Towards a New ERP Implementation at UAS - Project Status Update March 7, 2018
"Get the latest update on the ERP project at UAS, from its inception to the vendor selection process and key principles guiding the implementation. Learn about the major implications and changes expected, including the replacement of BASIS and UAConnect systems."
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Towards a New ERP: Status Update March 7, 2018 Chris A. McCoy Associate Vice Chancellor for IT / CIO
Whats an E-R-P? Finance Project Mgmt. HCM & Payroll ERP Student Admin. Procurement
Project Background
Project History Aug 2015 Board of Trustees charged President to proceed Sep 2015 Chancellors initiate Oct 2015 Jan 2016 RFP for Advisory Services ISG selected May 2016 Project officially starts Jun Aug 2016 Requirements gathered across all institutions Oct 2016 Dec 2016 RFP for Software Jan 2017 Finalists selected Oracle, Workday, SAP Feb 2017 Vendor presentations
Project History Mar Aug 2017 BAFO & Negotiations Aug 2017 Intent to Award Workday Sep Oct 2017 Oracle protest Nov Dec 2017 RFP for Implementation Services Nov present (ongoing) Governance, consensus Jan 2018 Board, legislative review Jan 2018 Finalists selected Accenture, Deloitte, Sierra-Cedar Feb 2018 Vendor presentations
Key Principles Same software across all institutions in UAS Single software solution for Fin, HR, Student Single-instance, multi-tenant across UAS Streamlined business processes across UAS Single General Ledger Chart of Accounts across UAS Maintain institutional branding, autonomy
Key Principles, Contd Focus on analytics & decision-making, rather than advanced logging & transaction recording Want modern interface that supports mobile Cloud-based is the target (software-as-a-service) Removes administrative burden for software upgrades, hardware refresh, daily administration Single identity for students & employees IAM Identity and Access Management
Major Implications BASIS and UAConnect will be replaced Business processes will change Will focus on efficiency and best practice Data access will change Required coordination for bolt-ons to ERP Shadow systems likely will not be allowed Direct access to data likely will not be allowed Some bolt-on solutions might change We all get to learn a new system! New software will cause us to think differently
Project Leadership
UA System Board of Trustees President Executive Sponsor Steering Committee High-level stakeholders (14), UAF has 4 Advisory Groups CFOs, CIOs, etc. Project Team Mainly ISG at this point
UA Fayetteville Campus Project Steering Committee Provide alignment between system office & campus Meets quarterly or as needed Provost, VCFA, Dean (Grad School), CIO, AVC-HR, Registrar, Associate Controller, Asst VC-BASIS, ACIO- BASIS, ACIO-UAConnect Campus Project Management Team Lead project execution, including ad-hoc teams Registrar, AVC-HR, ACIO-UAConnect, ACIO-BASIS, AsstVC-BASIS, Associate Controller, IT PM, Faculty Senate Rep, Staff Senate Rep, ASG Rep
Project Timeline
Major Phases of Work Req s Multi- Year Impl. RFP Dev. ERP IAM PM RFP RFP RFP RFP RFP & IAM RFP & IAM Software Software Advisory Advisory Services Services Implementation Implementation Services Services
Rough Timeline FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 Advisory Services Advisory Services RFP Requirements ERP Software Selection ERP Software Selection RFP for Software Committee Evaluation Vendor Presentations BAFO, Legal, Leg. Review Final Selection IAM Selection IAM Selection RFP BAFO, Legal, Review IAM Implementation Implementation Services Implementation Services RFP for Impl. Services Selection, BAFO, Legal, etc. Phase IA Implementation Phase 2A Implementation
Current Status
Current Status Mar 7, 2018 Workday selected as ERP solution Contract not signed Implementation Services RFP Accenture & Deloitte Confidential work by evaluation committee Vendor follow-ups, feedback review, reference checks, BAFO, contract negotiation, etc. Legislative review
Campus Preparation Data & application inventory Examine options for data warehouse Define campus reporting & analytics standards Develop enterprise application development framework Develop data governance (dictionary, policy) Catalog business processes
Campus Engagement Emerging website ERP.UARK.EDU Stakeholder visits Provost Exec, RAP, ASG, Faculty Senate, Staff Senate, department heads, etc. As RFPs come to close, increased communication in NewsWire, emails, website, and other forms Various teams and workgroups will be formed at different levels as the project gains momentum
Dates to Keep in Mind Consider these CIO best guess at this time. Announcement of Implementation partner IAM implementation begins ERP software implementation (HCM & Finance) begins a 2-year journey! Apr May Mar Jul
Q&A Chris McCoy, Associate Vice Chancellor for IT / CIO cam@uark.edu campusit.uark.edu @ChrisAlanMcCoy
