Supplemental Reporting Considerations for CSBG Programs

FY2020 CSBG Annual Reporting Series Part 6: Supplemental Reporting OFFICE OF COMMUNITY SERVICES DIVISION OF COMMUNITY ASSISTANCE IN PARTNERSHIP WITH THE NATIONAL ASSOCIATION FOR STATE COMMUNITY SERVICES PROGRAMS JUNE 21, 2021

Agenda Supplemental Reporting Considerations Module 1 Module 2 Module 4 Q & A This publication was created by the National Association for State Community Services Programs in the performance of the U.S. Department of Health and Human Services, Administration for Children and Families, Office of Community Services, Grant Number 90ET0483. Any opinion, findings, and conclusions, or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the U.S. Department of Health and Human Services, Administration for Children and Families.

Due Date Extension for Supplemental Reports Regular CSBG Annual Report Due: June 30, 2021 Supplemental Reports Due: July 30, 2021 **EXTENSION**

General Module 1: All states must submit Module 1 Modules 2 & 4: Blank forms will be accepted, as applicable Reporting Periods: Report on activities based on your standard reporting period Module 3: Module 3 submitted through regular CSBG only CSBG CARES and CSBG Disaster Supplemental Annual Reports

Supplemental SmartForms If you have not received your forms, then please contact Paige Milson (pmilson@nascsp.org) SmartForms for CARES and Disaster Have Been Released to Each State CSBG CARES and CSBG Disaster Supplemental Annual Reports

Reporting Considerations for CSBG CARES & CSBG Disaster Supplemental Reports Module 1

Reporting Considerations Abbreviated Version of Regular CSBG Annual Report States Must Complete Module 1 Specific to the CARES and Disaster Please Do Not Repeat Information from Regular CSBG Annual Report

Module 1 What to Report? Module 1 Section Disaster Pre-populated from regular CSBG State Plan Update as applicable CARES Pre-populated from CSBG CARES State Plan Update as applicable B.1 pre-populated from CSBG CARES State Plan Includes Innovative Solutions and Lessons Learned A - Admin Info Not Applicable B - Goals Not Applicable Not Applicable C - EE Update Not Applicable Not Applicable D - Org Standards Modified Version of Regular CSBG Annual Report No pre-populations Modified Version of Regular CSBG Annual Report Pre-populated from CSBG CARES State Plan Abbreviated Only include CSBG CARES T/TA Pre-populated from CSBG CARES State Plan Abbreviated Only include CSBG CARES specific linkages and coordination Pre-populated from CSBG CARES State Plan Abbreviated Describe changes to Monitoring Policies to include CARES N/A E - Use of Funds Abbreviated Only include Disaster Supplemental T/TA F - State T/TA G - Linkages and Coordination N/A Abbreviated Describe Monitoring Visits N/A H - Monitoring I - ROMA

Reporting Considerations for CSBG CARES & CSBG Disaster Supplemental Reports Module 2 Module 2

Module 2 What To Report? Module 2 SmartForms contain Section A (Expenditures) and Section C (Allocated Resources) Module 2, Section B (Capacity Building) is NOT required in the FY 20 CSBG CARES or CSBG Disaster reports CSBG CARES and CSBG Disaster Supplemental Annual Reports

Module 2, Section A A.2. and C.2 NEW: A.2. Amount of FY 2020 CSBG CARES/Disaster Supplemental allocated Section A, A.2. matches the Allocation in Module 1, Section E. This amount should not include discretionary or carryover. Section C, C.2 should include discretionary and carryover. This amount may match A.2 but does not need to. CSBG CARES and CSBG Disaster Supplemental Annual Reports

Module 2,Section A A.5 Optional A narrative on activities that were funded by CARES or Disaster that are not reported anywhere else. This could be whatever the eligible entity wants to report. Example: how eligible entities altered their service delivery to help people during COVID. This field will accept up to 4000 characters. CSBG CARES and CSBG Disaster Supplemental Annual Reports

Report Federal Resources Only Other Fields are Blocked CARES Weatherization HHS USDA HUD DOL CNCS FEMA Department of Transportation Department of Education DOJ Department of Treasury Other Federal Resources Module 2, Section C Disaster Weatherization HHS Head Start Early Head start Child Care Development Block Grant (CCDBG)

Reporting Considerations for CSBG CARES & CSBG Disaster Supplemental Reports Module 4

Module 4 What to Report Module 4 SmartForms only contain Section B (Services) Module 4, Section A (NPIs) and Section C (All Characteristics) are NOT required in the FY2020 CSBG CARES or CSBG Disaster reports Report Only CSBG CARES and CSBG Disaster CSBG CARES and CSBG Disaster Supplemental Annual Reports

CSBG CARES ONLY New Services Income and Asset Building Services SRV 3r Direct Financial Assistance Health and Social/Behavioral Development Services SRV 5a Immunizations COVID Vaccination ALTERED Services Supporting Multiple Domains SRV 7p Personal Protective Equipment (PPE) SRV 7q COVID Testing

Supplemental Report Submission OLDC is Now Open for Modules 1, 2, & 4 Contact Monique Alcantara and Niki Frazier if unable to access

Questions?

Resources OCS Webinars Page FY2020 CSBG Annual Report Kick-Off FY2020 CSBG Annual Reporting FY2020 CSBG SmartForms Refresher CARES Act Grantee Toolkit CSBG Disaster Supplemental Grantee Toolkit

Additional Resources NASCSP Website

Upcoming Section E Webinar Supplemental Reporting Update Program Specialists Regional Assignments

Contact NASCSP Staff: Katy Kujawski kkujawski@nascsp.org OCS Staff: Program Specialists Monique Alcantara melania.alcantara@acf.hhs.gov Paige Milson pmilson@nascsp.org Niki Frazier Nikita.frazier@acf.hhs.gov Please Copy CSBG States: csbgstates@acf.hhs.gov