University of Alberta Recruitment Process and HR Policies
Explore the recruitment process at the University of Alberta, including legislation, policies, collective agreements, and HR services. Learn about position evaluation, external advertising, employment equity, and more on Research Administration Day.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author. If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 RAD 202 Introduction to the Recruitment Process Maryam Bagheritari, Human Resource Consultant Regine Moore, Recruitment & Recall Coordinator Human Resource Services University of Alberta 1 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Top 10 List Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 1. How do I start? 2. Legislation, Policies and Procedures 3. Collective and Staff Agreements 4. Posting process for Academics 5. Posting process for Support Staff 6. Duty to accommodate and recall 7. Interviewing and selection 8. References 9. Making the offer 10.Probation 2 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Recruitment at the University of Alberta Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Know your HR contact in your home department Central Human Resource Services is accountable for: Position evaluation Posting review process External advertising coordination Recall and duty to accommodate checks Employment Equity and Diversity Programming Student Employment Program administration Providing recruitment tools and checklists Providing advice and guidance 3 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Legislation, Policies and Procedures Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Federal and Provincial Legislation Alberta Human Rights Act; the Alberta Employment Standards Code; Freedom of Information and Protection of Privacy (FOIPP) UofA Policies - UAPPOL Discrimination, Harassment and Duty to Accommodate Policy Employment Relationship Policy Support Staff Posting and Advertising Procedure Academic Staff Posting and Advertising Procedure 4 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Collective and Staff Agreements Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 AASUA Staff Agreements Seven (7) groups of academic staff NASA Collective Agreements Support staff Operating funded Trust funded ESL instructors 5 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Position Evaluation Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Academic positions require a position description (APO, TAP, TRAS) Support staff positions require a Job Fact Sheet (positions greater than 12 months in duration) Review existing and make necessary change; submit for evaluation Write new description and submit for evaluation 6 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Posting Process Overview Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Faculties and Departments initiate their own posting into the Recruitment and Advertising Database, also known as RAD Once the departments have completed their posting, HRS Recruitment Services is notified via the RAD system HRS Recruitment Services reviews the posting and coordinates any external advertising needs Positions that are within the NASA Collective Agreement are subject to Recall and Duty to Accommodate (DTA) If there is a Recall or DTA match, the department will be contacted If there is no Recall or DTA match, the posting will go live on the UofA Careers website Posting goes live on the Careers Website 7 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Postings Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Positions must be posted for a minimum of five (5) business days All postings should include an informational paragraph about the department If considering hiring a Foreign National, postings must comply with other immigration requirements For postings, be mindful of the bona fide occupational requirements; under/overstate for position All postings will include the U of A Employment Equity Statement 8 Research Services Office Together we make it happen Research Administration Day June 5, 2013
UofA Equity Statement Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 The University of Alberta hires on the basis of merit. We are committed to the principle of equity in employment. We welcome diversity and encourage applications from all qualified women and men, including persons with disabilities, members of visible minorities, and Aboriginal persons. 9 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Pre-screening, Shortlisting and Scheduling the Interview Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Pre-screen the Applications Define the selection criteria Shortlisting Candidates Decide how many candidates you feel is appropriate to interview (this can range from 3-6 candidates) Determine the length of interview time (including computer testing or other assessment tools) Schedule the Interview Avoid assigning one day for interviews 10 Research Services Office Together we make it happen Research Administration Day June 5, 2013
The Interview Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Determine Selection Committee/Panel Develop an interview plan Review the candidates resume prior to interviewing to be more prepared Begin interviews with an overview of the unit, work team, etc. Explain other duties that may be included in the position that were not advertised 11 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Interview Tips Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Ensure all interviewees have equal opportunity to present their suitability to the position (same interview plan) The interview is not meant to cross examine or interrogate anyone; however, probing questions are allowed for clarity or detail Ask questions that are related to the position; avoid questions that may reveal personal characteristics that are protected under the Human Rights Law 12 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Reference Checking Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Importance of doing reference checks; review with candidate the references that were provided and seek clarification Have candidate sign Consent for Collection and Verification of Information Form References should be contacted by one individual that participated in the interview Determine appropriate questions, flexibility, probing questions Avoid questions that will reveal characteristics that are protected under the Human Rights Act Unsolicited references 13 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Making the Offer Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Verbal offer Offer letter Appointment form Unsuccessful candidates File management/retention policy 14 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Probation Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Overall evaluation of incumbent s skill and fit for position Orientation and training Provide periodic assessments Seek consultation with HR Consultant for any probationary concerns 15 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Open Discussion Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 16 Research Services Office Together we make it happen Research Administration Day June 5, 2013
For Further Information Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 Website: www.hrs.ualberta.ca/HiringandManaging Contact: hrs.recruitment@ualberta.ca Regine Moore, Recall & Recruitment Coordinator, 492-6453, regine.moore@alberta.ca Employee Relations and Human Resource Consulting EmployeeRelations@ualberta.ca. Human Resources Consultants provide specific guidance and support with the Interview and Selection Process Academic Services: Academic.Services@ualberta.ca Catherine Anley, Employment Equity Advisor, 492-7325, catherine.anley@ualberta.ca 17 Research Services Office Together we make it happen Research Administration Day June 5, 2013
Online Evaluation Form Top 10 Research Administration Day 2013 Top 10 Research Administration Day 2013 We appreciate your help in evaluating this presentation! The RAD evaluation form is accessible online. Click here or click on the blue checkmark below (right-click the hyperlink(s) and click Open Hyperlinkto activate). C:\Users\efmadsen\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\SN6SFSDZ\MC900442153[1].png 18 Research Services Office Together we make it happen Research Administration Day June 5, 2013
