Time and Effort
This documentation process accounts for federally funded payroll charges made for personnel, detailing time and effort allocation for employees with salary directly tied to federal awards or multiple funding sources.
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Time and Effort FY 2018-2019
A documentation process to account for the federally funded payroll charges made for personnel. The documentation requirements apply to all HCISD employees with salary charged: Directly to a federal award (100% or fully funded) or Directly to multiple federal awards (split funded) or Directly to any combination of a federal award and other federal, state or local fund sources (split funded) What is Time and Effort?
Semi-Annual Certification for Employees Who are paid 100% from a federal grant program or Who work under a single cost objective Cost Objective means a function, organization subdivision, contract, grant or other activity for which cost data are needed and for which costs are incurred. A Title I Part A school-wide program funded from multiple funding sources is considered a single cost objective. Types of Documentation
Personnel Activity Report Log (PAR) Who works under multiple grant programs; or Who works under multiple cost objectives Each employee must prepare PAR logs, at least monthly, to coincide with pay periods. Such reports must reflect an after-the-fact distribution of 100 percent of the actual time spent on each activity and must be signed by the employee and supervisor. Type of Documentation
Spring 2017 Harlingen CISD Federally Funded Employee Semi-Annual Certification This is to certify that the following individuals have worked 100% of their time from January 3, 2017 through June 30, 2017 (FY 2017) under the following federally funded cost objective(s). Business Office - Accounting 727 16071 SAENZ, CAROLINA SHARS BILLING CLERK I have first-hand knowledge of the work performed by these individuals. Principal/Supervisor Name Principal/Supervisor Signature Date IDEA Part B Formula Semi-Annual Certification
Harlingen CISD Personnel Activity Report (PAR)/Time and Effort Log Name: Position: Sally Smith Department: Month: Special Education Diagnostician September Year: 2017 Program/Cost Objective Account for all time worked per day. (Minimum of 1/4 hour increments) Direct Time 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TOTAL PERCENT 50% 50% 224 Idea Part B 51.59% 4.00 4.00 4.00 5.00 0.00 4.00 4.00 4.00 0.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 0.00 81.00 199 Local 48.41% 4.00 4.00 4.00 0.00 0.00 4.00 4.00 4.00 0.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 0.00 76.00 0.00% 0.00 SUBTOTAL 100% 100.00% 8.00 8.00 8.00 0.00 0.00 5.00 0.00 8.00 8.00 8.00 0.00 0.00 0.00 8.00 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 0.00 157.00 INDIRECT TIME Account for all time indicated below or other. (Minimum of 1/4 hour increments) Personal Business Leave Sick Leave Prof. Development Holiday Comp Time P.B.Leave 0.00 Sick Leave 3.00 8.00 11.00 Prof. Dev. 8.00 8.00 Holiday 0.00 0.00 Comp Time Other 0.00 Other 0.00 SUBTOTAL 100.00% 0.00 0.00 0.00 0.00 0.00 3.00 8.00 0.00 0.00 0.00 0.00 0.00 8.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.00 GRAND TOTALS 100.00% 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 8.00 0.00 0.00 8.00 8.00 8.00 8.00 0.00 176.00 Time must be documented in hours, not percent. (OMB) Circular A-87 " TIME DISTRIBUTION" I certify this report to be accurate and an after the fact determination of my total activity for the reporting period. Employee Signature: Date: 10.01.2017 I certify this report to be accurate and an after the fact determination of the above employee's activity for the reporting period. Supervisor Signature: Date: 10.02.17 PAR Log
Do review the period coverage date; i.e. Spring semester dates or Monthly dates Do make sure the Par report includes 8 hours per day either in accordance to the time spent Or time used on Personal/Sick or Staff Development Don t sign without reviewing for accuracy Don t date the report prior to the last day on the coverage period, i.e. Sept 30th Don t forget to sign in Blue ink Do not use write out DO S AND DON TS
Semi-Annual Certifications will be due twice a year Spring Reports are due in June/July Fall Reports are due in January Summer School Reports are due in August PAR Reports are due the 10thof every month All reports must be submitted to the Accounting Department c/o Ida Ambriz and Carol Saenz Deadlines for Time & Effort
Any questions on Time and Effort can be directed to: Ida Ambriz at 430.9732 or ida.ambriz@hcisd.org Carol Saenz at 430.4433 carolina.saenz@hcisd.org Contact Information
