Supply and Delivery of Toilet Paper and Paper Products: RT14-1-2022 Details

RT14-1-2022 SUPPLY AND DELIVERY OF TOILET PAPER, PAPER PRESENTED BY: TOWELS, FACIAL TISSUES, DISPOSABLE WIPES AND LEBOGANG MOSUWE PAPER SERVIETTES TO THE STATE FOR THE PERIOD TRANSVERSAL CONTRACTING ENDING 31 MARCH 2026 Date: 22 NOVEMBER 2024 BRIEFING SESSION

2 RT14-1-2022 SUPPLY AND DELIVERY OF TOILET PAPER, PAPER TOWELS, FACIAL TISSUES, DISPOSABLE WIPES AND PAPER SERVIETTES TO THE STATE FOR THE PERIOD ENDING 31 MARCH 2026 Agenda 1.Welcome and Introduction 2. Bid Timelines 3. Background 4. Participating Departments 5. Objectives of the contract: 6. Evaluation Criteria 7. Scope of Work 8. Pricing Structure 9. Bid Submission and Format of Submission 10. Q&A

3 RT14-1-2022 SUPPLY AND DELIVERY OF TOILET PAPER, PAPER TOWELS, FACIAL TISSUES, DISPOSABLE WIPES AND PAPER SERVIETTES TO THE STATE FOR THE PERIOD ENDING 31 MARCH 2026 2. BID TIMELINES BID ACTIVITY Advertisement in E-tenders website Non-Compulsory briefing session Bid Validity period Bid Closing Date Communication channels DUE DATE 11 November 2024 22 November 2024 180 Days from the closing date of the bid 11 November 2024 Attention: Contract Manager Email: Demand.Acquisition2@treasury.gov.za 6 December 2024 at 16:00 Deadline for Queries, Question and Answers

4 Background 3. Background RT14-1-2022 is a supplementary bid to the main bid RT14-2022. The main bid commenced on 01 April 2023 to 31 March 2026. 4. Participants to the contract: As per the Special Conditions of Contract paragraph( Refer to par 11) 5. Objectives of the contract: To arrange the RT14-1-2022 transversal contract and appoint suppliers for the supply and delivery of toilet paper, paper towels, facial tissues, disposal wipes and paper serviettes to the State for the period ending 31 March 2026.

5 RT14-1-2022 SUPPLY AND DELIVERY OF TOILET PAPER, PAPER TOWELS, FACIAL TISSUES, DISPOSABLE WIPES AND PAPER SERVIETTES TO THE STATE FOR THE PERIOD ENDING 31 MARCH 2026 6. Evaluation Criteria Phase 1 PHASE 2 PHASE 3 PHASE 4 Administrative Evaluation Mandatory Evaluation Technical Specification Compliance Evaluation Price and Specific Goals Compliance with legislative and other bid requirements Compliance with mandatory requirements Compliance with the Technical specifications, sample evaluation and test reports Bids evaluated in terms of the 90/10 preference points system

6 Evaluation Criteria PHASE 1: Administrative Requirements Bidders are required to submit the required documents , which must be completed in full. a. SBD 1 Invitation form to bid. b. Proof of Authority This is a company resolution for the capacity under which this bid is signed as per SBD 1. c. SBD 4 Bidders Disclosure d. SBD 6.1 Preference points claim form e. TCD 13 and 13.1 Authorisation Declaration f. Central Supplier Database g. Written Confirmation to disclose tax status h. Company registration documents issued by CIPC i. Copy of Identity Document (Directors/Owners)

7 Evaluation Criteria PHASE 2: Mandatory Requirements a. Pricing Schedule PHASE 3: Technical Compliance Evaluation During this phase bidders response will be evaluated based on technical requirements. Non- compliance to all the evaluation requirements below will result in disqualification of line-item being evaluated. 7.4.2 Standards/Specifications 7.4.2.1 Items must comply with technical specification (Annexure A) as stated in the bid document of each item. The technical specification as per the pricing schedule is a summary description and the attached Annexure A is the detailed technical Specification of all the items. Non-compliance to the technical specification requirement will invalidate the items which the compliance is not adhered to.

8 PHASE 3: Technical Compliance Evaluation PART A 7.4.6 7.4.6.1 Bidder who is sourcing goods or services from a third party is required to submit an authorisation letter in a third-party letterhead outlining all relevant goods or services. The authorisation letter must include but not limited to the following: a) List of item(s) number, item description and brand/model name and number, b) Letter must be on the original manufacturer s and or third-party undertaking letterhead, dated and signed, c) Letter must not be older than 30 days at the closing date and time of the bid, d) Have contact person s name, physical and postal address, telephone, and email details, and e) All information on the letter must be in English. 7.4.6.2 The State reserves the right to verify any information supplied by the bidder in Authorisation Declaration and should the information be found to be false or incorrect, the State will exercise any of the remedies available to it in the bid documents. TCD 13.2 Authorization Letter /Letter of undertaking the

9 Scope of Work Category Names Cleaning Cloth Dispense Toilet Papers Toilet Papers Dispenser Paper Towels Paper Towels Facial Tissues Disposable Wipes Paper Serviettes Stands

10 Pricing Structure The Pricing Schedule (see Annexure B attached) must be submitted in two forms, as hardcopy which must be included in the bid document and in an excel spreadsheet saved in a USB/memory stick at the closing date and time of bid. The pricing schedule will be accessible from the e-tender portal and National Treasury website. All prices must be submitted as soft copies (excel spreadsheet using USB and hard copy in the file). All price submitted as soft copy (excel USB) and hardcopy in file must contain the same information. NO PDF price schedule will be accepted. In a case where there is a legal dispute, the hardcopy version of the pricing schedule will be the legal document.

11 Bid and Format Submission Bidders must submit an exact replica of both the soft copy (USB only) and hard copy of the bid document on or before the closing date and time to National Treasury: Tender Information Centre 240 Madiba Street, Pretoria 0001. One (1) original hard copy, One (1) memory stick or USB with all the documents of the original hard copy and an excel version of the pricing schedule. Bidders must ensure that the USB is marked with the bidder s name. The hard copy of the bid response will serve as the legal bid document and must be accompanied by USB including the exact replica of the hard copy. Any discrepancies between the USB document and the original hard copy, the hard copy will take precedence. The exact replica of the hard copy will serve as duplicate of the entire bid document submission that assist with handling and evaluation Bidders must not PDF the pricing schedule to allow easy evaluation process.

12 Questions and Answers??? Questions? Answers?