Strategic Planning Process in TVET Colleges for Enhanced Performance

TVET Colleges TVET Colleges Strategic, Annual Performance & Strategic, Annual Performance & Operational Planning Process Operational Planning Process Free State and North West TVET Colleges 23 & 24 June 2015

Presentation Outline Purpose DHET Strategic Priorities 2014/15 APP Challenges TVET Colleges Priorities Enrolments Planning process 2

Purpose Ensure that the strategic objectives of government, DHET, TVET colleges are aligned achievement of set goals. Planning process aimed at ensuring that an integrated planning process is conducted across TVET colleges. Ensure the establishment interrelationships amongst planning, monitoring and reporting processes. Planning process aims to assist colleges to complete their Strategic, Annual Performance and Operational Plans. Planning process of colleges mirrored against that of DHET taking into consideration relevant legislation and policies. of a structure & 3

DHET Vision: Leading Post-School Education and Training for growth. Mission: To provide national strategic leadership in support of an integrated Post-School Education and Training system towards improved quality of life of South African Citizenry. Values: Integrity, Accountable, Committed, Responsive, Proactive, Continuous learning, Rational, Team work, Emotional intelligence. DHET responsible for Outcome 5 of the Medium Term Strategic Framework s 14 priority Outcomes as identified in the National Development Plan: A skilled and capable workforce to support an inclusive growth path 4

Focus Areas in the Next Five Years To substantially expand access (& improve success)to education and training for youth and adults, regardless of whether they have completed school or not To improve the alignment between universities, TVET colleges, Sector Education and Training Authorities (SETAs), South African Qualifications Authority (SAQA) and quality councils in an effort to improve student and learner mobility across institutions and qualifications To expand the availability of opportunities for workplace training for students in colleges and universities and to expand other forms of workplace training such as learnerships and apprenticeships 5

Focus Areas in the Next Five Years To ensure that our Post-School Education and Training system prioritises funding of the marginalised, enabling them to access post-school institutions and fulfill dreams of careers thought to be unrealisable. To diversify provision based on open learning principles to improve learning opportunities across the Post-School Education and Training strengthening the post-school distance education landscape. To integrate disability into the broader policy arena by introducing a nation policy to guide education and training institutions in the post-school domain. To integrate Recognition of Prior Learning (RPL) into the post-school education and training system. sector by expanding and 6

TVET Colleges Strategic & Priority Areas

Challenges related to 2014/15 APP DHET reports to Parliament on APP targets. All 2014 Annual Performance Targets not met o Headcount enrolments target was 800,000 o Certification rates at exit levels (NCV & Report 191). o NC(V) Maths & Maths Literacy pass rates. o Certification rates for bursary recipients. 8

Challenges related to 2014/15 APP Target Achieved NC(V) Level 4 57% 34,4% N1-N3 50% 59,5% N6 50% 42,7% Mathematics L2 52% 47,2% Mathematics L3 46% 46,4% Mathematics L4 56% 35% Maths Literacy L2 72% 70,5% Maths Literacy L3 82% 82,4% Maths Literacy L4 87% 78,7% 9

Colleges Strategic Goals Provision of PSET by increasing quality and success in terms of academic achievements of students. Provision of PSET capacity, by having adequate infrastructure & systems in place to increase access & provide effective services to students. To develop partnerships & maintain stakeholder relations in support of increasing number of students who are adequately prepared for the labour market and/or further & higher education. To ensure continuous business excellence, good corporate governance, resource management (human resource, infrastructure, facilities etc) and information management and credible data reporting. 10

TVET Colleges Priorities Improved governance and strengthened management. Improved quality of teaching & learning. Sound financial management standardised policies across colleges. Guidelines for standardised Occupational Programmes Implementation of policy directives for TVET College Information Management and reporting. Credible, accurate and reliable student data information management. o Unit record system to be implemented from 2016. Implementation of the process of verification of student enrolments. systems, including implementation of 11

TVET Colleges Priorities Secondment of sector specialists to work in TVET Colleges and lecturers exposed to the work place. Artisan development. Annual teaching and learning implemented, supported & monitored. Annual student support services plans developed, implemented, supported & monitored. Monitoring and Evaluation Framework implemented and reported on. Colleges to identify flagshipprogrammes . Differentiation. Student academic support programmes. SRC leadership development programmes college responsibility. Student wellness programmes. plans developed, 12

Expected Outcomes Sub-outcome 2 of Outcome 5 Outcome Indicator Target (2019/20) Headcount enrolments in TVET Colleges 1,238,000 Certification rates NC(V) = 65% N3 = 65% N6 = 65% Certificates issued to qualifying candidates Within 3 months Colleges examination centres complying with national policy 100% Colleges throughput rate Baseline benchmark Students accommodated in colleges Baseline benchmark 13

Expected Outcomes Sub-outcome 2 of Outcome 5 Outcome Indicator Target (2019/20) Students obtaining financial assistance 1,000,000 (Cumulative 2015/16 -2019/20) NC(V) Level 4 students qualifying within stipulated time-frame 60% Colleges compliant to governance standards 100% College lecturers undergoing specified hours of work in their industry for specified periods every two years 30% College students enrolled in foundation programmes 5000 (annually) Success rate in foundation programmes 50% 14

TVET Colleges, Headcount Enrolments - National Headcount Enrolments 1,400,000 1,238,000 1,200,000 1,084,000 1,000,000 948,000 829,000 800,000 709,556725,000 639,618 Enrolments 600,000 456,686 326,889369,339 400,000 200,000 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 15

2014 TVET Colleges, Headcount Enrolments - National 2014 Actual Headcount Enrolments 600,000 488,203 500,000 400,000 300,000 Enrolments 200,000 157,241 100,000 64,089 0 Report 191 NC(V) (Other) Skills & Occup. 16

2014 TVET Colleges, Headcount Enrolments - National 2014 Actual Headcount Enrolments (Percentage) 80.00% 68.81% 70.00% 60.00% 50.00% Percentage of total enrolment 40.00% 30.00% 22.16% 20.00% 9.03% 10.00% 0.00% Report 191 NC(V) (Other) Skills & Occup. 17

2014 TVET Colleges, Headcount Enrolments - Provincial Headcount Enrolments 180,000 165,192 160,000 142,936 140,000 120,000 100,000 91,443 2014 Enrolments 80,000 71,723 71,210 63,737 60,000 46,490 38,596 40,000 18,229 20,000 0 GP KZN LP WC EC FS NW MP NC 18

2014 TVET Colleges, Headcount Enrolments Headcount Enrolments 30,000 26,671 25,000 20,966 20,000 14,934 15,000 12,897 12,627 12,384 9,748 2014 Enrolments 10,000 5,000 0 19

TVET Colleges Planning Process Clear & relevant objectives, targets, outputs. APP linked to budget process (to ensure that plans and budgets are properly linked). APP should reflect the outer two years, including approved budget structure & approved core programme performance indicators. Meeting of timeframes accountability. Transparent business processes supporting core business of the college. Timely approval of the Strategic & Annual Performance Plans Minster approves. NB: Recording of first time entrants in TVET Colleges & clear areas of 20

College Planning Committee Consists of college council, principal, deputy principals, CFO, campus managers and where possible HoDs. Coordination lead by the principal. Coordinate, lead and drive the planning process. Ensure that the planning milestones and timelines are met. Inform & influence the constituent engagement process. Make key decisions regarding activities (e.g. meetings with constituents, communication etc.) Drive planning process communication and transparency. 21

Colleges Strategic Plan links to the following plans: National Development Plan Vision 2030 DHET Strategic Plan (2015/16 2019/20) DHET Annual Performance Plans HRDCSA Plan Colleges' Annual Performance Plan College s Operational Plan College s HRD Plan College s Teaching & Learning Plan College s SSS Plan ALL RELATED LEGISLATIVE AND POLICY DOCUMENTS 22

Time-Frames Colleges Strategic Plans: 2016 2019 academic years. Strategic plans can be revised within the permissible time-frames. Strategic Planning process aligned to the Medium Term Strategic Framework Cycle. (New Strategic Plans during the first budget cycle following a national general election) Planning Information Sessions June 2015. Capturing on the ASSET system, available from 1 July 2015. Subject to approval of the ASSET system. First draft of Plans due (to DHET) by 31 August 2015. Final draft of College Plans due to (DHET) by 31 September 2015. 23

Support DHET Officials National and Regional. Source documents. Planning templates will be provided o Strategic Plan o Annual Performance Plan o Operational Plan ASSET system. TVET Colleges. 24

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