Strategies for Effective Behavioral Data Monitoring and Reporting in School Settings
Learn how to enhance behavioral data monitoring and reporting in school settings to improve student outcomes. Explore tips on setting goals, tracking progress, and utilizing tools like DPR and PBIS spreadsheets.
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Presentation Transcript
Aimee Lepsch, MA/AC School Psychologist, District CSE
Difficulty obtaining quality, quantitative data. Mostly anecdotal, abstract. Lack of communication regarding progress. FBA/BIP was filed away and not a living document. 5- or 10-week reports not enough. Quarterly progress monitoring done quickly by teachers without mindful consideration. Desire to align with PBIS Tracking Spreadsheet. Able to quickly discuss at Problem-Solving Mtgs. Easier to report out. Graphs are concise and attractive! I m a data nerd.
Study the FBA for the alternative and desired behaviors. Create positive, concrete daily progress report (DPR) goals. Calculate the DPR point goal and points possible. Create the weekly recording sheet. Collect and calculate weekly DPR data. Record weekly data in PBIS Tracking Spreadsheet. Compile data using Microsoft Excel. Report out the compiled data. 1. 2. 3. 4. 5. 6. 7. 8.
This will depend on: How many behavioral goals the child has. Stick to the alternative and desired behaviors to monitor the FBA/BIP properly How many classes or periods you are monitoring (7-12th grade students will have more). What the child s DPR goal is (i.e. 80%).
1. Add up all 2s to obtain Total Points Possible. 2. Calculate the points needed to meet the 80% goal to obtain Point Goal. 33/42 = 78.57% 34/42 = 80.95% 35/42 = 83.33% 34/42 = 80.95% 3. Case manager records Total Points Obtained at end of each day.
Transfer information from FBA/BIP DPR onto weekly recording sheet.
Every Friday/Monday, teachers to turn in/email recording sheet filled in with data for that week. Organize all hard FBA/BIP data for the week in whatever way works best for you. I paper-clip all recording sheets for a week together in alphabetical order by last name. Calculate the weekly average score based on the data.
= 171 171 / /210 210 = =81.43% 81.43% 1. Add up the scores for each day of the week for Points Obtained. 2. Multiply number of days of data by Points Possible. 3. Divide Points Obtained average score Points Obtained. Points Possible. Points Obtained by Points Possible average score. Points Possible to obtain weekly weekly
Record each week of FBA/BIP implementation and the weekly average score on the Tracking Tool.
Calculate the Average Response %. 83.75% 83.75% 502.48 502.48 / 6 weeks / 6 weeks 1. Add up the scores for each week 2. Divide by total number of weeks 3. Obtain Average Response % if goal is being met. scores for each week in intervention. total number of weeks of intervention. Average Response % and highlight red or green to indicate
1. Highlight the data you want to graph. 2. Click on Insert Insert Line Line choose first option first option
Voila! Our graph but it needs editing.
3. Right-click on the left axis of the graph. Choose Format Axis. Format Axis.
4. Under Minimum, click Fixed type in 0. Fixed and Under Maximum, click Fixed type in 100. Fixed and Click Close. These will be the limits of our axis measuring Average Response %.
5. Right-click on the bottom axis of the graph. Choose Format Axis. Format Axis.
6. Under Axis Type, choose Text Axis. Text Axis. Click Close. This will allow our bottom axis to be the weeks of intervention.
7. Finally, we add our title and axis label. Choose the first Chart Layout, which will add Chart Title, Axis Title, and Series1 to your graph. Chart Layout,
Click on Chart Title to change the name of the graph. Click on Axis Title to change the name of the axis. Delete Series1. You re done! You re done!
Treat your finished graph like a picture or clip art. You can right-click on it and copy/paste it into Microsoft Word to enlarge it and print. Show off that stellar data! Give to teachers. Mail home with quarterly progress notes. Reference at CSE, Problem-Solving, grade level meetings, etc. File in CSE folders at the end of quarter or year. Copy/paste into reports to show RTI. Graduate students from their FBA/BIP when they meet the appropriate goal. and more!
If you have questions or need technical assistance, I m happy to help! alepsch@buffaloschools.org Rm. 204 at School #12; 816-4721 alepsch@buffaloschools.org Tha Thank you! nk you!
