SPSA Modifications and Budget Adjustment Requests

LDNE Title 1 October 2020 LDNE Title 1 October 2020

Objectives Understand the purpose of SPSA Modifications Understand the process for completing SPSA Modifications and Budget Adjustment Requests/BARs Learn key information to include when writing SPSA Modifications

2020 2020- -2021 SPSA Modification 2021 SPSA Modification A school may need to modify the School Plan for Student Achievement (SPSA) based on assessed instructional needs and program quality and compliance. If there is a compelling reason to modify the SPSA, the school will complete a SPSA Modification. SPSA Modifications must be reviewed with School Site Council members and are Required to have the signatures of both the SSC Chairperson and the Principal. Principal may check box/sign at bottom of Signature Page in lieu of SSC Chairperson s signature. After the modification has been completed, the school will submit the SPSA Modification and, as applicable, a signed School Budget Signature Form to the Director and LD Title I Coordinator or EL Coordinator or PACE Administrator for approval.

Reasons for a SPSA Modification Reasons for a SPSA Modification New allocation, salary savings, or release of Potential Funding Variance (PFV) BAR Revision of SPSA content with no change to budget (Common Examples: Change of Software or SIM Items) SPSA MOD ONLY Exceptions Report correction/Technical Correction Revision of SPSA content and/or budget BAR

Steps for Writing a SPSA Modification or Budget Adjustment Request (BAR) 1. Check the Program and Budget Handbook & your Fiscal Specialist for budget allowability. 2. Check with the LDNE Title I Coordinator/PACE Administrator for program compliance. 3. Make proposal to School Site Council and if approved, complete a SPSA Modification and (if applicable) Budget Signature Forms 4. Have the Title 1 Coordinator/PACE Administrator review and provide feedback before finalizing the SPSA Modification. 5. Send all applicable documents to Title 1 Coordinator or PACE Administrator for processing.

Where can I find the SPSA Modification Template? Where can I find the SPSA Modification Template? FSEP Website or in the LDNE Title 1 Schoology Group

Where can I find information requested on the SPSA Modification form? Where can I find information requested on the SPSA Modification form? FSEP Website Budget Planning 2020-2021 https://achieve.lausd.net/Page/16394

Additional Resources Additional Resources SPSA 2020-2021 Estimated Rate Sheets BTS Program and Budget Handbook

Routing for SPSA Modification ONLY (Revision of SPSA Content with NO change to Budget) Routing for SPSA Modification ONLY of SPSA Content with NO change to Budget) SPSA Modification ONLY secure signatures, and send to the appropriate LD reviewer: Title I 7S046 Title I Coordinator Title I 7E046 PACE Administrator SPSA Modification ONLY Complete SPSA Modification,

Routing for SPSA Modification Signature Forms Routing for SPSA Modification with Signature Forms (BAR with School Budget Budget Adjustment Request) School Budget (BAR- -Budget Adjustment Request) Make sure to FIRST check with T1 Coordinator/PACE Administrator for compliance and your Fiscal Specialist for budget availability. Send the SPSA Modification with to your Title 1 Coordinator or PACE Administrator. with the School Budget Signature Forms

Key Information to include when describing effective strategies and measurement of effectiveness: Non Key Information to include when describing effective strategies and measurement of effectiveness: Non- -Salary Expenditures Salary Expenditures Expenditure Teacher X Time Expenditure Teacher X Time E Evidence Based Strategy of the lesson planning, data analysis, or professional development that includes: Grade levels/staff participating The number of teachers involved The Topics for lesson planning, data analysis, or professional development Specific dates vidence Based Strategy Measurement of Effectiveness What data will be used to assess the impact of the PD, data analysis, or lesson planning on student achievement? Who will monitor the activity? When will the monitoring take place? Measurement of Effectiveness Description of the lesson planning, data analysis, or Description professional development that includes: Teacher Release Day Teacher Release Day Staff Training Rate Staff Training Rate Key Information for SPSA Modifications & Measurement of Effectiveness Non- -Salary Expenditures Key Information for SPSA Modifications & Measurement of Effectiveness Non Expenditures Include # hrs. Supplemental Instructional Materials (SIM) Supplemental Instructional Materials (SIM) Description of how material(s) will supplement the core subject areas and support student achievement that includes: The item, quantity, and cost of each item The grade levels utilizing the instructional materials Description of how the material(s) will supplement the core subject areas and support student achievement that includes: the supplemental supplemental instructional instructional What data will be used to assess the impact of the SIM materials on student achievement? Who will monitor the use of SIM? When will the monitoring take place? Salary Software License Maintenance Description of how the software license the core subject areas and support student achievement that includes: The item, quantity, and cost of each item The grade levels utilizing the instructional materials Software License Maintenance Description of how the software license will supplement the core subject areas and support student achievement that includes: will supplement What data will be used to assess the impact of the Software on student achievement? Who will monitor the use of the software license? When will the monitoring take place? Tutor Tutor Teacher X Time Teacher X Time Description of the intervention outside of the basic assignment Grade levels participating The number of teachers/classes Core subject areas targeted for intervention Specific skills targeted for intervention Specific dates for intervention Description of the intervention outside of the basic assignment that includes: What data will be used to assess the impact of the intervention on student achievement? Who will monitor the intervention? When will the monitoring take place? that includes: Include # hrs.

Key Information to include when describing effective strategies and measurement of effectiveness: Non Key Information to include when describing effective strategies and measurement of effectiveness: Non- -Salary Expenditures Salary Expenditures Expenditure Expenditure E Evidence Based Strategy learning from each conference will impact student achievement in the core subject areas that includes: The conference(s) The date(s) of the conference(s) The teachers/grade levels/staff that will attend the conference vidence Based Strategy Measurement of Effectiveness What data will be utilized to assess the impact of staff conference attendance on student achievement? Who will monitor the impact of conference attendance? When will the monitoring take place? Measurement of Effectiveness Staff Conference Staff Conference Attendance Attendance Description of how the student achievement in the core subject areas that includes: Description of how the learning from each conference will impact Curricular Curricular Trips Trips Description of achievement in the core subject areas that includes: The curricular trip destination The number of buses that will be purchased The grade level/departments participating The connection to grade level standards/concepts for each curricular trip Description of how the equipment will be utilized to supplement core subject areas and support student achievement that includes: The make, model, quantity, and cost of each equipment/item Where the equipment will be located What grade levels/departments will have access to the equipment Description of how the contracted instructional service will be utilized to support the core subject areas and student achievement that includes: The name of the contract provider The grade levels/departments participating The number of teachers/classes Description of how the duplication of instructional materials will supplement the core subject areas and support student achievement that includes: The instructional materials that will be duplicated The grade levels/departments using the duplicated materials Description of how each curricular trip will impact student achievement in the core subject areas that includes: how each curricular trip will impact student What data will be used to assess the impact of curricular trips on student achievement? Who will do the monitoring? When will the monitoring take place? Key Information for SPSA Modifications & Measurement of Effectiveness Non- -Salary Expenditures Key Information for SPSA Modifications & Measurement of Effectiveness Non Expenditures General Supplies Technology & & Non General Supplies Technology Description of how the equipment will be utilized to supplement core subject areas and support student achievement that includes: What data will be used to assess the impact of the equipment on student achievement? Who will monitor the activity? When will the monitoring take place? Salary Non- -Capitalized Capitalized Equipment Equipment Contracted Instructional Services Contracted Instructional Services Description of how the contracted instructional service will be utilized to support the core subject areas and student achievement that includes: What data will be used to assess the impact of the contracted service on student achievement? Who will do the monitoring? When will the monitoring take place? Other Non Other Non- -Instructional Contract (Toshiba) Instructional Contract (Toshiba) Description of how the duplication of instructional materials will supplement the core subject areas and support student achievement that includes: What data will be used to assess the impact of the duplicated materials on student achievement? Who will do the monitoring? When will the monitoring take place?

Key Information to include when describing effective strategies and measurement of effectiveness: Salary Expenditures Key Information to include when describing effective strategies and measurement of effectiveness: Salary Expenditures Expenditure Expenditure E Evidence Based Strategy Description of the responsibilities position/support staff that includes: The specific activities/responsibilities performed by the support staff The grade levels/departments receiving support staff services How the activities will impact student achievement and/or support parent engagement vidence Based Strategy Description of the responsibilities of the position/support staff that includes: Measurement of Effectiveness Measurement of Effectiveness of the Categorical Adviser Instructional Coach Teacher Assistants Nurse School Psychologist PSA Class Teacher Categorical Program Adviser Instructional Coach Teacher Assistants Nurse School Psychologist PSA Class- -Size Reduction Teacher Program What data will be utilized to measure the effectiveness of the support staff? What data will be utilized to measure the impact on student achievement and/or parent engagement? Who will monitor the activities of the support staff? When will the monitoring take place? Key Information for SPSA Modifications and Measurement of Effectiveness Salary Expenditures Intervention Coordinator PSW Community Rep. Key Information for SPSA Modifications and Measurement of Effectiveness Salary Expenditures Intervention Coordinator PSW Community Rep. Size Reduction

Sample #1: Tutor Teacher X-Time

Sample 1: Section 1

Sample 1: Section 2 Check the box above and then leave this section blank unless you are changing your Evidence Based Intervention

Sample 1: Signature Page Note: E-signature may be secured if principal does not manually sign

Sample #2: Equipment Special Notes for Equipment: General Supplies, Technology is used for equipment costing less than $500 per unit (w/shipping, tax, warranty, software, etc.) Non-Cap. Equipment is for equipment costing between from $500 to $4,999 per unit (w/shipping, tax, warranty, software, etc.) Costs: Make sure to round to the next dollar on cost totals! Add a cushion in case there is a mistake. Quotes: Attach a current quote. Check tax rate. LAUSD Software Bundle: Do not forget to include the required LAUSD software bundle fee for laptops, Ipads, MacBooks, Desktops. Quote total divided by # of units= per unit cost

Checking for Understanding Checking for Understanding Where do I find the SPSA Modification Template? Federal and State Education Programs or LDNE Title 1 Schoology Group To whom do I send the SPSA Modification or BAR? The appropriate LD Reviewer (Title 1 Coordinator/PACE Administrator) Who signs the SPSA Modification and Budget Signature Forms? School Site Council Chairperson (only if employee on campus) Principal LD Reviewer Community of Schools Administrator/Instructional Director

LDNE Title 1 Coordinators -Anthony (Tony) Karch: anthony.karch@lausd.net -Sue Florindez: sue.florindez@lausd.net LDNE Title 1 Coordinators LDNE Parent Administrator -Patrizia Puccio: ppuccio@lausd.net LDNE Parent Administrator LDNE Fiscal Specialists -Jo Ann Jackson: joann.jackson@lausd.net -Michael Devera: michael.devera@lausd.net -Pedro Subuyuj: pedro.subuyuj@lausd.net LDNE Fiscal Specialists