Tips for Successful Cooperative Agreement Submission
Learn about the key aspects of submitting a successful cooperative agreement proposal, including introductions, budget requirements, cost sharing, and important deadlines. Get insights on how the submission process works and the importance of thorough budget planning. Act now to ensure your proposal is complete and meets the necessary criteria before the submission deadline.
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Presentation Transcript
Budget Basics April 30, 2024, 2:00 pm CT May 1, 2024, 11:00 am CT Year 2 of 2 Cooperative Agreement Submission
What well cover today: 1. Introductions 2. How the SSA Submission Works 3. Budget, Cost Share, and Budget Narrative 4. Resources and who to contact
2. HOW THE SSA SUBMISSION WORKS All individual proposals are part of a larger four-part proposal submission 1) Administration 2) Dissemination 3) Research 4) Training Individual proposals will be here.
2. HOW THE SSA SUBMISSION WORKS (cont.) We work with you to be sure that everything is clear and that the budget is acceptable. We pull everything together and have editors make it uniform.
IMPORTANT! IMPORTANT! IMPORTANT! IMPORTANT!!! Your proposals are due NO LATER THAN Monday, May 20, 2025. After that, there may be back and forth between our office and your team before the proposal is finalized. If you have questions prior to the submission date, please ask for help. We need the May 20th submission to be as complete as possible. You must have your institution approve your submission prior to its submission. TALK TO YOUR GRANT ADMINISTRATOR NOW!! PLEASE DON T WAIT!
3. Budget, Cost Share, and Budget Narrative Take it step-by-step. Section 1 THE FULL BUDGET - Include everything that you re going to need to complete what you re proposing - E.g. summer month, course buyout, etc No salary cap or other restrictions. Please be sure that your expenses meet the demands of the project. SSA does not cut budgets; they only accept or reject. Make sure you show value!
3. Budget, Cost Share, and Budget Narrative Section 2 Cost Share Cost sharing, as a general term, is the portion of total project costs related to sponsored programs that is not provided by the sponsor. As the prime award recipient, and as part of the terms and conditions of these award, UW is required by SSA to provide 5% toward the overall project total. 1.Cost sharing is normally in the form of a direct cost that would otherwise be charged or utilized to support the grant or contract. 2.Cost sharing may also take the form of Facilities & Administrative (F&A) costs. _____________________________________ While not required, providing 5% cost share toward your project is helpful. Can include: PI effort (salary + fringe benefits) A funded grad student
3. Budget, Cost Share, and Budget Narrative Section 3 Budget Narrative - Why is what you are budgeting important to the completion of the project? e.g. If project is heavy on graduate assistant-driven data work, but there is no graduate assistant funding, explain why.
3. Budget, Cost Share, and Budget Narrative Budget Narrative Provide detailed explanation of cost for all budget items. Explanation of costs should show enough detail to determine your budgeted costs are reasonable, necessary, and related to the project you re proposing to do. If you will engage a sub-awardee, that site must include the same level of detail for their budget costs as you include for yours.
RESOURCES Contacts Michael Collins Faculty Director, UW Retirement and Disability Research Center jmcollins@wisc.edu RE: Research methods Hallie Lienhardt Assistant Director, UW Retirement and Disability Research Center Hallie.lienhardt@wisc.edu 608/890-0229 RE: Proposal reviews, SSA collaboration, project requirements Andrea Plassman Research Administrator, UW Retirement and Disability Research Center aplassman@wisc.edu 608/347-2080 RE: Budgets, subawards, consultants, info
RESOURCES Links to the RFP & Budget and Budget Narrative Forms RFP: https://rdrc.wisc.edu/fy-2025-call-for-proposals Budget Form: https://uwmadison.box.com/s/1gx80rr6il0s16sy1 8c4wwfpsrqvuli4 Budget Narrative: https://uwmadison.box.com/s/in9lrzi2q21fcxoo41 7bvw6w4rhrove8
