Repeated failure to fulfill duties - consequences Bazaar duties: alternatives for families available on an limited and exception basis (contact board early) Player cancellation form

Leadership Team Board of Directors, Coaches, Managers

Board of Directors Position Position President Vice President Athletic Director Name Name Ken Matsubayashi Cynthia Bader Brett Yamaguchi Resource Resource General stuff and others Tournament Basketball activities: practices, team formations Registration, rosters, team formations Membership Frances Kim Secretary Treasurer Yesenia Lowe Ray Sakihara (interim) Records, uniforms, year end gifts Ref fees, reimbursements, etc Girls League Rep Ken Matsubayashi Game feedback, rules interpretations, suggestions for improvement Boys League Rep Nikki Iwashimizu Same as girls league

Coaches-Equipment/Gym Follow gym open/close protocols (provided) Home games: Coaches are responsible for gym monitor duties Clean up, garbage can availability, first aid Ice packs and scorebooks provided by AA Shared basketballs provided by AA Storage cart conduct inventory check at end of practice Each team has 1 game ball

Coaches League/Gameplay Focus on sportsmanship Playing time League mandated is the minimum, but SACBC promotes more equity, but is (age) level based Should consider attendance, attitude, etc, but please set expectations beforehand and explain decisions to your team Coach and fan behavior Mercy rules : EBGAL (no official, but there unofficial expectations reviewed by the board), EBYAL (see rules) Know your rules (documents are on website) Provide feedback to your league reps Facilities Ref performance and other team/fans* Report technical fouls: Reviewed by the league boards

Managers-Communications/ Organization New for 2017 Duty roster check-in list Bring to various events and ask families to sign in Submit to board for end of year review and archive Send out reminders for practices, games, and duties (INCLUDING SUMMER BAZZAR) etc. Timekeeping/scorekeeping schedule for league games Coordination of outside tournaments (see tournament list) application, rosters, fees, etc Hanamatsuri tournament snack bar gym coordinator (delegate and share) Managers are the link between the org. leadership and the individual families

Managers-League Duties Cash envelopes to pay refs Score reporting EBGAL text or email Ken after game EBYAL Official Reporting Scoresheet needs to be emailed to rep Detailed Managers Checklist is Provided Separately

SECURITY The church is private property! Visits or tours need to be made by appointment. Church number is (510)471- 2581 No one should be observing our practices or checking out the facilities without prior invitation from our coaches or church board member. You may ask anyone who is not associated with the church or church organization to leave. If there are issues, call the Union City Police. Discuss security with your team, everyone needs to be educated and is responsible for safety of our children SACBC had unwanted strangers in the past, it does happen! Safety of our children is not to be compromised, err on the side of caution Safety of our children is not to be compromised, err on the side of caution

Miscellaneous Tournaments AA pays for 1 tournament + Hanamatsuri tournament Tournaments must be sponsored by one of our sister organizations No tournaments? Compensation plan EBYAL C, B Shaughnessy tournament is priority over outside tournaments Gym protocols Use only during assigned times Follow gym protocols (posted in gym) Family duties and responsibilities Enforcement is becoming more strict Failure to fulfill is a criteria for dismissal or denial Escalation protocol On Court Issues Member -> Coach or Manager -> Ref/Coach -> League Rep -> League Off Court Issues Member -> Coach or Manager -> AD or President -> Board

Member Families

Annual Duties/ Mandatory Events AA Service and Otoki Lunch Oct 29 League coaches and managers meeting Nov 4 SACBC Tournament Mar 10-11, 17-18 Year End Appreciation Dinner April 7 SACBC Bazaar July 2018 Bingo clean up various during season Timekeeping/ scorekeeping duties during league games Setup/clean up for home games Activities supporting SACBC directly (Give Back to the Church)

Hanamatsuri Tournament Tournament Board: Meets monthly starting in nov Each team needs to provide 1 division coordinator 1 or more gym coordinator Tournament board needs to fill spots Booklet Food coordinator Scoresheets Refs/ Gyms etc Cynthia: Please review Cynthia: Please review And edit as needed And edit as needed All families will be assigned snackbar or other duties All families will be responsible for selling ads for our tournament booklet Opt out option is available, acknowledgement of donation will be made in the booklet

Member Expectations As a Athletic Association member, you have access to SACBC s facilities, and are a SACBC Associate Church Member You represent the church in AA events You have obligations to support the church as well as the AA Fulfilling duties is a requirement to be part of the SACBC AA family Repeated failure can lead to dismissal or denial of future participation in SACBC Sportsmanship We expect families to promote the culture of sportsmanship and conduct themselves accordingly Follow the EBYAL Code of Conduct Good afternoon / evening, and thank you for attending today s / tonight s game. In the spirit of sportsmanship, the EBYAL would like to take this opportunity to remind everyone to please refrain from directing any negative comments towards players, coaches, officials, and opposing team s fans before, during, and after each game. We appreciate and thank you for your cooperation in supporting the EBYAL.

Other AA Activities: Volunteer Opportunities Warriors Night Group ticket rates On court activities (Anthem Buddy, Scrimmage) Santa Clara / Stanford Night Similar as Warriors night but cheaper tickets in a smaller venue Summer Clinic End July/Early Aug 1 weekend: Guest coaches 2nd weekend: SACBC coaches (geared toward attracting elementary school and younger children)

FAQs Do coaches, managers, and board members get paid? No, all positions are volunteers who have the same fees and duty requirements as all families. Why do we have to be associated with the church? The foundation of the league was based on fostering relationships among the JA communities in the east bay. Over the years, the organizations have reached outside the JA community, but the league still serves to promote relationships among the sponsoring organizations. Why doesn t SACBC have tryouts? See above. We are a sportsmanship league and focus on community. We prioritize and accept families who promote those values and directly support the AA, church, and community Can I refer other families to SACBC AA? Yes! We want to have good families in our organization. But see the points above. Written referrals (using our form) are expected. Reasons to join . Want an organization that prioritizes sportsmanship Interested in promoting SACBC and the broader Japanese American community Willing to commit to performing all duties and responsibilities of the AA

THANK YOU!!!!!! Volunteer organizations need great people to provide our kids with positive opportunities! Expand your circle! SACBC is part of a great community! Make friends from other organizations Be respectful, promote our shared culture