Special Event Approval Process for School and District Events
Learn about the School/District-Sponsored Special Event Approval Process managed by the Division of Risk Management and Insurance Services. Understand the insurance requirements, documentation needed, and steps to obtain approval for on/off-site events and fundraising activities within the LAUSD. Contact riskfinance@lausd.net for assistance.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
School/District-Sponsored Special Event Approval Process Division of Risk Management and Insurance Services Risk Finance and Insurance Services Insurance Compliance Unit
School/District-Sponsored Special Event Approval Process All third party(s) accessing school facilities need to obtain a permit, and comply with the insurance requirements. Third parties involved in off-site School events also need to comply with the insurance requirements. 1. Documentation needed for Risk Finance review: Itinerary or scope of activities. Vendor List must include all third party entities (PTA, PTO, Boosters, Food, Photo, DJ, etc ). Vendor and/or Third party applicant Certificates of Insurance (Insurance requirements can be found at Risk Finance). 2. Depending on the activities, the Office of Environmental Health and Safety (OEHS) and Complex Project Manager (CPM) may need to review equipment rented, chemicals used, etc (OEHS Checklist). 3. Once the risk and insurance review is complete and compliant, Insurance Compliance will notify the requester and, if applicable, the school admin or principal. Need additional help? Email us at riskfinance@lausd.net or call (213)241-0329 1 of 3 Risk Finance 7/31/24
School/District-Sponsored Special Event Approval Process (Cont.) On/Off-Site Events: Submit Request for Approval of Event Additional Insurance Requirements (Link) Supporting Documentation Needed 1. Request for Approval of Off-Site Event 2. Itinerary 3. Vendor List (incl. PTO, PTA, Food, DJ, Photo, etc ) 4. Certificates of Insurance 5. OEHS Checklist Email Request and Supporting Docs to Insurance Compliance to review (riskfinance@lausd.net) Note: Requests will require OEHS review only if equipment or chemical use is needed. Please review OEHS checklist Corrections Submitted ICU notifies requestor of necessary corrections Insurance Compliance Reviews Not Compliant Compliant Event is Approved 2 of 3 Risk Finance and Insurance Services 7/31/24
School/District-Sponsored Fund Raising Event Approval Process LAUSD School Fundraising Portal Additional Insurance Requirements (Link) Supporting Documentation Needed 1. Request for Approval of Off-Site Event 2. Itinerary 3. Vendor List (incl. PTO, PTA, Food, DJ, Photo, etc ) 4. Certificates of Insurance 5. OEHS Checklist Email Request and Supporting Docs to Insurance Compliance to review (riskfinance@lausd.net) Note: Requests will require OEHS review only if equipment or chemical use is needed. Please review OEHS checklist Corrections Submitted ICU notifies requestor of necessary corrections Insurance Compliance Reviews Not Compliant Compliant Event is Approved 3 of 3 Risk Finance and Insurance Services 7/31/24
