Transitioning a Vision to Reality: The WHELF Shared Library Project
The Wales Higher Education Library Forum (WHELF) drives collaboration among higher education institutions in Wales to enhance library and information services. Their strategic focus spans student experience, research, and global engagement while fostering shared library systems and resources. With a vision for mutual benefit and effective data sharing, WHELF aims to optimize support for member institutions and elevate Welsh Higher Education.
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Transitioning a Vision to Reality: The Wales Higher Education Library Forum (WHELF) Shared Library Project Gareth Owen, Programme Manager, WHELF Mark Hughes, Head of Collections, Swansea University Image from Cornelia Kopp - https://flic.kr/p/7AU4Rp
So, who or what is WHELF anyway? Wales Higher Education Libraries Forum Grouping drawn from all the higher education institutions in Wales Mission: promote library and information services co- operation to encourage the exchange of ideas to provide a forum for mutual support help facilitate new initiatives in library and information service provision Image from WHELF: http://bit.ly/1NZOPAm
The WHELF Strategy Student Experience Research and Enterprise International and Globalised University Workforce Development Marketing and Promotion Shared Library Management System Ken Teegardin https://flic.kr/p/anuxT7
Share an LMS, Share a Smile North America Orbis Cascade Canada Conifer, OCUL Europe BibSys, Libis UK Bloomsbury Group Welsh Public Libraries and many, many more! Image from Doug88888 https://flic.kr/p/ahtfAJ
Its a vision thing A collaborative platform and shared service to provide mutual benefit to the member institutions, their users, and Welsh Higher Education overall An engine to provide further collaboration opportunities and enable member libraries to share data and services more effectively 1UpLego: https://flic.kr/p/eFx2PJ
Scope and Scale 11 Partners 88 Libraries 6 Different LMS 600 Staff 170,000 Customers
Scope and Scale 10,000,000 Bibliographic records
The Next Generation game More than just a marketing label Print and Electronic integration Unified workflows Cloud hosted & dynamically scaleable Collaboration baked in Marsmettn Talahassee https://flic.kr/p/njDevb
Sharing.. Procurement Process The selected platform Implementation Development Expertise & knowledge Development Data, data, data! Image from RyanC https://flic.kr/p/dA7Vg
Whats in for us the users? More seamless experience Wales wide discovery Easy access More & better resources Betsy Weber: https://flic.kr/p/dX3K49
Whats in for us the institutions? Cost Saving -process Cost Saving - ongoing Shared development Shared knowledge Business process refresh Shared data ..and all that opens up! Toban B: https://flic.kr/p/6KqdcF
Managing the transition Making the vision a reality Challenges Stages of the process Managing the process Lessons learned Stephen Shore
Challenges What are the challenges and how would you overcome them? Diverse group of institutions Geographically dispersed Limited tools for engagement Joel Meyerowitz
Agile governance One size doesn t fit all - different approaches for different stages Pre-procurement Procurement Implementation Business not as usual Diane Arbus
Pre-procurement Getting everyone on board Horizon scanning Building the case Political buy-in Developing resources Lee Friedlander
Procurement Evaluating the product EU procurement Evaluation framework Tool-kit for engagement The results Paul Reas
Implementation roadmap Managing a large scale implementation Phased implementation Ex Libris Support Institutional Project teams WHELF support Paul Seawright
Post-implementation Gathering the fruit Enabling benefits Collaboration opportunities Managing the process William Eggleston
Lessons learned Time to reflect on the process Valuable lessons Could have done some things better Did a lot right Maurice Broomfield
Questions Please feel free to ask any questions Go raibh maith agaibh Diolch yn fawr Thank you Martin Parr
