TWENTE Graduate School: PhD Intake & Education Overview

TWENTE GRADUATE SCHOOL PhD intake 2025 Dr. Lorena Montoya TGS Doctoral education manager

Content What are TGS and CvP Documents PhD timeline T&SP How to find courses HORA FINITA Who-is-who in the TGS office

Organization Doctorate Board makes decision on rules, regulations and deployment of software (College van Promoties) Rector Deans of the 5 faculties TGS Dean advises the Doctorate Board Twente Graduate School and the Faculties execute for the DB TGS gets involved after the candidate is appointed and officially registered in AFAS Audit office carries out checks

TGS Website information on the 30 ECs and maximum amount to be claimed 5 20/08/2025

Timeline PhD Timeline 6 20/08/2025

PhD Charter: Qualifier A meeting during which the doctoral candidate is assessed, and it is decided whether: The research proposal is of a sufficient level and It is likely that the prospective doctoral candidate will complete his doctoral project within the remaining period. After a sucessful qualifier, you are asked to submit an appointment supervisor form. 7 20/08/2025

PhD Charter: Annual interview The candidate writes a progress report of max. 2 pages with the results and (adjusted) planning as input for the annual assessments as part of the T&SP. The thesis supervisor records the assessment results in the doctoral monitoring system. This meeting is more broad. 8 20/08/2025

Workflow diagrams (who does what); download them here. 9 20/08/2025

Training & Supervision Plan (T&SP) Drafted together with promotor 3 months max. Will be checked by TGS education manager Written in tablets of stone? Contents: The daily supervision: who & how What is the research plan? What is the educational plan? What extra knowledge/skills are needed to carry out the work? How will these be acquired? Via courses or hand-on training? Skill development should take consider future career, not just PhD 10 20/08/2025

TGS Certificate Lists the 30ECs in courses and hands-on activities 30 ECs: 15 generic (+-5) + 15 discipline (+-5) 1 EC = 28 hours PhD level courses (MSc can be taken) No defence date until all the 30EC completion evidence is in Hora Finita and is checked by TGS and you have a manuscript in reasonable shape (your supervisor s call) Best not to plan courses during the last 6 months 11

Generic courses 12 20/08/2025

Basic PhD Skills Block All 1styear candidates are expected to do this: TGS Introductory workshop includes academic integrity Academic Publishing bootcamp Academic Presentations bootcamp Data Management bootcamp (1 year deadline) Scientific Information bootcamp Basic research skills to perform well; exemptions possible (check the Doctoral Education Guidelines) Options A and B A: course led by expert trainers B: self study with practice and assessment by (co)promotors No Option B for Data Management. Full course to be followed No enrolling in A and then moving to B. Stick to your choice! 20/08/2025 13

Mandatory course options Example: For details, check this TGS page. 14 20/08/2025

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Registration for Option A mandatory courses and other generic courses via the Coursefinder: https://www.utwente.nl/en/ ctd/courses/ 16 20/08/2025

TGS is responsible for the quality assurance of the mandatory ones and of several other generic courses, not of everything listed in the Coursefinder. Can I take generic courses which are for staff in general? Sure, but check if level and focus is suitable 17 20/08/2025

What else to do or follow? Consider: Communication to academics but also to non-academics What do you want to do after the PhD? Academia Industry Government Own company Just being great at doing science might not be enough Getting funds Forming a relevant network Being an engaging presenter 18 20/08/2025

Advanced PhD skills For 2/3/4 year candidates: Research methodology & Programming (e.g. Qualitative data analysis with AtlasTi, Visualization with R) Research Support (e.g. Science Writing 2EC) Language Courses (max. 5 EC) Personal Development (e.g. Build your Intercultural Muscle 1EC) Teaching Courses (e.g. Taste of teaching 2EC) Career & Employability 19 20/08/2025

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@ 4TU universities Generic and discipline courses for PhDs free of charge at Delft University of Technology (TUDelft) Wageningen University (WUR) Eindhoven University of Technology (TU/e) Agreement does not cover MSc courses Need to email them and ask for an up-to-date list The TGS website has the contact details here 21 20/08/2025

Discipline-related courses 22 20/08/2025

NATIONAL RESEARCH SCHOOLS Check for PhD courses at the research schools! Ask your promotor which research schools are relevant for you. 23 20/08/2025

MASTER COURSES 1 standard master course for broadening purposes (5 EC) Plus as many as needed (as long as the assignment is more complex). 1. Ask the lecturer if you can follow the course. 2. Ask the lecturer if they will give you a more complex final assignment and, 3. After successful completion, the lecturer has to confirm (email is OK) that the course was passed and that the final assignment was more complex. 24 20/08/2025

Searched everywhere for PhD level courses but didnt find what you needed? Ok, now check for MSc courses 5 Osiris course catalog: https://www.utwente.nl/coursecatalogue 25 20/08/2025

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Course start: 28 20/08/2025

Online e.g. Coursera, EDx or FutureLearn Advanced or specialization courses only! 29 20/08/2025

Hands-on activity options ECs can also be earned via hands-on training: Teaching/supervision Taste of Teaching course at UT: 2EC + 8EC max for teaching/supervision execution Presenting at conferences/seminars and organizing research events (5 EC max) Attending group research colloquia (5 EC max) Reviewing articles for peer-refereed journals (5 EC max) 30 20/08/2025

Exemptions Exemption requests to be submitted by supervisor: Solid academic publishing, presentations and teaching record? Example possible for: Acad. Publishing, Acad. Presentations & Scientific Information Taste of Teaching bootcamp Academic integrity & Data management bootcamps: must be done at UT. Don t ask for exemptions; maybe last time you can take high quality free courses. 31 20/08/2025

HORA FINITA system Why do we need it? Where you are on the timeline & produce reports Where you upload your T&SP and have it checked Upload evidence of activity completion TGS Certificate Hora Finita in use as of 1stof April 2019 https://horafinita.utwente.nl 32 20/08/2025

Hora Finita Access and Dashboard 33 20/08/2025

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T&SP Submission 40 20/08/2025

T&SP element details and upload of evidence (do it after completing every activity) 41 20/08/2025

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Individual T&SP element info Don t put names of persons!!! 43 20/08/2025

* * * * * * * * * PhD support office * Hora Finita troubleshooting * * PhD Defences * Doctoral education

APPENDICES

Typical Health-sciences PhD doctoral education list (30 EC) Bottom line: 30 EC total, of which: 15 5 EC in Discipline subjects 15 5 EC in Generic subjects Proposal (developed with J. Hofmeijer & M. van Putten): 20 EC in Discipline subjects: Standard specialist medical in-training education (10 EC) Daily supervision of co-assistants and MSc students (5 EC) Conference participation incl. presentations (2-3 in total; approx. 5 EC) 10 EC in Generic subjects: TGS Intro workshop incl. on-line & come-back session Academic Integrity (1,5 EC) Other mandatory first year PhD courses (5 EC) Taste of teaching (2 EC) Other courses from the PhD course offer (3 EC) 46

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