State Master Contract Filing Procedures 2014/15 Summary
Discover the State Master Contract Filing Procedures for the fiscal year 2014/15 with guidelines on E-Rate reimbursement, working with the DMS team, benefits, and customer processes. Simplify your filing process and ensure accuracy with DivTel's management support.
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Presentation Transcript
SUNCOM STATE MASTER CONTRACT FILING PROCEDURES FY 2014/15 Craig J. Nichols, Secretary 1
USAC Directive DivTel must file for E-Rate reimbursement for all State Master Contracts starting with FY2013-2014 Decision due to fact that DivTel pays service provider invoices i.e. is Billed Entity The change applies to all DMS-billed E-Rate Eligible SUNCOM Master Contracts Customer must file Form 471 for DMS services directly billed by the vendor e.g., Mobile Communications Services 2
Working with the DMS Team E-Rate Team Advise Florida schools & libraries Apply on behalf of entities using DMS-billed State Master Contracts DMS Business Consultants Service Delivery Department Billing Department 3
State Master Contract Filing Process Benefits to You: DivTel manages all procurement and competitive bidding for state master contracts Customer maintains choice of SPI vs. BEAR invoicing modes DivTel will be responsible for filing applications, billing and USAC invoices E-Rate Team will be primary contact for USAC inquiries e.g., PIA, Invoice Review (PQA) 4
State Master Contract Filing Process Benefits to You: Customers will not have to complete and submit AT&T GRIDS Customers will not have to comply with USAC State Replacement Contract procedures DivTel will ensure that state master applications are accurate and meet all USAC guidelines. DivTel, rather than SUNCOM customers, will be responsible for errors or omissions that impact funding. 5
State Master Contract Filing Process Customer decides which DMS services it will continue or order (if new) for upcoming funding year. If ordering TIPS, STEPS, or MCS , customer conducts mini-bid and completes Vendor Selection Matrix Customer completes LOA and submits to DivTel along with Form 479, if applicable DivTel creates shell online Form 471 for each customer, obtains security code, and e-mails customer a Guidance Letter containing further instructions Customer logs in, completes Blocks 2, 4, & 5 (or as revised by FCC), and follows further instructions in Guidance Letter 6
State Master Contract Filing Process DivTel reviews customer-submitted information, completes Block 6, certifies, and submits Form 471 DivTel creates and submits Item 21 Attachment DivTel receives Form 471 Receipt Acknowledgement Letter (RAL) and shares with customer for any necessary changes DivTel receives PIA requests and contacts customer for information, documentation when necessary DivTel receives Funding Commitment Decision Letter (FCDL) and shares with customer 7
State Master Contract Filing Process DivTel creates shell online USAC Form 486 for each customer, shares with customer for completion of Form 486. Customer logs in, completes Blocks 2, 3 and 4 (or as revised by FCC) DivTel reviews completed Form 486, certifies, and submits Customer determines preferred invoicing mode SPI - DivTel invoices customers non-discounted portions & instructs service providers to file invoices to USAC for remainder OR BEAR - DivTel invoices customer 100% DivTel submits GRIDS for AT&T services DivTel collects any required documentation from customers 8
DMS State Master Contracts Allowable Contract Date Contrac t End Date Contract Number Award Date Effective Dates Service Company SPIN Form 470 App # CENTREX BellSouth (dba AT&T) 143004824 DMS 06/07- 086 1/30/2007 2/6/2007 289460000614029 6/30/2014 2/12007- 6/30/2014 CenturyLink 143001444 DMS 08/09- 057 12/17/2008 2/9/2009 500440000701829 6/30/2014 2/10/2009- 6/30/2014 Verizon 143001435 DMS 08/09- 071 2/25/2009 5/18/2009 598350000730295 6/30/2014 5/22/2009- 6/30/2014 Toll-Free Services (1- 800/888) EarthLink/ DeltaCom 143001196 DMS 08/09- 078 3/9/2009 3/23/2009 839180000733215 3/19/2014 4/10/2009- 3/19/2014 Long Distance Qwest 143001157 MA 2114 10/31/2003 3/22/2004 115340000458286 3/21/2014 3/22/2004- 3/21/2014 Long Distance EarthLink/ DeltaCom 143001196 DMS 10/11- 036 7/29/2011 9/9/2011 889440000927431 9/8/2016 9/9/2011- 9/8/2016 9
DMS State Master Contracts Allowabl e Contract Date Contract Number Award Date Contract End Date Effective Dates Service Company SPIN Form 470 App # Voice British Telecom 143009071 DMS 1112-019 4/6/2012 5/3/12 125800001032241 6/30/2015 5/3/2012- 6/30/2015 Conferencing STEPS - Telephony Equipment & Services Avaya 143005214 730-000-09-1 4/9/2008 9/3/2008 616350000664271 3/2/2014 9/3/2008- 3/2/2014 Cisco 143005014 730-000-09-1 4/9/2008 9/3/2008 616350000664271 3/2/2014 9/3/2008- 3/2/2014 Siemens 143004816 730-000-09-1 4/9/2008 9/3/2008 616350000664271 3/2/2014 9/3/2008- 3/2/2014 Internet Access (FIRN) AT&T 143004824 DMS 08/09-061 11/19/2008 1/12/2009 150090000693652 6/30/2015 1/12/2009- 6/30/2015 MFN AT&T 143004824 14-973-800-R 10/4/2005 4/20/2006 802470000543801 9/17/2016 9/18/2006- 9/17/2016 10
DMS State Master Contracts Allowable Contract Date Award Date Contract End Date Effective Dates Service Company SPIN Contract Number Form 470 App # For info : call Derald Turner @ 850-414-6771 or Derald.Turner@dms.myflorida. com TIPS (Wiring, Internal) Multiple Award Dates DMS 1213-001 (A- N) 7/01/2013 6/30/2016 11/26/2012 405490001053966 6/30/2016 Remote Broadband Services 7/13/2009- 7/2/2015 AT&T 143004824 DMS 08/09-027 9/18/2008 7/13/2009 976910000677175 7/2/2015 Mobile 1/13/2012- 1/12/2017 Communication s Services AT&T 143025240 DMS 1011-008A 9/30/2010 1/11/2012 589820000849672 1/10/2017 Mobile Communication s Services 589820000849672 1/13/2012- 1/12/2017 Sprint 143006742 DMS 1011-008B 9/30/2010 1/13/2012 1/12/2017 Mobile Communication s Services 589820000849672 1/20/2012- 1/19/2017 Verizon 143000677 DMS 1011-008C 9/30/2010 1/20/2012 1/19/2017 11
SUNCOM State Master Contracts To view eligible E-Rate contract information go to DMS SUNCOM Website For questions about services contact your DMS Business Consultant To order services go to Ordering Login Page TIP: Allow plenty of time to file your CSA 12
Competitive Bidding: Mini Bids An evaluation process used by applicants when a state files an Form 470 and signs state master contracts with more than one service provider as a result Applicant cannot simply choose one of these service providers, but must evaluate all eligible state master contracts and demonstrate why the service provider it chooses is the most cost-effective solution. Applies to SUNCOM contracts: Mobile Communications Services (MCS) # DMS 1011-008(A, B or depending on vendor) Telephone Equipment & Services (STEPS) # 730-000-09-1 Wiring, Internal (TIPS) 14
State Master Contract Filing Process DivTel Will Need From You: Letter of Agency Sign, date, notarize and return to E-Rate Team If ordering P2, you will need a Technology Plan If you have a certified Tech Plan: provide DivTel your DOE letter of Tech Plan Certification If you don t have a certified Tech Plan: notify DivTel of Plan status, and must provide DivTel your DOE Letter of Tech Plan Certification before Form 486 can be filed Inform E-Rate Team if you are conducting your own procurement (filing own Form 470) and considering a DMS State Master Contract as a bid response Copy of Form 479 if ordering Internet Access services Contact information for person(s) responsible for E-Rate Any supporting documentation requested by E-Rate Team 16
Responsibilities DivTel Will ensure State Master Contract applications are accurate and meet all USAC guidelines Will be responsible for any reduction in funding that results from DivTel errors or omissions SUNCOM Customers Will be responsible for any reduction in funding that result from their error or omissions Agree to meet required document retention rules and to provide documentation, as required by DivTel and USAC
Communications Service Agreement Billing (CSAB) System CSAB Data Collection & Ordering System Data Collection Selecting Services Evolution of FY2013-14 s Application process WebEx Training series to be announced shortly 18
