Surveillance Technology Policy and Data Governance 2021 Review

Surveillance Technology Policy and Data Governance 2021 Surveillance Technology Working Group Meeting #6 7.13.2021 1 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Agenda Where We Are Review Status Update: Press Release Documentation Next Steps Questions 2 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Where we are Today Last session Coming up Determine process for completing technology audit Review Press Release and other documentation Move forward on assessing FotoKite and Vacant Lot Monitoring and Community Asset Tracker 3 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Significant Changes Surveillance Technology: Technologies or capabilities that observe or analyze the movements, behavior, or actions of identifiable entities (including individuals, groups, organizations, software, or hardware) in a manner that is reasonably likely to raise concerns about civil liberties, freedom of speech or association, racial equity or social justice. Data Collection Technology: Technologies that use a systematic approach to gathering and measuring information from one or more sources in a way that contributes to a complete and accurate picture of an area of interest. Identifiable Individuals: Any information that can be used to distinguish one person from another or can be used for deanonymizing previously anonymous data. Anonymization: The process of removing personally identifiable information from data sets, so that the people whom the data describe remain anonymous. Differentiated by Weak Anonymization (PII is removed from data) and Strong Anonymization (features to redundantly encode PI or can be used in de- anonymization removed from data). Surveillance Software: Is or supports any electronic device, software program, or hosted software solution that is designed or primarily intended to be used for the purpose of surveillance. Software with a secondary purpose of surveillance will also be reviewed by the group with the understanding that the primary intent is not surveillance. 4 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review New Definitions Disclosure & Opt Out: A direction by the constituent that you not disclose nonpublic personal information about that consumer to a nonaffiliated third party Implied Consent: Consent which is not expressly granted by a person, but rather implicitly granted by a person's actions and the facts and circumstances of a particular situation (or in some cases, by a person's silence or inaction) Justified without Consent: Improper Collection of Data: 5 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review New Definitions Disclosure & Opt Out: A direction by the constituent that you not disclose nonpublic personal information about that consumer to a nonaffiliated third party Implied Consent: Consent which is not expressly granted by a person, but rather implicitly granted by a person's actions and the facts and circumstances of a particular situation (or in some cases, by a person's silence or inaction) Justified without Consent: Improper Collection of Data: Do we have volunteers to tackle these by our next meeting? 6 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Decisions Fotokite: Aerial UAS allowing for different perspectives during crisis response. Not exempt, will go through the process. Press Release out, currently in public comment period Vacant Lot Monitoring: Sensor that detect changes in a scene to monitor lots for dumping. Not exempt, will go through the process. Press Release out, currently in public comment period DocuSign: Electronic signature tool. Exempt, moving forward to implementation. Exempt from process Community Asset Tracker: Camera with machine learning algorithm to identify objects within the city. Not enough information, tabled until more details are provided. Being assessed in next week s meeting 7 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review SLAs 2 - 6 Weeks (10 - 30 Business Days) Every 2 Weeks (10 Business Days) 2 Weeks 2 Weeks (10 Business Days) (10 Business Days) Initial submission to determination of surveillance Short duration meeting to vote on technology exemptions Public comment period: Issuance of press release Council meeting Submission of finalized form (by dept.) to time of recommendation. Group will individually research; departments will get follow-up questions; group to vote yes/no; and submit recommendation. (*) For now public input will be received via a Google Form and in the future will be on the new website. 8 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Working Group Head: Group representative Johannes, nominated by Jen Tifft Executive Secretary: Agenda-setting and executing SLAs. [Nominees] Working Group Counsel Patrick Blood, Corporation Counsel, City of Syracuse 9 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Status Update Press Release Press Release: Link to press release Please send out this release to any of your networks to ensure the highest level of outreach Members of the group should use the time to review the technologies and submit feedback **Please also send any technologies that you are aware of over to Amanda to be documented for the technology audit** 10 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Documentation Open Data Portal: Surveillance Technology All slide decks Cleaned, summary notes Process map & SLAs One pager: https://www.canva.com/design/DAEedxSFoew/5RUaAet4DVxvzUko8i-p5A/edit Definitions Technology audit Eventually Working Group recommendations to the Mayor 11 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Next Steps Next Steps Finalize any process loose ends Audit existing technologies Community Asset Tracker Continue assessing technologies as they come in 12 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Questions ? 13 CITY OF SYRACUSE