Understand Importance of Documenting VAC Services and Data Quality Assurance
Learn about documenting VAC services, tools for data collection, data quality assurance methods, and storage practices for safeguarding sensitive information in health facilities. Discover the significance of maintaining accurate and confidential data related to violence against children.
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Presentation Transcript
SLIDE 2 LEARNING OUTCOMES At the end of this module, you should understand the following: The importance of documenting VAC services that have been provided; Types of tools used at health facilities to collect data from children who are at risk of or have experienced violence; Data quality assurance methods
SLIDE 3 DOCUMENTATION FOR VAC SERVICES Provides estimate trends of the incidence and prevalence of VAC Guides provision of appropriate follow-up care. Importance of Documentation NB: Information collected from the child at every service delivery point must be treated with uttermost confidentiality and privacy. Aids the court in decision making.
SLIDE 4 DATA COLLECTION TOOLS FOR VAC SERVICES Referral documents, e.g. client-held records, can be given to an older child or a trusted caregiver. Referral documents provide information to the service providers, e.g. social workers, regarding survivor follow-up and care. Any referral made should be followed up and referrals coordinated with other service providers to ensure that the child receives essential services beyond the health facility.
SLIDE 5 DATA QUALITY ASSURANCE DQA (1) Information collected from the child during the consultation process should be accurate and complete in order for it to be useful for decision making. The processes is undertaken routinely by assigned personnel to ensure that the data is regularly audited and cleaned
SLIDE 6 DATA QUALITY ASSURANCE DQA (2) 1. Monthly data reviews of client documentation forms and the VAC register to ensure completeness and accuracy. The corrective measures include data verification from source documents and data reconstruction where possible. Continuous training of health care providers on importance of collecting quality data, maintaining confidentiality of data and protecting private and personal information. Quality considerations in data management include completeness, correctness, timeliness, security and typing error. 2. 3. 4.
SLIDE 7 STORAGE OF DATA Treat information collected with uttermost confidentiality and privacy. Reassure the child and/or caregiver that the information will be kept safely Ensure the child s confidential and legal information is securely stored. Store files in a dry and safe place under lock and key.
SLIDE 15 SUMMARY Proper documentation is important for decision making. Treat all VAC documents with outmost Privacy and confidentiality.
