Student Organization Funding Guidelines
Guidelines for student organizations at TTU regarding eligibility, application process, and utilization of funding. Membership criteria, application deadlines, penalties for non-compliance, and consequences for organizations failing to meet requirements are outlined. Mandatory steps for applying for funding, attending training sessions, and maintaining compliance are detailed to ensure student organizations receive and retain funding effectively.
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Must Meet the following: Membership is open to TTU students and not restricted based on anything other than GPA, college and classification (i.e. race, religion, gender, sexual orientation, physical or mental disability, national origin, or Vietnam era or special disabled veteran status). Currently registered and in good standing with the Center for Campus Organizations NOT limited to, the following: Any organization not Any organization that can be, by virtue of its purpose, funded by other Student Affairs Department (e.g. Center for Campus Life, Rec Center, Student Media, etc.) Club Sports/Teams Intramural Sports Publications (e.g. newspapers, magazines, etc.) Organizations receiving funding directly from Student Service Fees NOT eligible for funding include, but are not not registered with the Center for Campus Life.
To Apply Apply for funding orgs MUST: Must be a fully registered student organization Must meet Risk Management compliance Both requirements are overseen by the Center for Campus Life IF requirements are not met, orgs may be denied funding and will have to wait until the fall semester to apply for contingency funding
Application process ALWAYS begins in September (to apply for funding for the next fiscal year - September through August) The first deadline will be in December then final deadline in January Four steps to the application process: Budget application Funding contract Sign up for funding interview Attend interview Penalties will be applied if any step is missed Penalties will be applied if any step is missed
To Utilize Must be a fully registered student organization Must meet Risk Management compliance Two officers MUST attend a SGA funding training session (several sessions held the first week of September) Utilize funding orgs MUST: IF requirements are not met, orgs cannot begin using funding until they are compliant and could forfeit funding!
Organizations not registered with the Center for Campus Life, not completed Risk Management, and has not attended Funding Training by end of October will forfeit funding by end of October will forfeit 1/3 funding 1/3 of their allocated of their allocated by last class day in December 1/3 by last class day in December will forfeit 1/3 of their will forfeit an additional an additional of their allocated funding allocated funding by end of February allocated funding by end of February will allocated funding will forfeit the remainder forfeit the remainder of their of their
General Office Supplies (must be purchased from Staples) Organization Banners & Signs Must include copy of design 50% of Recruiting Items T-shirts, pens/pencils, mugs, koozies, e.g Request for Expense Approval Form required Must include copy of the design Copying and Printing Must include a copy of what was printed Event Room Rental Non-Research Travel Speaker Expenses 1. 2. 3. 4. 5. 6. 7.
Food (Catering for Banquets or membership meetings) 1. Research and presentation travel, Advisor s expenses, internship fees 2. Tables, Tents, Canopies, Camping equipment, Coolers, Grills and Accessories 3. Computers, Printers, Scanners, Digital Cameras, Equipment of any variety 4. Texas State sales tax 5. Scholarship, awards, gifts, prizes, gift cards 6. Operating Expenses (Telephone, Salaries, Copier Rental, e.g.) 7.
Fuel or Mileage Lodging Expenses, including Hotel Tax Rental Car Airfare Meals (actual itemized not allowed under the Student Affairs Travel policy) Public Transportation Registration Fees Parking itemized receipts per diem is
Research Presentation Travel Expenses Alcohol Tips or gratuity Texas State Sales Tax on Hotels Insurance for travel outside the US Room Service Internet/Wi-Fi Fees Movies Telephone Calls Souvenirs
Katherine Taylor SGA Funding Coordinator/Account Manager 742-3631 or 834-1738 katherine.r.taylor@ttu.edu SGA Office Suites 3rd Floor of the Student Union Building, Room 302 Thad Brock SGA Chief of Staff, SORC 742-3631 thad.brock@ttu.edu Thad Brock Ph: Number: 742-3631 Fax Number: 742-0170 Website: www.sga.ttu.edu Farah Mechref Chair, Budget & Finance Committee 742-3631 farah.mechref@ttu.edu Farah Mechref Email: sga@ttu.edu
Organizations currently funded by SGA - complete application on the SGA website (Funding Overview page in Miscellaneous forms section) Organizations NOT funded by SGA complete application located in OrgSync Either way, after org is awarded $$ paperwork is processed through the SGA office by coordinating with Katherine Eligible expenses generally follow the SGA F Funding Regulations Eligible expenses generally follow the SGA unding Regulations
Funding Overview (Home page for SGA funding) http://www.depts.ttu.edu/sga/StudentOrganizationsFunding/index.php Funding Process (Applying for funding) - http://www.depts.ttu.edu/sga/StudentOrganizationsFunding/FundingProcess.php Funding Training - http://www.depts.ttu.edu/sga/StudentOrganizationsFunding/FundingTraining.php
