UC Davis Instructional Planning and Administration Initiative Details
"Learn about the history, mission, and development of the UC Davis Instructional Planning and Administration (IPA) project, including its scope and key objectives. Discover how AADI is revolutionizing administrative application development on campus."
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INSTRUCTIONAL PLANNING AND ADMINISTRATION (IPA) UCDAVISTOWN HALL FORUM MARCH 17, 2017 IPA.UCDAVIS.EDU
AN AADI PROJECT AADI.UCDAVIS.EDU AADI: Administrative Application Development Initiative Mission: Recognizing our shared needs for business applications, AADI brings together business and technology partners from across campus to deliver applications to the UC Davis campus community. Vision: If you are building a tool for your department, you might as well build it/scale it for the entire campus if there s a need. Tools are voluntary to use and at no cost to the departments using the tools. Other AADI projects: OPP and ACE
HISTORY OF IPA Instructional Planning was highlighted as a campus need amongst unit managers within ADMAN. A steering committee was charged with the IPA project in October 2013. We attempted to get broad representation across campus and enlisted the help of Lynn Rabena in the Registrar s Office. We also tapped the services of the Organizational Excellence group to help facilitate the research and development process. Much of 2014 and 2015 was spent brainstorming about how departments handle the process of Instructional Planning.
HISTORY OF IPA, CONT. The Committee Chair is Meshell Louderman, CAO for Computer Science The Project Manager and Technical Lead is Jeremy Phillips, IT Director for DSS The program development has been led by Christopher Thielen also in DSS. In Fall 2016 the tool was available for pilot testing by a select group of units to develop their 2017-18 Instructional Plans.
PROJECT SCOPE Early in the brainstorming sessions, we discussed and developed the scope of the initial build of this system. It was clear there was a definite need for automation and that the process for course planning was complex and handled differently from unit to unit. Over time, we hope to add modules and we will continue to fine tune the system as more departments come on board.
PROJECT SCOPE, CONT. Course Offerings List of courses to be offered and the enrollment max for each course for a given year Teaching Call Process of soliciting teaching preferences from instructors Collecting sabbatical, buyout, LOA plans/requests Capturing un/availabilty of instructors for course scheduling Teaching Assignments Process of matching faculty preferences to planned course offerings Course Scheduling Process of scheduling (days/times) courses for a particular quarter
WHAT CAN THE SYSTEM DO? The system provides historical enrollment data Information is uploaded from Banner into IPA There are various reports built into the system Summary of Courses Offered Summary of Teaching Assignments Schedule Summary Summary of Teaching Call responses Registrar Reconciliation Report
WHERE ARE WE NOW In production and available for use by all units: -- Course Offerings -- Teaching Call for instructor preferences -- Teaching Assignments -- Course Scheduling
WHERE ARE WE GOING Modules in development: -- TA Call for assignment preferences -- Budgeting Tool -- Push data to Banner -- Communications tool help capture discussions with the Registrar s Office and Instructors
DEMO Christopher Thielen will provide a brief demo of the system. There will be an opportunity for questions after the demo. https://ipa.ucdavis.edu Email ipahelp@ucdavis.edu if you are interested in piloting the tool.
