Troubleshooting Time Card Mistakes

Learn where to look for time card mistakes and how to address common issues like missing swipes, special codes, and auto-generated swipes. Explore Labor Views, warnings on staff schedules, and critical alerts to ensure accurate pay calculations. Stay informed with detailed images and step-by-step instructions to efficiently manage time card discrepancies.

• Time card
• Mistakes
• Troubleshooting
• Labor Views
• Special codes

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Uploaded on Mar 06, 2025 | 0 Views

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Presentation Transcript

1. Time Card Mistakes Where to look Where to look: Home Screen for TA Editors and Approvers When logging in check Labor View to see Critical Warnings Warnings

2. Time Card Mistakes Labor Views 1 3 2 1. All Current 2. Monthly 3. Biweekly 4. Traveler/Int. 5. Future End here Not approved Approved Start here PTO Swipes Affects pay May affect pay Information Requests (approvers only)

3. Time Card Mistakes Where to look Where to look: Schedule next to each staff name you should see a warnings col. If warning check to make sure it may not be an issue.

4. Time Card - Mishaps Missing swipes lead to incorrect in/out swipes and may/may not affect pay Check requests first and approve before looking for errors

5. Time Card Special Codes What wrong with this time card? Staff put special code on out clocking only Autogenerated an out for regular shift and made clock out a clock in for special code SR Wrong special code will be billed for time Wrong time will be billed for next day and all future dates after Late/Tardy or is scheduled time not updated?

6. Time Card Auto Generated Swipe Float/Dept change for shift An auto generated swipe will occur when badging into another department and will default to home labor distribution, which will auto generate a swipe out of other dept clocked in and generate a clocking for home labor distribution, which will charge the wrong department. Sched: 2424 Clock In Dept: 2424 Float to: 2445 Clock Out Dept: None - mistype special code/hit enter too quickly/card not working Defaults to home labor distribution Charged to home if not caught

7. Time Card Auto Generated Swipe Autogenerated (^) swipe due to Float/Dept change for shift An auto generated swipe will occur when badging into another department and will default to home labor distribution, which will auto generate a swipe out of other dept clocked in and generate a clocking for the dept entered at badge reader Clocked in 2427 at 11:35AM, then went to 2547 and clocked in at 12:57PM