Time Reporting and ACA Compliance for Graduate Assistants in South Dakota
Learn about the time reporting requirements for graduate assistants at South Dakota Board of Regents, including different types of graduate assistants, time entry processes, ACA compensable and non-compensable hours tracking, and how to log into the SNAP system for time reporting.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Graduate Students ACA Time Reporting South Dakota Board of Regents Updated 2018
Time Reporting for Graduate Assistants Time Reporting for Graduate Assistants Graduate Assistant Type Graduate Teaching Assistants Graduate Lab Assistants (Eclass type 25) Required Time Reporting None - If they are the instructor of record in Colleague for the class/lab Graduate Teaching Assistants Graduate Administrative Assistants (Eclass type 26) Graduate Research Assistants (Eclass type 25) Hourly Timesheet in SNAP pay is based on hours entered. All hours worked are compensable. Work log that distinguishes ACA compensable vs. non-compensable work
Logging Into SNAP Logging Into SNAP https://snap.sdbor.edu https://snap.sdbor.edu/ / User Name: Full USD email address Password: Same as USD email password Problems? helpdesk@usd.edu On Campus: 605-658-6000 Toll Free: 877-225-0027
Graduate Graduate Research ACA Time Entry ACA Time Entry Research Assistants Assistants Graduate Research Assistants (GRA) enter time in the online work log into one of two categories: ACA Compensable tasks GRA assignments/hours that do count toward ACA eligibility ACA Non-Compensable tasks (Educational/Academic work) GRA assignments/hours that do not count ACA eligibility
Graduate Research Assistants Graduate Research Assistants ACA Time Entry ACA Time Entry The ACA work log is not related to payroll, rather it tracks ACA Compensable and Non-Compensable hours for federal compliance with the Affordable Care Act.
Graduate Research Assistants Graduate Research Assistants ACA Work Log Time Entry ACA Work Log Time Entry The ACA Log is labelled Leave Request and is found in the SNAP Time Reporting channel
Graduate Research Assistants Graduate Research Assistants ACA Time Entry ACA Time Entry Enter ACA Non Compensable or ACA Compensable Enter time in 15 minute increments (.25 hour)
Board of Regents GRA Electronic Work Log Board of Regents GRA Electronic Work Log 1. Select the date 2. Enter ACA compensable hours or ACA non- compensable (academic hours) and Click Save 3. You may see an error indicating negative leave balance you may ignore. 1 2
Submitting Hours Submitting Hours All GA s All GA s Submit your time report once/month by 10:00 AM on the 22nd of the month
Submitting Hours Submitting Hours All GA s All GA s Changes to Due Date If the 22nd is a weekend or near a holiday, the due date may be changed. Your department will notify you if the due date changes.
Time Reporting Summary Time Reporting Summary Graduate Assistant Type Graduate Teaching Assistants Graduate Lab Assistants (Instructor of Record) Required Time Report Action Nothing needs to be done to be paid. ACA record keeping is automatic. Graduate Teaching Assistants Graduate Administrative Assistants Pay is based on hours worked submitted on the timesheet. All hours worked are compensable. Submits ACA compensable vs. non-compensable time on the report. Does not affect pay. Graduate Research Assistants
