Streamlining ODE Material Submission Organization for Efficient Review
Enhance the review process for materials submitted to the Oregon Department of Education by organizing them into folders for each Section 1-9, with subfolders for each item. This systematic approach not only facilitates ODE staff in reviewing efficiently but also minimizes queries and information requests from districts. While districts are not mandated to follow this system, it is strongly recommended for smoother reviews. Contact Kim Miller or Leslie Casebeer for assistance.
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Organization for Materials to Submit When materials are submitted, organized by folders for each Section 1-9, with subfolders for each item, it is not only easier for ODE staff to review, but it also ensures efficiency and accuracy during the review process, resulting in less questions for the district, or requests for additional information. Oregon Department of Education 1
Example: 1 Folder for each Section Section 1_English Learner Plan Section 2_Identification of English Learners Section 3_Parent, Family, and Community Engagement Section 4_Annual Assessments Section 5_Exiting/Monitoring English Learners Section 6_Access to Instructional Programs/Graduation Section 7_Staffing for English Learner Programs Section 8_English Learner Data Section 9_Fiscal Review Oregon Department of Education 2
Example: 1 Folder for each Item Section 2_Identification of English Learners Section 2 #2 Section 2 #3 Section 2 #4 Section 2 #5 Section 2 #6 Oregon Department of Education 3
FAQ Are districts/ESDs required to use this organization system? No, this is a recommendation for consideration. Why is this organization being suggested? ODE staff completed several monitoring reviews in 2022-23; this file organization made it easier for ODE staff to find the submitted evidence from each district/ESD. Who can I contact for support? Kim Miller (kim.a.miller@ODE.Oregon.gov ) Leslie Casebeer (Leslie.casebeer@ODE.Oregon.gov )
