Streamlining Expense Management with UNM Chrome River Solution
Simplify expense management processes with the UNM Chrome River solution, reducing manual work, increasing efficiency, and ensuring compliance with administrative policies. Discover the benefits and upcoming changes for a seamless transition to this automated system.
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Presentation Transcript
C O L L ABO R AT I VE C O ST C O N T R O L Research Administrators Network DOUG NELSON AND LAURA PUTZ UNRESTRICTED ACCOUNTING FEBRUARY 9, 2016
UNM Chrome River Expense Solution Chrome River will replace current DPEZ/DPI process oIncorporates electronic approvals oNo more signatures oEliminates routing paper documents Chrome River will replace current PCard Reconciliation process
UNM Chrome River Benefits Reduce manual processing and handling of expense reports Lower processing costs by increasing efficiency Reduces processing time and increases compliance with administrative policies Eliminates duplicate entries through direct integration
UNM Chrome River Benefits Automated electronic submissions Ability to attach receipts and other documentation Integrated with PCard for travel items Automated electronic reviews and approvals Extensive reporting capabilities with Web Focus/MyReports
UNM Chrome River - What to expect UNM Administrative Policy changes o 4030 Travel o 4020 Moving Expense o 4320 Purchasing Goods off Campus o 2170 Honorarium Payments o 4040 Employee Recruitment Expense o 4370 Receiving & Paying for off Campus Purchases o 2480 Incentives for Program Participants o 2110 Long Distance Calling Draft policies for review by 4/15/16
UNM Chrome River - What to expect Planning/Design/Transition Phase o Technical Consideration o Data integration COA, Vendors, Account Codes o Testing and Validation o Training Development Early Implementation Phase o Targeted for May 2016 Campus Wide Implementation o July 1, 2016 Happy New Fiscal Year!
UNM Chrome River - What we will miss Routing Paper Documents Signatures Queue errors Document logs for tracking Taping of small receipts onto paper Account code disapprovals PCard Workflow
UNM Chrome River Teams Integration and IT Resources Parveen Nagji Policy Review and Update Doug Nelson Processing and Approvals Jason Galloway Training and Communications Laura Putz PCard Processes Peggy Sedillo Security and Approval Routing Lorrie Black Compliance Everyone Tax Reporting Marty Desautels & Trudi Flynn End User Processing and Approvals Barbara West, Nicole Dopson Main Campus Beth Walker and Joyce Chavez HSC Campus
UNM Chrome River Next steps Campus Communications o Open Forums (RAN, RAFT, LEARN Sessions) o Financial Services Communications via List-Serv o Purchasing Newsletter Training o In development Website http://fssc.unm.edu/chrome-river.html
UNM Chrome River - Demo Create, Submit and Track Expense Reports Testing and Design instance being used for the demonstration. Implementation instance will vary. To schedule a demo for your department please contact: Main Campus: Doug Nelson 7-0156 HSC Campus: Laura Putz 2-0160
