Treasury Budget Guidelines Workshop Infrastructure Planning
Providing guidelines for infrastructure planning and reporting, sharing the schedule for 2019/20 MTEF, evaluating previous year's performance, and outlining the process for capital expenditure estimates and reporting requirements.
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Presentation Transcript
Provincial Treasury Budget Guidelines Workshop 07 June 2018 Infrastructure 1
Content of the Presentation Purpose Infrastructure Planning The ECE Reporting Performance Infrastructure Performance Incentive Grant Planning schedule 2
The Purpose To provide guidelines to the departments on what is expected in terms of infrastructure planning and reporting. To share the planning schedule for 2019/20 MTEF. 3
Infrastructure Planning Evaluation of previous year (May) Prepare & Submit the U- AMP Inline with strategic objectives & PGDS/P 3yrs/ MTEF Plan(IPMP) August A detailed programme implementation plan Project List (Table B5) IRM (Report) BAS Performance evaluation of 2018-19 Achievements Prepare & Submit the IPMP with a procurement strategy A 10 yr Infrastructure Plan (June) year Plan IPIP (March) 4
Infrastructure Plans cont Infrastructure Programme Implementation Plan (IPIP) and Project List (Table B5): The IPIP; aligned to IPMP, is an implementation plan for the ensuing year. To be finalised between the Sector Department and Implementing Agent before beginning of the FY. Departments without IAs also develops an Implementation Plan. Projects from the IPIP need to be captured/activated on IRM. 5
Estimates of Capital Expenditure NT requires all Infrastructure projects to tabled and published on the Estimates of Capital Expenditure (ECE) during the tabling of the provincial budget. PT published the 2nd ECE this financial year (2018/19) based on inputs from the Departments. If there is a need to do adjustments on the tabled projects list, the Department needs to follow the adjustment process. The tabled ECE ( table B5) forms part of the documentation that respective Portfolio Committees use in their oversight over departments expenditure and service delivery. 19/20 ECE will be finalised by 15 February 2018. 6
Reporting All departments are required to capture the tabled project list on the IRM beginning of each financial year for in-year reporting & monitoring. The capturing of projects on the IRM has to take place during the first two months of the FY. After the date announced by NT the IRM gets blocked for capturing new projects. IRM must be updated every month and a final report is due to Treasury on the 22nd of every month. Signed IRM report is due to PT on the 29th of each month email or upload on the system 7
Performance IRM Annual closeout report due by the 31st of May yearly. End of the Year Evaluation: The main purpose of the evaluation is to measure progress of the infrastructure programme against the objectives and outcomes set, focusing specifically on the 2018/19 financial year. Departments must use the prescribed End of Year Evaluation template to complete the information required. The Departments that have a portion of Infrastructure Conditional grant Funds allocated for HR are required to submit HR Capacity Reports on Quarterly basis. 8
Infrastructure Performance Incentive Grant Weighting for the 2018/19 assessment process Focus Area Documents / Reports Weight End of the year evaluation report 20% Performance Human Resource Capacitation 10% Infrastructure Reporting Model 35% User-Asset Management Plans 15% Infrastructure Programme Management Plan & Construction Procurement Strategy Planning 20% TOTAL WEIGHT 100% 9
Planning Schedule Document(s) Date(s) 15th May 2018 21st 25th May 2018 Activity Department submits the EOY Report to PT PT facilitates feedback to Departments on EOY Evaluation reports EOYEvaluation Report signed bySector Department HOD and final submission to PT Department submits the IRM. The department creates a report on the 15th. Submit IRM report electronically on the 22nd. The signed off IRM report submitted to PT by the 29th of each month (email or upload). Department submits a 10 year 2018/19 U-AMPs to PT PT facilitates feedback to Departments (first U-AMP assessments). 2018/19 UAMP signed by Sector Department HOD & final submission to PT End of Year Evaluation (EOY) Report 29th May 2018 Infrastructure Model (IRM) Reporting 22nd of each Month 15-Jun-18 18 - 22 June 2018 28-Jun-18 User Asset Management Plans (U-AMP) Infrastructure Programme Management Plans (IPMP), Construction Procurement Strategy (CPS ) Department submits an draft IPMP with CPS including project list indicating all projects to be implemented in the 2018/19 MTEF to PT. 14-Aug-18 20 - 24 August 2018 PT facilitates IPMP feedback to Departments (first IPMP assessments). Department submits IPMP with CPS including project list indicating all projects to be implemented during MTEF signed by HOD. 29-Aug-18 10
The End Thank you 11
