Spring Training Assembly Club Administration
Explore essential tasks and strategies for effective club administration, program management, meeting organization, thematic planning, and member engagement in a Rotary club setting. Discover key responsibilities, meeting tips, thematic focuses, and assembly guidelines to enhance club communication and collaboration. Learn how to engage members effectively through various initiatives.
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Presentation Transcript
1 Spring Training Assembly Club Administration
2 Club Programs Communication Member Engagement Operations CLUB ADMINISTRATION Responsibilities.
3 PROGRAMS : WEEKLY AND SPECIAL Have an agenda Schedule programs in advance Give advance notice about upcoming programs Rotate the responsibilities Have a contingency plan, in case something doesn t go as planned
4 MEETINGS Interesting? Organized? Inviting? Relevant? Increasing Rotary knowledge? FUN?
5 AT THE MEETING Welcoming, friendly atmosphere Organized, prepared Start and end on time Greet all, introduce visitors Introduce the speaker Change it up Close the meeting
6 ROTARY MONTHLY THEMES July no theme August Membership and New Club Development September Basic Education and Literacy October Community Economic Development November Rotary Foundation December Disease Prevention and Treatment January Vocational Service February- Peacebuilding and Conflict Prevention March- Water, Sanitation and Hygiene April Maternal and Child Health May Youth Service June Rotary Fellowship
7 CLUB ASSEMBLIES Review the strategic plan and goals Update action steps Review the club s strengths and weaknesses Coordinate club activities Discuss concerns and ideas Discuss any topic in an open forum
COMMUNICATION: CLUB, DISTRICT & RI NEWS Channels: Website Newsletters/Bulletins Social Media Snail Mail Upcoming club meeting and activities Within the board for collaboration District meetings Birthdays, anniversaries, recognitions News about the club, district and Rotary International
9 ENGAGING MEMBERS Name badges Greeters at meetings (even Zoom meetings can have a Greeter) Include spouses and families in activities Check on members Find out what they want out of Rotary
CLUB HEALTH CHECK 10
11 MANAGING INFORMATION Update member lists New, transferring, removing members Club Records Constitution, By-Laws Secretary meeting agendas and minutes Treasurer
12 REPORTING Reporting club officers by Feb 1 (Secretary usually does this) Reporting club meeting changes on ClubRunner (meeting day, time, location) Information on special club activities
13 RI CONVENTION DELEGATE Each club must elect at least one delegate who is an Active member and officially designate all of its delegates even if no members of the club, including the delegates, plan to attend the convention. Each club is entitled to one delegate for every 50 members or a major fraction thereof. This means that clubs with up to 74 active members have one delegate, those with 75 to 124 have two, and so on. Use your club s official member count as of 1 January of the year of the convention, not including honorary members, to calculate the number of delegates your club gets. The form is emailed to the club president and secretary
14 QUESTIONS
