Special Education Data Reporting and Evaluation: Guidelines and Tools
Explore guidelines and tools for reporting special education data, including IEP vs. sSEPA distinctions, timely evaluation reporting, and data flow processes. Learn how to navigate the complexities of special education services effectively.
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Presentation Transcript
Special Education Special Education Scenarios Scenarios Britt Mueller WISE Relationship Manager, DPI Customer Services Team March 12, 2025
Agenda Agenda Vendor Options Data Flow IEP vs sSEPA October 1 Count Date sSEPA Record Details Timely Initial Evaluations (Indicator 11) and SEORA records Q&A and Survey
Vendor Options Vendor Options How do you report your Special Education data? Primary SIS vs SPED SIS Ed-Fi Credential set up
Data Flow Data Flow Snapshot, Report Cards, and Public Reporting Student Information System LEA / School / District WISEdata Portal WISEdash for Districts
App Data Flow SPED Portal and other DPI apps WISEdata Portal Students must have a WISEdata enrollment record AND school level demographic record to push to other DPI applications, such as Special Education Portal apps and WISEgrants.
IEP vs sSEPA IEP vs sSEPA (1 of 2) (1 of 2) IEP: Individualized Education Program Special education program specific to that student IEP dates School Year X School Year Y sSEPA dates sSEPA dates sSEPA: Student Special Education Program Association Special education services being provided to that student
IEP vs sSEPA IEP vs sSEPA (2 of 2) (2 of 2)
October 1 Count Inclusion October 1 Count Inclusion
sSEPA Record sSEPA Record
Timely Initial Evaluation Reporting Timely Initial Evaluation Reporting Does this student already attend your district? Is the student eligible for services? Depending on the answer, reporting expectations will be different.
Timely Initial Evaluation (Scenario 1A) Timely Initial Evaluation (Scenario 1A) Student is referred for special education evaluation. Does this student already attend your district? Yes - you will already have a WISEid and enrollment in WISEdata. Report Initial Eval record to WISEdata from your SPED SIS. Is the student eligible for services? Scenario 1A: Yes! IEP is created and a sSEPA record is reported to WISEdata.
Timely Initial Evaluation (Scenario 1A WDP) Timely Initial Evaluation (Scenario 1A WDP)
Timely Initial Evaluation (Scenario 1B) Timely Initial Evaluation (Scenario 1B) Student is referred for special education evaluation. Does this student already attend your district? Yes - you will already have a WISEid and enrollment in WISEdata. Report Initial Eval record to WISEdata from your SPED SIS. Is the student eligible for services? Scenario 1B: No. No further reporting is needed.
Timely Initial Evaluation (Scenario 1B WDP) Timely Initial Evaluation (Scenario 1B WDP)
Timely Initial Evaluation (Scenario 2A) Timely Initial Evaluation (Scenario 2A) Student is referred for special education evaluation. Does this student already attend your district? No - student needs a WISEid and a SEORA record reported from your Primary SIS. Report Initial Eval record to WISEdata from your SPED SIS. Is the student eligible for services? Scenario 2A: Yes! SEORA is exited and an enrollment record is submitted by your Primary SIS. IEP is created and a sSEPA record is reported to WISEdata.
Timely Initial Evaluation (Scenario 2A WDP) Timely Initial Evaluation (Scenario 2A WDP)
Timely Initial Evaluation (Scenario 2B) Timely Initial Evaluation (Scenario 2B) Student is referred for special education evaluation. Does this student already attend your district? No - student needs a WISEid and a SEORA record reported from your Primary SIS. Report Initial Eval record to WISEdata from your SPED SIS. Is the student eligible for services? Scenario 2B: No SEORA is exited and no further reporting is needed.
Timely Initial Evaluation (Scenario 2B WDP) Timely Initial Evaluation (Scenario 2B WDP)
Timely Initial Evaluation Review Tools Timely Initial Evaluation Review Tools - - WISEdata WISEdata Timely Initial Evals are captured as part of the Year-End Data Collection.
Timely Initial Evaluation Review Tools Timely Initial Evaluation Review Tools - - WISEdash WISEdash Snapshots > SpEd Year- End Ensure all students are accounted for
Contacts Contacts WISE Help Desk: WISE Help Ticket Special Education Team: Special Education Help Ticket
Q & A Q & A Scan the QR Code to go to the WISEdata 2025 Conference webpage. You can leave feedback, view the agenda, read about the sessions, and more! Thank you!
