Strengthening Financial Management of Civil Society Organizations Workshop

Workshop on Strengthening Financial Management of Civil Society Organizations August 25 August 25 September 27, 2021 September 27, 2021 27 Lesson Hours in 17 Days 27 Lesson Hours in 17 Days Fin Module (Through Virtual Meeting (Through Virtual Meeting Zoom Technology) Fin Module Zoom Technology)

Financial Manual: Introduction Overview and the Policy Framework - August 25, 2021 Implementation and Compliance Introduction Sri Lanka Statement of Recommended Practice for Not-for-Profit Organizations (NPOs) (including Non- Governmental Organizations - NGOs) Framework for the Preparation and Presentation of Financial Statements - Legal Framework and Definition of an NPO Donations/Contributions, Grants and Donor Agreements Restricted Funds, Unrestricted Funds and Accumulated Fund Users and their Information Needs, Qualitative Characteristics of Financial Statements and Underlying Assumptions How to Use this SL SoRP Scope Application of Sri Lanka Accounting Standards Finance Manual for CSOs Introduction into policy Framework

Module 2: Finance Planning and Budgeting Process Introduction: overview, policy framework and the planning process Budgeting Framework Budget Planning and Preparation Process Implementation and Monitoring Budget Revisions: Supplementary Budget

Module 3: Basic Accounting System Lesson 4: Lesson 4: Accounting essentials to set up and operate a Double Entry Accounting System September 6 September 6 Lesson 5: Lesson 5: Processing a Formal Accounting System for Efficient Accounting and Finance Operations September 7 September 7 Lesson 6: Lesson 6: Financial Recording and Closing Procedures and functional Competencies in Finance Management relevant to NPOs September 8 Lesson 7: Lesson 7: Presentation of Financial Statements - special guideline issued to NPOs to prepare and present their financial statements (SLFRS Framework) September 9 September 9 September 8

Module 4: Financial Reporting Mechanism Module 4: Financial Reporting Mechanism Lesson 8: Lesson 8: Overview of Financial Reporting and Financial Reporting Framework for NPO including Audited Financials and Non Profit Annual Report September 13 September 13 Lesson 9: Lesson 9: Conceptual Framework for Financial Reporting in terms of Sri Lanka Statement of Recommended Practice for Not-for-Profit Organizations and NGOs September 14 September 14 Lesson 10: Lesson 10: Financial Reporting Requirements in terms of SLFRS Framework September 15 September 15 Lesson 11: Lesson 11: NPO Specific Provisions and Significant Accounting Policies Recommended for Not-for-Profit Organizations September 16 September 16 Lesson 12 : Lesson 12 : Analyze a Non Profit Financial Statement as to Evaluate Financial Conditions for a NPO September 17 September 17

Module 5: Procurement Procedure Module 5: Procurement Procedure Lesson 13 & 14 : Lesson 13 & 14 : Overview and the framework of standard procurement process for CSOs & Procurement preparatory activities and procurement planning - September 21 September 21 Lesson 15 & 16: Lesson 15 & 16: Commonly used procurement methods and financial delegation under direct procurement & Preparation of biding documents and bidding procedure - September 22 September 22 Lesson 17 & 18: Lesson 17 & 18: Contract administration practices & Stores and (inventory) management - September 23 September 23 Lesson 19: Lesson 19: Selection and recruitment of individual consultants and firms - S September 24 eptember 24

Module 6: Finance Managers Roles and Module 6: Finance Manager s Roles and Responsibilities Responsibilities September 27, 2021 September 27, 2021 About This Module About This Module The Finance Manager is responsible for managing the financial activities of the organization, including financial analysis and planning, accounting operations and reporting, budgeting and external audits. ... The Finance Manager is responsible for ensuring legal and regulatory compliance of the financial functions. This module is designed, you to learn about the job role of the Finance Manager of a non-profit motive organization. The sample job description introduced through this module can help you to set up, revise or realign your job description more meaningful that will facilitate to organize your

Role of Finance Manager Role of Finance Manager The Finance Manager is responsible for managing the financial responsible for managing the financial activities of the organization activities of the organization, including financial analysis and planning, accounting operations and reporting, budgeting and external audits. S/he establishes or improves upon the organization's financial policies and procedures.

Roles and Responsibilities Roles and Responsibilities Specific responsibility with regards to the conditions of the donor agreement or MOU in managing funds/grants including budgeting, recording/accounting and reporting The person responsible for finance and accounting operations that covers every aspect of being a controller, including the management of accounts payable, cash, credit, collections, inventory, payroll, and more. For his/her job description includes: internal controls and internal checking, cash management, inventory management, fixed assets management, equity management, payroll management, closing the books, financial statements, management reports, and ratio analysis etc. Sample JD template with area of key responsibilities, key qualification, knowledge and skills, attitudes with all other information.

Developing a Position Description for Finance Manager of CSO Get the information for following questions to develop a sampled JD for Finance Manager position of CSO A. Who are the immediate supervisor or direct reports? B. What establish relationship with other jobs? C. Who are under the direct supervision? D. What is the reason for the existence of this job? E. What key tasks have to be carried out? F. What end results are expected from this job?) G. How much formal authority does the job carry? H. What resources does the job command? I. What formal qualifications and what experience is required to perform the job satisfactory? J. How planning, monitoring and review is taken place?