Understanding Your Role as a Course Rep in Academic Representation
Learn about the responsibilities and opportunities as a Course Rep, including gathering feedback, participating in SSLC meetings, and contributing to student representation for course improvements. Discover how to effectively communicate feedback and escalate issues for positive change.
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Presentation Transcript
This session will cover - Your role - SSLC meetings - Chair and Secretary opportunities
Your Role The role of a course rep requires around 7-9 hours per term. Their role description is as follows: 1.Course Reps shall be the main form (but not the only form) of representation for students on their course 2.Course Reps shall meet and communicate regularly with their cohorts to gather feedback, discuss issues, and generate the co-creation of education 3.Course Reps shall escalate feedback and ideas to SSLC meetings where they shall be discussed and acted upon 4.Course Reps shall close the feedback loop and communicate with their cohorts about changes and developments that have occurred 5.Encourage student participation in the academic representation system and other mechanisms to present feedback (e.g. module evaluation, surveys) 6.Escalate non-course related feedback and feedback that is not acted upon at course level through higher levels of the Academic Representation Structure
How to gather feedback Gathering feedback will allow you to collate the experiences of your cohort and present these issues in you SSLC meetings and work with Academic staff to co-create the curriculum and change aspects of your course and student experience for the better. How you and the other Reps in your SSLC choose to do this is up to you. Methods could include but are not limited to. 1. Department wide emails 2. Questions in Course group chats 3. Surveys sent via email, linked in lecture slides, on social media 4. Coffee Mornings 5. Department notice boards The critical thing is not how you collect feedback but how you escalate, share it and act on it.
Where does your feedback go The main place to raise your feedback is in your SSLC meetings. These meetings are led by students but have Academic Staff as well as other departmental stakeholders in attendance. A large majority of the issues will be escalated and sorted in these spaces especially course or Departmental concerns. However what happens to other issues that may be Faculty, or University wide.
Attending an SSLC meeting A core function of your role as a Course Rep will be to attend you SSLC meeting (Student Staff Liaison Committee) There are additional roles that you can take on in this space (Chair somebody who runs the meeting) and Secretary (somebody who minutes the actions of the meeting). These are usually voted on at the first meeting of the year but some SSLC s will have already elected their Chair's and Secretary s already for the academic year from Reps elected in the Summer. This is the primary space for you to raise feedback and discuss departmental issues.
Escalating Feedback Issues that may be Faculty and/ or University wide, as well as issues that cannot be sorted within your department should be escalated. You can escalate these issues via: Your SSLC Chair who will be elected in your first meeting or already in position Faculty Reps - find on our website Directly to the SU Education Officer Postgraduate Officer Student Voice Team via email or Instagram Drop in sessions
Close the feedback loop and shout about the positives too When an issue is resolved ensure that you communicate this back out to your peers. You could do this through Social media (department or SU led) Lecture shout-out Whatever you do let us at the Students Union know you ll be able to find our contact details on the Academic Rep Hub on the SU website. Finally, don t only take issues to the SSLC also bring positive feedback that has worked well so your department can do more of it.
Drop-ins and Welcome Event Please be aware that we will have regular drop-in sessions that you can attend as a Course Rep these dates can be found on the Key dates section on the Resource Hub. This is the perfect opportunity to raise issues to the Union and get further support/information about what is going on in the Union. Finally, a place holder for our Academic Rep Welcome Conference on Saturday the 26th of October between 9 AM- 1PM.
Stay in contact First port of call: please ensure you have registered yourself as a Rep via the Academic Resource Hub and have familiarized yourself with that part of the SU website. If you have any issues please reach out to studentvoice@warwicksu.com
