Subcontract Process Change in November 2022
This content provides insights into the subcontract process change in November 2022, highlighting areas such as reviewing awards for accuracy, current problems faced, distribution of new amendments, and a new process for handling subcontract errors and payments. It also outlines challenges related to processing time, staffing, data errors, delays, and fine details accuracy. The inclusion of images aids in visualizing the information presented.
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Presentation Transcript
CLASP - November 2022 Subcontract Process Change New Agreements and Amendments
Refresher Three Headed Monster Dept / ORPA/ ORACS Review Awards frequently to confirm Accuracy of setup including; Sponsor!!!!!!!!! Rate Agreements and Basis Limits Start/End Dates of Awards/Subcontracts ALL Specific to Subcontract Details previous two bullets
Current Problems Processing time of New Subcontracts Volume Staffing Possible Review of New Supplier/Subcontractor (Mike/Jeff/ORPA) Data Errors in Executed Contracts Remit to Addresses Multiple addresses for one Subcontractor (ex. UC System)
Current Problems (2) Distribution of New/Amendments Accuracy of Fine Details Human Errors are unavoidable (Three Headed Monster) Subaward Extension via Amend/Mod when Prime GR has not been extended Delays due to Creation of New Subcontractor (Supplier of Services, involve AP)
New Process Dept notices Subcontract error Obtain email received from ORPA/IORA notifying Dept of New or Amended Subcontract Forward email to Jeff Sullivan requesting edit be enacted in URF Wait 1 day for update to be made, confirm accuracy of edit
Process Refresher-Payment Error In the event you attempt to process a SIR and an error occurs reach out to your Staff Acct/Senior to resolve, John Loux is always ready to assist as well (ultimately Jeff resolves) When we obtain the executed agreement the remit to address is not always what arrives on invoices, so we choose one hoping to get it right (90%) and we fix the others (10%)
