State Employee Charitable Campaign Coordination Guide
Learn the key role and responsibilities as a State Employee Charitable Campaign (SECC) Coordinator. Find out how to distribute campaign materials, educate team members, collect pledge forms, and more to successfully organize workplace giving. Start and wrap up the campaign effectively by following these steps.
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Presentation Transcript
STATE EMPLOYEE CHARITABLE CAMPAIGN Think with your Heart Give
WHAT IS SECC? The State Employee Charitable Campaign is the only statutorily authorized workplace campaign for state agency and higher education employees throughout Texas. In 2019, the SECC raised more than $7.11 million for charitable organizations throughout the state, nation and world. 2019- Local Campaign $184,791 TODAY S AGENDA Role of the campaign coordinator Getting Started and Asking co-workers for the Donation Post Campaign Review of Tokens of Appreciation SECC Website Complete Pledge Forms Questions and Answers Online Pledging
YOUR ROLE AS AN SECC COORDINATOR DISTRIBUTING campaign materials to team members or agency/university employees. EDUCATING your team or co-workers about the SECC and promoting payroll deduction giving is an easy and efficient method of giving. COORDINATING planning and hosting employee meetings. COLLECTING pledge forms and completing report envelopes. SUBMITTING reports and completed pledge forms to the local campaign manager DELIVERING payroll deduction forms to your agency/university payroll department PRESENTING incentives to donors. THANKING employees and all involved volunteer for their participation.
GETTING STARTED Review History of SECC Speak with your boss Promote the campaign Make time to meet or reach out your champions Completed a campaign coordinator training Schedule presentations Pickup your campaign materials if needed or get familiar with resources folder to locate PDF directories and fillable forms. Set a goal within your organization
ASKING FOR THE DONATION Meet with staff in a group setting Webex, Zoom or Skype are excellent options Visit staff one on one A personal email or a phone call work too! Walk the Halls and Walk the Talk Share your stories of why you give Why does a person not donate to SECC? Be understanding and firm Make donations attractive with Tokens of Appreciation Help staff fill out pledge forms or guide them to donate online Be yourself and say THANKS! Set deadlines for those who aren t sure about giving Collect pledge forms
POST CAMPAIGN ACTIVITIES Tabulate results Ensure all pledge forms are signed and completed correctly Report campaign results to Agency coordinator Evaluate Campaign If applicable mail payroll deduction forms to HR Department Post final campaign results Thank participants and your champions
SECC 2020 TOKENS OF APPRECIATION $10 per pay period Luggage Tag $25 per pay period Luggage Tag+Mug RGV Star Club Member $50 per pay period Luggage Tag+Mug+ Messenger Bag
SECC WEBSITE http://www.secctexas.org/coordinator/resources Quick Links to: Campaign Coordinator Guide Statewide Campaign Results Rules and Statute SECC Map (by campaign area and counties served) Pledge Form SECC Thermometers SECC Decoders Spanish Material
SECC PLEDGE PAPER FORMS PAYROLL, ONE-TIME AND FUNDRAISER Important information to remember: One (1) pledge form per donor Ensure each section has been completed & signed (if payroll) Ensure all information is legible Minimum donation per charitable group is $2 Charity codes are 6 digits Ensure charity code in this year s directory Choice of up to 9 charities All payroll deduction forms must have designated charities written in. If you need a refresher on how to complete and audit forms or complete your envelope, please look on the resource folder for the presentation on Completing Forms and Envelope.
DEADLINES Campaign Season September 1 October 31 State Agencies (to LCM) October 30, 2020 State Agencies to Comptroller (payroll) November 6 Universities / Colleges (to LCM) November 6 Universities / Colleges to Payroll Contact your Payroll Office Final Results Available January 23, 2021 Our 2020 SECC Local Campaign Goal: $200,000.00
QUESTIONS?...SECC LOCAL CONTACTS Hope Noble Chair Retiree-TDCJ hnoble1786@gmail.com Taylor M. Dion Local Campaign Manager United Way tdion@unitedwayofsotx.org (956)686-6331 Carmen Amaya Co-Chair TXDPS Carmen.Amaya@dps.texas.gov Lilly Lopez-Killelea United Way llopez@unitedwayofsotx.org (956)686-6331
ONLINE GIVING OVERVIEW
WHAT IS ONLINE GIVING? In 2016, SECC introduced Online Giving to make the donating process for state employees easier. Online Giving provides the ease of going online and completing the donation process anywhere an employee has access to internet. Below is the link to the Step by Step Giving Guide and to the link to online giving. Click here for the Online Giving Guide Online Giving Link: https://secctexasgiving.org/
THANK YOU WWW.UNITEDWAYOFSOTX.ORG
