Synergy in School Operations: Collaboration for Success
Discover the benefits of collaboration among facilities, auxiliary, and safety teams in school operations. Explore the tools, challenges, and solutions for achieving effective synergy and improved outcomes.
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Facilities, Auxiliary, and Safety The Perfect Triangle "Collaboration for Success: Operations, Auxiliary, and Safety Teams in a 3K-12 Schools"
Meet Your Speakers Tiffany Holland tholland@aischool.org Associate Director of Health Services Kelley Chiappetta kchiappetta@aischool.org Director of Auxiliary Programs Anna Ellington aellington@aischool.org Director of Operations
Objective Affective Synergy Among Three Departments Auxiliary Programs Health & Safety Operations
Think / Pair / Share What is going well within your department? What would you like to improve in your department?
Benefits of Collaboration Key Outcomes: Improved safety and emergency readiness. Enhanced student and staff experiences. Increased efficiency in resource use. Metrics: Reduction in emergency response times. Prepared reaction by all departments to emergency situations Feedback from staff, students, and parents.
Teamwork Operations Operations Student Success Health And Safety Auxiliary
Tools for Collaboration Technologies: Shared calendars Student Management Tools Incident management software Facility scheduling tools. Processes: Clear role definitions and escalation protocols. Monthly inter-team strategy meetings.
Case Study A: Typical School Day Scenario: Morning Arrival Safety oversees parking lot flow and student drop-off zones. Operations manage door schedules and signage. Auxiliary assists with breakfast service and supervising early arrivals. Outcome:Smooth, efficient start to the school day. What challenges do you face?
Challenges and Solutions Challenges: Miscommunication between teams. Conflicting priorities or overlapping duties. Solutions: Regular team meetings and cross-training. Use of shared digital tools for coordination.
Case Study B: After School Carline Scenario: Parent arrives for pick-up and child not in designated location. What steps do your currently take? Challenges? Possible solutions?
Challenges and Solutions Challenges: Miscommunication between parents, child already picked up. Miscommunication of make-up classes and music lessons. Solutions: Technology and Spreadsheets of student programs. Facial recognition cameras.
Case Study C: Summer Camp Drills Scenario: Emergency Drill for Summer Camp EX: FIRE Safety works with auxiliary to schedule Security and Operations manage setting off alarms; performing sector sweeps of campus and providing ALL CLEAR Auxiliary evacuates all students and counselors / vendors on campus and ensures headcount is accurate Outcome: Practice like we play in order to be prepared for real emergency situations.
Challenges and Solutions Challenges: Scheduling various types of drills when various groups of persons are on campus Potential miscommunication between teams. Overlapping duties. Solutions: Regular team meetings and cross-training. Written emergency plans available digitally to all employees and written in every classroom/ office Post drill briefings to discuss near misses and ways of improvements
Call to Action Message to Teams: Commit to consistent communication and alignment of goals. Participate in training sessions to understand each other s roles. Share feedback and learn from past challenges.
