Technology Update August 30th, 2022 - Hardware, Collection, Inventory

TECHNOLOGY UPDATE AUGUST 30TH, 2022

UPDATE ITEMS 2 Hardware Collection, Inventory, and Distribution Insurance Update Sustaining a1:1 Initiative

HARDWARE 3 5,640 HP G6 11 Combination of budgeted funds and less than $30,000/year over five years from the 2019 T- Mobile Award 1,000 HP G8 11 CARES Funding 500 Dell 3100 CARES Funding

COLLECTION, INVENTORY, AND DISTRIBUTION 4 Task Name Duration Start Mon 5/23/22 Finish May 23rd began our collection Chromebook Collection 14 days Thu 6/9/22 Each building retains a cart of 30 devices available to start the school year Survey and Secure Collected CBs SWAT Caln and East Fallowfield 1 day Fri 6/10/22 Fri 6/10/22 Mon 6/13/22 Mon 6/20/22 Mon 6/27/22 5 days Fri 6/17/22 Technology utilized the team of five for the summer to SWAT each building during June and July to clean/check/prepare Chromebooks for distribution to occur in August SWAT Rainbow 5 days Fri 6/24/22 SWAT Scott 5 days Fri 7/1/22 SWAT Reeceville and Kings Highway SWAT North Brandywine 4 days Tue 7/5/22 Fri 7/8/22 Mon 7/11/22 Mon 7/18/22 Mon 7/25/22 5 days Fri 7/15/22 SWAT CAIHS 5 days Fri 7/22/22 SWAT CASH 5 days Fri 7/29/22

COLLECTION, INVENTORY, AND DISTRIBUTION 5 Distribution occurred over three weeks At the end of the third distribution, we will deliver tagged and assigned devices to classrooms for elementary and libraries for secondary, for all remaining students Task Name 1st Round of Distribution 2nd Round of Distribution 3rd Round of Distribution Deliver Assigned Chromebooks to HR/Library Duration Start Finish 5 days Mon 8/1/22 Fri 8/5/22 5 days Mon 8/8/22 Fri 8/12/22 Process to be completed prior to first day of school August 29th, 2022 Mon 8/15/22 5 days Fri 8/19/22 Mon 8/22/22 5 days Fri 8/26/22 Currently have 700 devices in repair queue, daily deliveries are occurring of repaired devices

INSURANCE UPDATE 6 6 2021/2022 yearly claim rate rose to 50% Previous school year ended at 30% Insuritel brokered a multiyear deal replacing SafeWare with ITsavvy as our underwriter

SUSTAINING A1:1 INITIATIVE 7 7 50% breakage rate is a prohibitive expense to sustaining this initiative Anticipated a 10-15% breakage rate per manufacturers, vendors, and other districts experiences All K-2 Chromebooks are to stay in the classroom was discussed but not feasible Although educational Services has discussed a solution for weather/FID days Any student that does not sign the handbook and/or pay their insurance will not be permitted to take a device home All devices tagged (student information) This will be similar to how we initially distributed in the summer of 2019

SUSTAINING A1:1 INITIATIVECONTINUED 8 8 Evaluating with the Business Department and Finance Committee to plan future funding 50% fleet refresh 33% fleet refresh yearly thereafter Seek and apply for grant and alternative funding source opportunities ECF information to come in September (hot spots and Chromebooks) Signed a multiyear insurance contract to lock in our rate Minimize end of year collection/inventory impact to education Tagged devices will be tremendously beneficial moving forward

QUESTIONS May/June turn-in process and invoicing students who did not turn in chargers? Opting out? eSchools and Canvas integration update?