Tips for Remote and In-Person Participation in RAN4 Meeting

Guidelines and tips for RAN4 #109 BDaT

Access to the inbox For F2F delegates that will be present in Chicago USA, please connect to 10.10.10.10 through the 3GPP WiFi network next week. For remote delegates (not present in Chicago, USA) and/or F2F delegates (not present in the meeting rooms, who wish to get access from their guest room for instance) please use the following credentials for the set-up of your ftp client (next week). Protocol: FTPs Host name: chicagohilton2023.3gpp.org Username: 3gppmeeting Password: RemoteAccess2Docs This is only for remote delegates (next week). This is not for local delegates who have to access directly local server (10.10.10.10) (next week).

Tohru/GTW/Teams GTW https://www.3gpp.org/ftp/tsg_ran/WG4_Radio/TSGR4_109/Inbox/Meeting_Arrangement/RAN4%2310 9_GTW-sessions_BSRF.docx Tohru hand raising utility to be used for GTW https://tohru.3gpp.org/ o Meeting name is RAN4_BSRF Microsoft Teams will be used in ad-hoc rooms Teams hand raising feature will be used (not Tohru) Ad hoc room#1 - Salon C7/8 https://teams.microsoft.com/l/meetup- join/19%3ameeting_MGM4MWQ4YTYtMGY0MC00MzA5LTljM2ItOTVhZTg3Y2RkNTBl%40thread.v2/0?context=%7b%22Tid%22%3a%22e 6746ab5-ebdc-4e9d-821b-a71bdaf63d9b%22%2c%22Oid%22%3a%2264cdee03-40e1-4012-9c64-ae629e78ace6%22%7d Ad hoc room#2 - 4F https://teams.microsoft.com/l/meetup- join/19%3ameeting_YjRmNmU4NTItMmI3Yy00MWNjLWIwMGMtZGIzZDY1YTdjYTE4%40thread.v2/0?context=%7b%22Tid%22%3a%22e 6746ab5-ebdc-4e9d-821b-a71bdaf63d9b%22%2c%22Oid%22%3a%2264cdee03-40e1-4012-9c64-ae629e78ace6%22%7d Microsoft Teams for offline Request the moderator/organizer to set up a Teams meeting

In-person and remote participation Due to visa difficulties, some delegates are not able to travel to the meeting to participate in person. However, they are still willing and eager to contribute to the progress albeit remotely by email/GTW/Teams. Please try to include all participants (in person and remote) in your discussions during the meeting. Include them in email and if you have offline discussions, please set up a Teams meeting so they can also participate. Please be patient with them as they may have technical difficulties (network delays, trouble hearing, etc) and extreme timezone differences. You can also share a drink or slice of famous Chicago deep dish pizza with them virtually Remote participants, please try your best to stay engaged in the meeting so we can make progress despite your absence from the room.

More on remote participation It is especially important for delegates to raise hands and wait to be called before making a comment on the floor. Although you may have a loud, booming voice that fills the room, it is important for you to use the microphones and speak one-at-a-time (no IC ) so the remote participants can hear your comments clearly. In the ad-hoc room #2, you may borrow a USB speakerphone to help with the Teams meeting. Please return it to Gene at the end of the day, or else he will have to pay for it if lost or stolen.

Moderators and acting moderators Thank you very much in advance to the moderators and acting moderators! Moderator will still be responsible for drafting the summary document before the start of the meeting with recommendations Acting moderator will assist during the meeting and will be responsible for organizing offline discussions, coordinating with various companies to resolve differences, request and prepare WF document(s) socialized with the interested parties, and present the summary, recommendations, conclusion of documents during the meeting. Acting moderator will be my point-of- contact during the meeting for status, recommendations, etc. The above is the default, but the responsibility between moderator and acting moderator could vary slightly depending on the thread. Please work together as a team.

Lets have a great meeting!