Third-Party Application Procurement Guidelines
Efficiently navigate the 3rd party application procurement process for new purchases, renewals, and various software and hardware acquisitions. Learn about the required reviews, best practices, and the importance of early submission and proper documentation.
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Presentation Transcript
3RD PARTY APPLICATION PROCUREMENT PROCESS What is required to be reviewed? New Purchases and Renewals Software Software as a Service (SaaS) Hardware with associated software Cloud-based Subscriptions New Module to Existing Application Best Practice Tips Get your requests in early Renewals must also be reviewed Procurement will reject requests that have not been submitted to this process The Contracting Department will also require proof that a request was processed through IT Ticket is required for separate purchase of same application Reference previous ticket #
TX-RAMP OVERVIEW TX-RAMP: Texas Government Code 2054.059 mandates that the university only enter or renew contracts (that leverage cloud computing services) that have been TX-RAMP certified Cloud computing services are defined as a model for delivering computing services over the internet (the cloud) to offer on-demand access. Creates, processes or stores confidential data or Connects with agency systems or networks that create, process, or store confidential data such that any security incident might affect such systems or networks TX-RAMP Certified Cloud Products List: https://dir.texas.gov/resource- library-item/tx-ramp-certified-cloud-products
DEPARTMENT / ADMIN RESPONSIBILITIES Obtain following information to fill out 3rd Party Procurement Form: Product Information Justification Financial Data Vendor Contact Information Ask vendor if they are TX-RAMP certified Voluntary Product Accessibility Template (VPAT) if > $10,000 Submit Form
WORKFLOW Notification of Outcome to Requestor Requestor Form IT Technical Review Vetting Committee Review Department fills out and submits form to IT Given Sysaid ticket # Cybersecurity Compatibility EIR Accessibility (VPAT) Submit request to this process before beginning requisition process E-Learning Committee CIS Committee Institutional Ticket is not complete until Software Approved notification is received from Sysaid (see next page) Attach Sysaid confirmation to requisition as proof application completed IT approval process Sysaid Ticket
QUESTIONS? For assistance, please contact: IT Help Desk 915-215-4111 or ELP.HelpDesk@ttuhsc.edu IT Assurance 915-215-5304 or ElPasoITAssurance@ttuhsc.edu
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