Team Voting Registration Instructions for 2022 General Meeting
Participate in the 2022 General Meeting on April 9 at 10:00 AM by following the team voting registration instructions. Learn about the agenda, virtual meeting process, and elections. Ensure only designated voters participate using the Zoom Polling feature.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
2022 General Meeting April 9, 2022 10:00 AM Team Voting Registration Instructions - Voting will be done using the Zoom Polling feature - Each team is permitted one voting member only, only eligible voters should participate in Voting polls - Please identify yourselves by name, team and if you are the designated voter for your team - Please rename yourselves in the participant s view prior to the start of the meeting - EXAMPLE: Joel McGovern would be renamed to Joel McGovern - Raiders 50 VOTE Please familiarize yourself with the Hand Raise feature (will be used for motions)
AGENDA 1. Virtual Meeting Process 2. Quorum / Minutes / Agenda (VOTE) 3. Updates Treasurer Election (VOTE) Budget Presentation (VOTE) Appointment of 2022 Auditors (VOTE) Fundraising Initiative (Lynda) League Updates 4. Advertising Incentive Program 5. Information Items Policy Review League Procedures League Communications 6. Rule Changes / Divisional Alignment 7. New Business 8. Adjourn (VOTE) Joel Darren Joel 10:00 10:05 10:15 Malcolm Joel 11:00 11:10 Joel Joel Joel 11:35 11:45 11:50 2
Virtual Meeting Process Please keep your microphones off until asked to speak by the Chair. Motions If the speaker calls for a mover and seconder, please use the Hand Raise feature Voting Process Only one voter per team Board members get an additional vote Attendees should rename themselves to include their affiliation (team/org) Attendees with voting privileges should include the word VOTE in their name Voting will be done using the Zoom Polls feature only participate if you are the designated voter for your team Asking Questions To ask a question, use Hand Raise feature it identifies you and creates a queue Chair will ask you to enable your microphone and ask question Please indicate who you are directing your question towards Chat Feature Use this tool to communicate with us if you are having technical challenges We will not be monitoring the chat for questions from the floor (Hand Raise) 3
Quorum / Minutes / Agenda Approval Call to Order 1. Quorum (Roll Call) 2. Motion to Adopt Minutes of Jan 29, 2022 General Meeting (Poll 2) 3. Motion to Adopt Agenda for this Meeting (Poll 3) 4
Elections Treasurer Board proposes: Brian Dickson - - Past SAMSPA President Past SAMSPA Treasurer Call for nominations from the floor Call for Vote (Poll 1) if necessary 5
2022 Budget Presentation Summary of General Operations 2022 Budget 2021 Budget 2021 Actual Subsidy Operational Revenue $169k $213k $202k Other Income - $37k $84k TOTAL GENERAL REVENUE $169k $250k $286k Operating Expenses $145k $171k $116k Administrative Expenses $89k $84k $86k TOTAL GENERAL EXPENSES $234k $255k $202k PROFIT/LOSS from OPERATIONS ($65k) ($5k) $84k 6
2022 Budget Presentation Summary of Concession Operations 2022 Budget 2021 Budget 2021 Actual Subsidy League Revenue $17k $11k $13k Tourney Revenue $32k $43k $29k TOTAL GENERAL REVENUE $49k $54k $42k Expenses $43k $50k $34k PROFIT/LOSS from OPERATIONS $6k $4k $8k 7
2022 Budget Presentation Summary of Beverage Room Operations 2022 Budget 2021 Budget 2021 Actual Subsidy League Revenue $145k $123k $116k Tourney Revenue $35k $45k $27k TOTAL GENERAL REVENUE $180k $168k $143k Expenses $119k $139k $115k PROFIT/LOSS from OPERATIONS $61k $28k $28k 8
2022 Budget Presentation Summary of Total Operation 2022 Budget 2021 Budget 2021 Actual Subsidy Profit/Loss Operations ($65k) ($5k) $84k Profit/Loss Concession $6k $4k $8k Profit/Loss Beverage Room $61k $28k $28k NET Profit/Loss $2k $27k $120k Less Capital Expenditures $22k 0 0 Profit/Loss applied to Reserve Funds ($20k) $27k $120k Call for Motion to Adopt Budget as presented. (Poll 6) 9
SAMSPA Volunteer Auditors for 2022 2021 Auditors - Andr Hebert & Don Anderson They have agreed to put their names forward again as our volunteer SAMSPA Auditors for 2022 Auditors must be approved at a General Meeting of the society Motion to appoint 2022 Auditors (Poll 4) 10
Fundraising Supports SAMSPA Facility Improvements and helps keep league fees status quo Mixed Division and Men s Division Currently we have 16 Mixed teams and 2 Men s. Please spread the word! Volunteers Needed! Registration table, umping on Saturday only With the Home Run contest At the auction table As a batting cage supervisor Selling 50/50 tickets Also looking for auction item donations and/or for team prizes. If you can help, please contact Lynda at admin@samspaslowpitch.com or 587.987.7454 11
2022 League Updates Schedule Season Starts May 2 (15 weeks) 28 Games plus Playoffs Divisional Alignment A DIV 8 Teams B DIV 8 Teams C DIV 8 Teams D DIV 8 Teams 40 DIV 6 Teams 50 DIV 6 Teams 60 DIV 6 Teams 70 DIV 7 Teams Bat Testing Bats will require 2022 sticker Testing Weekend April 23/24, 2022 9:00 AM to 1:00 PM In-Season Testing Tuesdays, 6:30 7:30 6 nights Schedule on website 12
2022 League Updates - Return to Play The City has lifted all restrictions pre provincial guideline We will be opening without restrictions 13
2022 Team Fees Dues for 2022 $2,550 per team except +70 Division who pay $1,910 per team Board has opted not to apply the optional $200 fee brought forward last year Optional $200 team fee for unlimited batting cage for the season Payment Options 50% of balance due May 1, all remaining fees due by June 1 eTranser funds to treasurer@samspaslowpitch.com Please include your team's name with the transfer 2023 Changes to Minimum of $500 at AGM, 50% of remaining balance due at GM, remaining balance due May 1st What about rain-outs? There is time in August allocated for rainouts if needed Empty slots through season will be used upon reasonable notice 14
Signage Advertising Program We Need Your Help Why is your league asking for Player s Participation? Revenue source for SAMSPA operations What benefits do you get? Extra cash for you or your team What can you do? Contact business/sponsor and explain options Confirm purchase and connect customer with our Operations Coordinator. What would be the impact of 57 teams each selling one board? 57 teams X $1,275 = $72,675 in gross revenue or $24,225 per year spread over the three-year term and each team/player earns $400 per signboard sold. 15
Signboard Advertising Program - Examples Single Signboard Four Signboards Bleacher Board Diamond Naming (3-year term) (3-year term) (3-year term) (5-year term) $1,275 per board (-$475) costs $800 net profit $4,800 for boards (-$1,675) costs $3,125 net profit $10,000 diamond (-$2,000) costs $8,000 net profit $2,075 per board (-$725) costs $1,350 net profit $400 to Seller $1,562.50 to Seller $675 to Seller $4,000 to Seller 16
Information Items Policies Alcohol and Drug Policy No bringing in outside liquor No drinking in dugout or surrounding area while game is on First offense $100, second offense is team expulsion from league Air Quality Policy Use Air Quality Health Index (AQHI) at http://airquality.alberta.ca/map/ AQHI = 7-9 (President makes call) AQHI = 10+ (Games cancelled) 17
Information Items Policies Roster Policy Team rosters due no later than June 1 Submit via webpage Teams can only use players on roster for playoffs Maximum roster size of 25 Players cannot be on two roster in same Division Failure to submit roster by due date will result in forfeited games after June 1 until roster is submitted Uniform Policy Minimum of 7 players should have matching uniforms Jerseys are to include numbers Caps are optional, but should match Teams have until June 30 to comply 18
Information Items Policies Cannabis Policy Our guidance on Cannabis restrictions come from the City of St. Albert Space leased from the City is considered public and as such, consumption of cannabis is not permitted at SAMSPA Divisional Alignment (NEW) SAMSPA will align divisions to be even numbered (wherever possible), realigning teams within divisions to optimize or improve competitiveness Please review all policies and rules on the SAMSPA website and ensure your players are familiar with them. 19
Information Items League Procedures Player Waitlist We have 19 players looking for teams on website Protests File protests with SAMSPA Operations Coordinator at admin@samspaslowpitch.com Game Sheets Keep until end of season Posting Scores Scores should be posted via website or app by winning team no later than next day Cancellations / Defaults Must provide 24 hours notice for cancellation otherwise subject to a $100 fine Key Dates Schedule Release: April 14, 2021 League Start: May 2, 2022 Cages Open: TBD Team Practices: TBD 20
Information Items League Procedures Practice Times TBD Subject to playability Board will make announcement in coming weeks Inquire with SAMSPA Operations Coordinator at admin@samspaslowpitch.com League Communications Mandatory Player Emails Field Condition (web, phone, text) Safety Update First Aid kits and Defibrillator will be accessible at the Concession Fire extinguishers to be checked John Pulkrabek is our Player Safety Director Web: Field Conditions Page Phone: 780-460-7234 (Option 1) Text Notifications Posted at 2PM 21 Immediate Assistance: call Lynda (587) 987-7454
Information Items Text Notifications See instructions on the home page of our website for how to register for text alerts. For Immediate Assistance: - call Lynda (587) 987-7454 22
Rule Changes 1. Batter s Box Change (per Softball Canada) We will no longer be using batter s boxes going forward. Instead, a line will be drawn 36 in front of home plate and extend beyond both foul lines. There will be no inside, outside or back line to the batter s box. Batters must finish the at bat with both feet behind the line. The foot may touch the line, but no part may cross the line. Should line be removed, umpire will use best judgment. 23
New Business From the floor? Motion to Adjourn (Poll 5) 24
D1 St. Albert Source for Sports 580 St. Albert Trail #10, St. Albert (780) 458-000 St. Albert Source for Sports is our latest diamond naming sponsor coming on this year for a five-year term SAMSPA Diamond Naming Sponsors D3 Play It Again Sports 13883 156 Street, Edmonton Is your team looking to get together for some batting practice? Play It Again Sports is now open batting cages available New slow pitch bats arriving daily 25
SAMSPA Sponsors 4-Fence Board Sponsors Re/Max Becky Benson Riverside Honda & Skidoo Canadian Brewhouse The Jersey Lab Labatt Breweries Bleacher Package Edmonton Police Recruitment Sturgeon Animal Hospital Re/Max Ross Storoshenko Mission Fun and Games Phoenix Fence Original Joe s Core Networks Fence Board Signage Top Hat Advisory Sturgeon Auto Body Grandin Agencies View Office Tech Allstate MFP Resources Rally Subaru Swiss Chalet HIS Trucking Canadian Fence 26
