Understanding Voter Registration and Elections Process

VOTER REGISTRATION AND THE ELECTIONS PROCESS Voter Board Member Candidate Voter Registration Poll Worker Elected Official Petition Signer

QUALIFICATIONS US Citizen US Citizen At least 18 by date of General Election At least 18 by date of General Election Resident Resident Not Not currently currently serving a felon sentence serving a felon sentence

HOW TO REGISTER? Complete a voter registration form.

HOW TO REGISTER? Complete a voter registration form . . . COMPLETELY!

WHEN TO REGISTER? Register no later than 25 days before the day of the election.

WHAT CAN GO WRONG? Not qualified Application could be incomplete Fail initial mail verification Inactivity Fail subsequent verification

Signature Signature Checkboxes Checkboxes* * Valid Address Valid Address Full Name Full Name Date Date of Birth of Birth

QUALIFIED REGISTERED COMPLETE FORM SUCCESSFUL REGISTRATION SUCCESSFUL REGISTRATION

WHAT MAKES THE MAGIC HAPPEN? SEIMS SEIMS STATE ELECTIONS INFORMATION MANAGEMENT SYSTEM STATE ELECTIONS INFORMATION MANAGEMENT SYSTEM

SEIMS IS OUR STATEWIDE VOTER REGISTRATION DATABASE SYSTEM BALLOT STYLES PETITION CHECKING PROVISIONAL MODULE ELECTION SETUP VOTERSCAN VOTERVIEW REGISTERED VOTERS ABSENTEE DATA ENTRY ELECTION EVENT MANAGEMENT MANAGE PETITION ENSURES VOTERS ARE ASSIGNED THE CORRECT BALLOT PROVISIONALS MANAGEMENT POLL WORKERS

SEIMS = VOTER REGISTRATION DATABASE REGISTERED ACTIVE VOTERS (A) (A) INACTIVE VOTERS (I) (I) TEMPORARY VOTERS (T) (T) NOT REGISTERED REMOVED (R) (R) DENIED (D) (D) IN REVIEW OR INCOMPLETE VOTER SCAN

VOTER REGISTRATION PROCESSES MAIL INCOMPLETE PROCESS LIST VERIFICATION MAINTENANCE

VOTER REGISTRATION DEADLINE REGULAR MILITARY/OVERSEAS SAME DAY 25 Days Before Election Day 5:00 PM Day Before Election Day Early Voting Only

MAIL VERIFICATION (NEW VOTERS) VERIFICATION VOTER CARD 1st Verification Mailing 2nd Verification Mailing Verified Verified Denied

MAIL VERIFICATION (EXISTING VOTERS) VERIFICATION VOTER CARD 1st Verification Mailing Confirmation Mailing Verified Confirmed within 30 Days Inactive

INCOMPLETE PROCESS Incomplete Missing Signature Incomplete Checkboxes unchecked Incomplete Missing or Incomplete Address Incomplete Missing Name Incomplete Missing Date of Birth

VOTER SCAN - INCOMPLETE PROCESS Missing a Missing a required required element? element? Incomplete Notice (mailed immediately) Incomplete Queue 2nd Complete Notice (45 days from General) Moved after General Election Archive Queue No further action required

MILITARY AND OVERSEAS CITIZENS WHEN? WHEN? Can register up to 5:00 pm on the day before an Can register up to 5:00 pm on the day before an election. election. Can register using a regular voter registration form, Can register using a regular voter registration form, Federal Postcard Application (FPCA) or a Federal Write Federal Postcard Application (FPCA) or a Federal Write- - in Absentee Ballot (FWAB). in Absentee Ballot (FWAB). HOW? HOW? HOW HOW LONG? LONG? If not currently an existing registered voter, and uses an If not currently an existing registered voter, and uses an FPCA or FWAB to register, then registration lasts only FPCA or FWAB to register, then registration lasts only during the calendar year in which the person submitted during the calendar year in which the person submitted the form. These are the TEMPORARY voters. the form. These are the TEMPORARY voters. WHAT? WHAT? Military and Overseas voters are entitled to a full ballot. Military and Overseas voters are entitled to a full ballot.

SAME DAY REGISTRATION WHEN? Early Voting (One-stop Period) WHERE? One-stop Sites HOW? Requires Proof of Residence SPECIAL PROCEDURES Must process within 2 business days If verification process is not completed prior to canvass, but SDR fails mail verification, then send confirmation card REPEALED EFFECTIVE 2014 REPEALED EFFECTIVE 2014

NVRA National Voter Registration Act National Voter Registration Act Federal Law (1993, implemented in NC in 1995) Motor Voter Motor Voter Voter Registration at DMV NVRA Agencies - Public assistance, Disability Services, ESC Access Access By-mail voter registration form Public distribution List Maintenance List Maintenance How can voters be removed?

HAVA Help America Vote Act Help America Vote Act Federal Law (2002, implemented in NC in 2004-05) VOTING VOTING Uniform voting equipment Mandated provisional voting ID Validation ID Validation Validate driver license or SSN for VR applicants First-time voters must show ID (photo OR non-photo)

LIST MAINTENANCE Daily Moves within State Daily Cancellations Monthly Deaths Monthly, Periodically Felony Convictions Odd-numbered years Biennial List Maintenance Daily, periodically, as needed General List Maintenance Twice a year (Jan & July) NCOA

MOVES WITHIN THE STATE How do we know? Voter registration forms Statewide duplicate checks NCOA Confirmation cards Voters

MOVES TO OTHER STATES How do we know? Cancellation Notices from Other States NCOA Confirmation cards Voters

NOTIFICATION OF DEATH How do we know? Monthly DHHS Report provided to counties by SBOE Near Relatives Register of Deeds NCOA

NOTIFICATION OF FELONY CONVICTION How do we know? Monthly DOC Report provided to counties by SBOE Quarterly Reports provided to SBOE from US Attorney offices throughout country that is then shared to counties.

DUPLICATE REGISTRATIONS How do we know? Potential duplicates report provided monthly to counties by SBOE Interstate data sharing agreements (NEW)

NO LONGER QUALIFIED (DEATH, MOVES, ETC.) How do we know? No No- -contact contact mailings every two years after a General Election. NCOA NCOA mailings semi-annually in January and July

DATA ACCURACY AND QUALIFICATION CHECKS How do we know? Date of Birth ID Validation Legal Presence DMV Address clarification Address accuracy NCOA Address accuracy e9-1-1/GIS

OTHER VOTER REGISTRATION TOPICS Voting Issues Residency Defined Challenges NVRA UOCAVA One-stop Registration Agency Types Homeless Election Day Military College Students Preference Form Overseas Citizens Provisionals One-stop Temporary Moves Before Election Day Monthly Reporting Transfers FVAP Dual Process Residence