Surveillance Technology Policy and Data Governance in Syracuse 2021

Surveillance Technology Policy and Data Governance 2021 Surveillance Technology Working Group Meeting #5 6.29.2021 1 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Agenda Where We Are Review Status Update Technology Audit Next Steps Questions 2 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Where we are Today Last session Coming up Assess first technology requests Determine process for completing technology audit Move forward on assessing FotoKite and Vacant Lot Monitoring 3 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Significant Changes Surveillance Technology: Technologies or capabilities that observe or analyze the movements, behavior, or actions of identifiable entities (including individuals, groups, organizations, software, or hardware) in a manner that is reasonably likely to raise concerns about civil liberties, freedom of speech or association, racial equity or social justice. Data Collection Technology: Technologies that use a systematic approach to gathering and measuring information from one or more sources in a way that contributes to a complete and accurate picture of an area of interest. Identifiable Individuals: Any information that can be used to distinguish one person from another or can be used for deanonymizing previously anonymous data. Anonymization: The process of removing personally identifiable information from data sets, so that the people whom the data describe remain anonymous. Differentiated by Weak Anonymization (PII is removed from data) and Strong Anonymization (features to redundantly encode PI or can be used in de- anonymization removed from data). Surveillance Software: Is or supports any electronic device, software program, or hosted software solution that is designed or primarily intended to be used for the purpose of surveillance. Software with a secondary purpose of surveillance will also be reviewed by the group with the understanding that the primary intent is not surveillance. 4 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review New Definitions Disclosure & Opt out, Implied Consent, Justified without Consent, Improper Collection of Data 5 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Decisions Fotokite: Aerial UAS allowing for different perspectives during crisis response. Not exempt, will go through the process. Vacant Lot Monitoring: Sensor that detect changes in a scene to monitor lots for dumping. Not exempt, will go through the process. DocuSign: Electronic signature tool. Exempt, moving forward to implementation. Community Asset Tracker: Camera with machine learning algorithm to identify objects within the city. Not enough information, tabled until more details are provided. 6 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review SLAs 2 - 6 Weeks (10 - 30 Business Days) Every 2 Weeks (10 Business Days) 2 Weeks 2 Weeks (10 Business Days) (10 Business Days) Initial submission to determination of surveillance Short duration meeting to vote on technology exemptions Public comment period: Issuance of press release Council meeting Submission of finalized form (by dept.) to time of recommendation. Group will individually research; departments will get follow-up questions; group to vote yes/no; and submit recommendation. (*) For now public input will be received via a Google Form and in the future will be on the new website. 7 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Review Working Group Head: Group representative Johannes, nominated by Jen Tifft Executive Secretary: Agenda-setting and executing SLAs. [Nominees] Working Group Counsel Patrick Blood, Corporation Counsel, City of Syracuse 8 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Status Update Decisions Process Fotokite & Vacant Lot Monitoring: Requesters have been informed their requested technologies will be going through the surveillance technology process. DocuSign: Requester has been informed they are clear to move to procurement and implementation. Community Asset Tracker: No updates from IT yet, he will be at the next meeting to address any questions on this technology. Export of Completed Forms: Survey Monkey license has not been updated. Forms cannot be exported until nonprofit status has been confirmed by vendor. Public Comment Period & Press Release: Working with Communications to develop process on how to present this to the public. Current release of new website is slowing this discussion. 9 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Technology Audit What information should we be collecting? [Notes] How do we start collecting information? [Notes] How should we present this information to the public? [Notes] 10 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Next Steps Next Steps Finalize any process loose ends Audit existing technologies Continue assessing technologies as they come in 11 CITY OF SYRACUSE

Surveillance Technology Policy and Data Governance 2021 Questions ? 12 CITY OF SYRACUSE