The Role of Faxes in UW Operations
Faxes play a crucial yet often overlooked role in various departments at UW, from the Medical School of Optometry to Housing work orders. Despite the digital age, faxes are still used for sending sensitive information. Learn about UW's current fax solutions, the Xerox WorkCentre, PBX systems, and dedicated phone lines. Discover how UW's IP network and print servers are integrated with fax services for efficient communication.
Uploaded on Feb 21, 2025 | 0 Views
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Presentation Transcript
But Faxes are like umbrellas You don t think about them until you need to use it A client s need to send or receive a fax usually comes out of no where can be a rare event has time constraints may contain personal sensitive information Driver s license Credit card Medical forms = stressful event
Who at UW Faxes Medical School of Optometry, Counselling Services Housing work orders to Plant Operations Procurement Hylafax server Departments with their unique advertised fax number Faculty/staff attending conferences Government Individuals submitting applications, papers
Current UW Solutions https://uwaterloo.ca/information-systems-technology/services/fax- services Receiving fax from Telephone Services Fax tsfax@uwaterloo.ca Attachment will be a .tif Lots of spam and phishing messages that appear to be fax notices
PBX Private Branch Exchange Xerox WorkCentre
Dedicated phone line and number $35/Month PBX Private Branch Exchange Xerox WorkCentre
UW Network IP Network Cable Dedicated phone line and number $35/Month PBX Private Branch Exchange Xerox WorkCentre
UW Network Print Server IP Network Cable Dedicated phone line and number $35/Month PBX Private Branch Exchange Xerox WorkCentre
UW Network Print Server XMediusFax Server IP Network Cable Dedicated phone line and number $35/Month PBX Private Branch Exchange Xerox WorkCentre
UW Network Print Server XMediusFax Server IP Network Cable Dedicated phone number $10/Month PBX Private Branch Exchange Xerox WorkCentre
Windows Xmedius Fax Server Solution If a department has a Xerox MF fax machine with a dedicated fax telephone line you can save them money by reconfiguring MF to use Xmedius Fax Server and have phone line disconnected Fax button on MF no longer operational, but email option viable Faxes can be delivered to the MF device, shared folder or email account Recommend not automatically printing faxes but rather sending them to a shared email account 2% Email based supports following attachments: HTML, PDF, DOC, DOCX, XLS, XLSX, WPD, RTF, TXT, PS, GIF, JPG, BMP, TIFF Web user console: https://sagemcom-fax.private.uwaterloo.ca/fax/ New version shortly Immediate fax delete More user console options
