Strategies for Successfully Managing Change in Educational Systems
Explore effective strategies for managing change in educational systems presented at the 2017 SLDS Best Practices Conference. Learn how to address challenges arising from leadership transitions and shifting priorities, and discover actionable steps to navigate these changes successfully.
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STRATEGIES FOR EFFECTIVELY MANAGING CHANGE 2017 SLDS Best Practices Conference February 14,2017 Bill Huennekens and Kathy Gosa SLDS State SupportTeam 2017 SLDS Best PracticesConference 1
WELCOME! Click to edit Master title style Please introduce yourself Name Role State/territory you represent In your wildest dreams what will you learn in this workshop that will make a difference for you? 3 2017 Best Practices Conference, February 13-15, 2017
WORKSHOPPURPOSE Click to edit Master title style T oday s workshop is meant to help you: Think about the major changes facing the SLDS in yourstate o Changes in state and/or agency leadership? o Other changes or shift in priorities that have occurred? o How have/will these affect the SLDS work? Translate the challenges brought on from these changes to strategies with actionable steps o What are other states doing that may be applicable toyour situation? o What tools and resources are available? o How can you leverage CEDS to help? o What are the data governance implications and how can thishelp to develop and implement collaborative solutions to your challenges? 4 2017 Best Practices Conference, February 13-15, 2017
SESSIONAGENDA Click to edit Master title style Welcome and Introductions Purpose and Overview of this session Identifying challenges to the SLDS resulting from leadership changes and other shifts in priorities o Activity: Identifying yourchallenges Determining strategies/tools to address challenges o Activity: Determining strategies andsteps Next Steps 5 2017 Best Practices Conference, February 13-15, 2017
Leadership Change and Challenges 2017 SLDS Best PracticesConference 6
LEADERSHIP CHANGE IS INEVITABLE Click to edit Master title style 16 new chiefs across the nation in the last 13 months* Average years in office for chiefs is 2 years 7 months* This is for state chiefs, but there are also other types of leadership change that can impact the SLDS! (state, agency,BOE,program,etc.) Sometimes orderly, other times sudden *According to a recent CCSSO report 7 2017 Best Practices Conference, February 13-15, 2017
EXAMPLE OF LEADERSHIP CHANGE Click to edit Master title style 8 2017 Best Practices Conference, February 13-15, 2017
WHAT CHALLENGE COULD A LEADERSHIP CHANGE PRESENT FOR THE SLDS? New priorities onot invented here / campaign promises odifferent perspective / need for different information Different level of data literacy or importance ocould be an advantage Lack of awareness oUnfamiliar with what the SLDS is its history, purpose, capabilities,value Other? 2017 SLDS Best PracticesConference 9
Other Shifts in Priorities 2017 SLDS Best PracticesConference 10
OTHER CHANGES CAN CAUSE PRIORITIES TO SHIFT Click to edit Master title style Federal regulations / policies State regulations / policies Program area re-focus Revisit / revise strategic goals (state or agency) Change in SLDS P20W partners Shift in stakeholder needs and demands Other? 2017 Best Practices Conference, February 13-15, 2017 11
CHALLENGES TO THESLDS Click to edit Master title style What are some challenges that these changes can bring to the SLDS? Providing data to support decision-making / answer important questions Infrastructure to support expected capabilities New /modified data collections or calculations Communicating needs and changes Maintaining while planning and implementing change Others? 2017 Best Practices Conference, February 13-15, 2017 12
HOW CAN THESE CHALLENGES IMPACT THE SLDS? Click to edit Master title style *Human capacity? The knowledge, skills, will, and view of self of key stakeholders of the system and those who will be part of increasing stakeholders capacity to use data effectively *Organizational capacity? The interactions, relationships, and communications among individuals in the system that shape culture regarding data use and set the tone forcollaboration *Structural capacity? The elements within the system that exist independently of the individual involved, such as policies, procedures, and formalized practices of a system *Material capacity? The fiscal and staffing resources and other material supports, including in-kind time, meeting space, technological capabilities, and transportation/travel available to support thesystem * From Capacity Areas for Increasing Data Use https://slds.grads360.org/#communities/pdc/documents/13497 2017 Best Practices Conference, February 13-15, 2017 13
ACTIVITY: WHAT CHANGES / CHALLENGES DOES YOUR SLDS FACE? Work in small groups. Come up with a name for your group and put it at the top of a piece of chart paper. List the top changes that you/your organizations are facing For each change, list at least 2 challenges thatit brings to your SLDS. Bespecific. Report out Share highlights of your team s changes & SLDS challenges Did members of your group agree? If not,why? 2017 SLDS Best PracticesConference 14
Strategies and actionable steps to address change 2017 SLDS Best PracticesConference 15
CELEBRATE CHANGE!! Click to edit Master title style Change is an opportunity to grow. A key to SLDS sustainability is remaining relevant and to remain relevant requires that your data system grow and change in response to current and future needs. 2017 Best Practices Conference, February 13-15, 2017 16
STRATEGIES Click to edit Master title style Lessons learned from SEAs Prepare o Know new leadership s agenda /priorities o Update/develop elevator speech andone-pager Build broad bottom-up support o P20W / K12 Leverage top-down support o Key champions / advisory council / executiveleadership Align SLDS with new priorities Communicate early and often Write the SLDS into agency strategic plans Remember federal obligations 2017 Best Practices Conference, February 13-15, 2017 17
CONSIDERATIONS FOR STRATEGIES TO ADDRESS THE CHALLENGES Click to edit Master title style Be part of the process Involve the right people Keep folks in the know Consider an iterative process Create a plan Learn from others Use available resources 2017 Best Practices Conference, February 13-15, 2017 18
TOOLS AND RESOURCES TO HELP MANAGE CHANGE Click to edit Master title style Data governance institutional systems or process that can be used to implement strategy Do you have any adopted policies and procedures for data governance that can be used to guide effort to implement strategies? Do you have a data governance advisory group or committee that can work to address strategies? Can data governance be used to develop communications on SLDS or influence existing strategic plans? 2017 Best Practices Conference, February 13-15, 2017 19
TOOLS AND RESOURCES TO HELP MANAGE CHANGE Click to edit Master title style Common Education Data Standards (CEDS) Align tool user friendly interface show how you have the data that address new priorities, or identify where there are gaps Connect tool demonstrate how SLDS can address policy questions to support new priorities 2017 Best Practices Conference, February 13-15, 2017 20
ACTIVITY: STEPS FOR ADDRESSINGCHALLENGES Click to edit Master title style Return to your small group and brainstorm how the challenges can be addressed On your chart paper, document some specific stepsyou can take to address the SLDS challenges Pick your top challenge and write at least two specificsteps you can take to address it. Pick the next challenge and list steps to address. Do moreif you have time. GalleryWalk Report Out 2017 Best Practices Conference, February 13-15, 2017 21
Next Steps 2017 SLDS Best PracticesConference 22
CHANGE IS INEVITABLE! Be proactive anticipate change and be prepared to respond. Use it as an opportunity to grow. Build on the good work of others (e.g., CEDS, SLDS resources). Don t go it alone think about how data governance can play a role. 23
RESOURCES Click to edit Master title style Capacity Areas for Increasing Data Use https://slds.grads360.org/#communities/pdc/documents/13497 SLDSTopicalWebinar Summary Managing Leadership Change:Keeping theWork Going SLDS Topical Webinar Summary Sustaining Core Processes for Data Governance SLDS Issue Brief: Strategies for Data System Sustainability SLDS Topical Webinar Summary Use of the Common Education Data Standards (CEDS) SLDS Best Practices Brief: P-20W Data Governance CEDS Resources ceds.ed.gov\ CEDS P20W Connection:Are students who graduate with test scores that deem them college and career ready less likely to take remedial courses in college? https://ceds.ed.gov/connectReport.aspx?uid=613 CEDS Early Learning Connection: What characteristics of early childhood programs are associated with positive outcomes? https://ceds.ed.gov/connectReport.aspx?uid=618 CEDS Connection: Military Student Indicator https://ceds.ed.gov/connectReport.aspx?uid=1833 CEDS Connection: To what extent does free and reduced price lunch enrollment drop off in high school? https://ceds.ed.gov/connectReport.aspx?uid=9 2017 Best Practices Conference, February 13-15, 2017 24
THANKYOU!! Click to edit Master title style Our contact information: Bill HuennekensBill.Huennekens@aemcorp.com Kathy Gosa kathy.gosa@sst-slds.org 2017 Best Practices Conference, February 13-15, 2017 25
