Time Tracking Conversion - Skyward for Employees
Presenter Ashley Jaime, Director of Payroll, and Claudia Garza, Coordinator of Payroll, discuss the implementation of the Skyward time tracking system for employees. They provide insights on the benefits, features, and processes involved in utilizing Skyward for efficient time tracking and management within the organization.
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Presentation Transcript
TIME TRACKING CONVERSION SKYWARD FOR EMPLOYEES Presenter: Ashley Jaime Director of Payroll Claudia Garza Coordinator of Payroll 2
AGENDA Introduction Implementation date Important changes Employee steps for time tracking Step 1: how to clock in/out Step 2: how to review your time Step 3: how to submit your timesheet Reminders Do s and Don ts Time Clock Manager Procedures Contact information 3
INTRODUCTION McAllen ISD will be moving from Time Clock Plus to Time Tracking What does this mean? New timeclocks have already been installed at all campuses and most department sites The iPad s will no longer be used and will be removed by the Technology Department after the transition is complete All employees that used Time Clock Plus will now use Time Tracking 4
IMPLEMENTATION DATE February 26, 2022 All employees will begin to use the new time tracking system on this date 30 5 25 10 20 15 5
IMPORTANT CHANGES The 7-minute rounding rule will only be applied at the end of the work week and will round to the nearest quarter hour It will no longer apply to every clock in/out Example 1: If you clock in at 8:07 am it will not round to 8:00 am Example 2: At the end of the work week you have 39:53 hours, that will round up to 40:00 hours Employee will be responsible for submitting their timesheet at the end of the work week (Friday) This can be done through the timeclock or computer Do NOT submit your timesheet everyday Only submit one time at the end of the workweek 6
EMPLOYEE STEPS FOR TIME TRACKING Submit your timesheet at the end of the work week Step 1 Step 2 Step 3 Clock in/out daily Review your time 7
STEP 1: HOW TO CLOCK IN /OUT There are three ways to clock in/out: With badge (timeclock) or with employee id (timeclock) or on the computer Procedures for clocking in/out on computer Procedures for clocking in/out with badge Procedures for clocking in/out with employee id Click on the links to view detailed instructions 8
STEP 2: HOW TO REVIEW YOUR TIME Employees can view their hours worked from any timeclock or computer How to review your time on the timeclock How to review your time on the computer 9
STEP 3: HOW TO SUBMIT YOUR TIMESHEET Employees can submit their timesheet from any timeclock or computer How to submit your timesheet on the timeclock How to submit your timesheet on the computer 10
REMINDERS Time Tracking in Skyward will be the official timekeeping software for all non-exempt employees All employees must: Clock in at the start of the shift Clock in/out during lunch Clock out at the end of the shift Unauthorized overtime is prohibited Part time employees must not exceed 19 hours per week 11
DOS AND DON'TS Make sure to always clock in and out Make sure to not exceed your scheduled hours per week Always submit your timesheet at the end of the work week Try to make it a priority to be on time at work every day Immediately inform your time tracking manager of any issues with the timeclock Do not share your employee ID number or badge with anyone Do not clock in/out for another employee Do not attempt to tamper with the timekeeping hardware or software Never take work home/work after hours Any time spent working while not clocked in is strictly prohibited Examples include: checking/reading/reviewing work- related emails after hours/on weekends 12
TIME CLOCK MANAGER PROCEDURES Time Clock Managers are appointed by the Time Clock Supervisors as those responsible for monitoring and editing the time clock records for a worksite. This includes: Collecting, verifying and maintaining the time clock edit forms Editing employee s time as needed to correct missed punches and incorrect swipes Submitting timesheets for approval to the time clock supervisor Submit staff timesheets to timeclock supervisor Submit staff timesheets to timeclock supervisor Submit staff timesheets to timeclock supervisor Step 1 Step 2 Step 3 Make edits / corrections Make edits / corrections Monitor staff hours Monitor staff hours Submit staff timesheets to timeclock supervisor Make edits / corrections Monitor staff hours Submit staff timesheets to timeclock supervisor Make edits / corrections Submit staff timesheets to timeclock supervisor Submit staff timesheets to timeclock supervisor Click on the links to view detailed instructions 13
CONTACT INFORMATION Ashley Jaime Claudia Garza (956) 632-8849 (956) 618-7345 Director of Payroll Coordinator of Payroll Theresa Caceres Elizabeth Becerra Nancy Nieto Margot Ochoa Anita Solis Belinda Solis (956) 618-6044 (956) 632-8849 (956) 632-8448 (956) 618-6041 (956) 618-6043 (956) 618-6040 Payroll Specialist Payroll Specialist Payroll Clerk Payroll Clerk Payroll Clerk Payroll Clerk 14
