University Research Grants: Financial Aspects & Procedures
The regulatory framework, types of research grants, budget procedures, and procurement methods for university research grants. Learn about the process from proposal submission to fund management and accountability.
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Presentation Transcript
Financial aspects of the University Research Grants 10 March 2025 1
Outline 1. Regulatory Framework 2. Types of Research Grants 3. Procedure for URG 4. URG Budgets 5. Procurement Procedure 6. Procurement Methods 7. Advances 10 March 2025 2
Regulatory Framework Financial Regulations Circulars Finance Circulars UGC Circulars/ Est Circulars Procurement Guidelines/ Manuals By Laws 10 March 2025 3
Research Grants URG (Funded by treasury) Local Other (Funded by various research Institutes) Foreign Research Grant 10 March 2025 4
Procedure applicable for University Research Grants I. Inform the faculty-wise allocation for University Research Grants in each year by the Council and Academic Unit. II. Call for Research Proposals by the Faculty Research Committees. III. Select, recommend and forward the research proposals to be funded within the allocation given to each faculty by the respective Faculty Research Committees. IV. Obtain the approval of the Senate Research Committee. V. Obtain the recommendation Committee and the approval of the Council for the budgets of each research grant. 10 March 2025 of the Finance 5
Contd.. VI. Transferring grant funds to the Accounts Units of the respective faculty by the Research, Funds and Publications Unit. VII.Grant funds are managed by the Accounts Unit of the respective faculty and the grantees should make all their requests for advances, reimbursements procurements of chemicals, equipments, stationery, etc through the Supervisor and the Head of the Department as per the approved budget. and 10 March 2025 6
VI. Grantees should submit Bi-annual progress reports and completion reports including the financial progress to the Faculty Research Committee in the specified formats which will then be forwarded to the Senate Research Committee for approval VII.Transferring any remaining funds in the grant account on completion of the research or expiration of the duration including any extensions given. VIII.Grantees shall refund the funds disbursed to the grantee in case of any default in completing the research within the duration of the grant. 10 March 2025 7
Budgets- Eg 10 March 2025 8
Procurement Methods Shopping -07/14 Days AO With 3 sealed Quotations RPC- with 5 sealed quotations Direct Contracting AO-Goods <100,000 Dean 15.000*4 Monthly Repeat Orders Within 6 Months, Maximum 50%,Price, Approval 10 March 2025 11
Advances Requirements (Estimate, Advance request form, Approval request letter, Voucher etc.) Limits Dean- Rs.50,000 VC -Rs. 100,000 10 March 2025 12
Thank you Thank you 10 March 2025 13
