Unleashing Project Delta: Streamlining Project Tracking with Reporting Tool

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PROJECT PROJECT BRIEF BRIEF Project Overview Describe the project thoroughly down to the last detail. What is the project about? What are some of the expectations? Project Objectives Set SMART objectives for your project. A project s success will be measured depending on whether the objectives are met or not Project Implementation Plan In Scope Out of Scope o o o 30% completion in first month Multi-level approval New task addition tool by managers o o o 70% completion in the third month Access tool via desktop Role based task list template o o o 100% completion by end of seventh month Copy Previous Week timesheet feature Access tool via mobile Project Team Financial $14M Estimate Project Cost $6M Cost until Completion $8M Actual Spend NA Variance Allan Stephanie Assistant Project Manager Sam Intern Project Manager POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 1

PROJECT PROJECT BRIEF Project Name: Project Charlie Project Name: Project Charlie BRIEF A short description of key elements of your project. o Project need/problem o Recommended solutions o Feasibility study o Project manager appointment Initiation & Conception Project Fund $ 5M o Resource requirement o Task identification o Project plan Planning Launch & Execution o Resource allocation o Focus on deliverables o Team meetings Duration 01 September 2017- 31 August 2018 o Monitoring progress o KPIs o Status report Monitoring & Control POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 2

PROJECT PROJECT BRIEF BRIEF Description Schedule You have to cover the background of the project, timeline in which it has to Details of milestones, key project outputs, and details on implementation planning. An important part of a project be completed Background Cost PROJECT BRIEF COMPONENTS brief description of the project s history, prerequisites of the project and how the project will be carried out. Project costs section covers required budget and its usage with an estimate for further funds if needed Output Scope provide a brief description of the service or capability that you intend to develop, create or modify via this project. Project scope is the part of project brief which includes determining a list of project goals, functions, tasks, deadlines and documenting them. POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 3

PROJECT PROJECT BRIEF BRIEF Project Brief/ Summary Project Delta Project Name: The projects being transition into the Mumbai Centre are being tracked manually using Microsoft Office tools. Project reports are generated using MS Excel Project Fund: $ 5,000,000 Objectives Duration: 1st September 2022 31 August 2023 The goal of this project is to develop a Reporting tool which will provide a single system access to track all projects and generate reports Scope Headcount report generation for all business units Timesheet report for all users Headcount and timesheet report based on manager Success Factors Providing an overview of a project from start to finish for easy assimilation Ability to deliver global headcount reports using the tool Completion of the project within the given timelines POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 4

PROJECT PROJECT BRIEF BRIEF Project Name: Project Orion Project Orion A project brief is a short description of key elements of your project Introduction Introduction Objectives Objectives Target Audience Target Audience Scope Scope The projects being transitioned into PP are being tracked manually using MS office tools. To develop a reporting tool which will provide a single system access to track all projects and generate reports. Timesheet report for all users. Head count and timesheet report based on manager. All business units in information technology. POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 5

PROJECT PROJECT BRIEF BRIEF Overview Overview Project information, summary of how the activity has come about. Project Name: Project Phoenix Project Phoenix Status Objectives & Status Objectives & Status Your goals, measurable objectives, and outcomes. 45% Overview 75% Budget 60% Deliverables Your project brief should communicate your project requirements without bogging your stakeholders down with too many details. Expected Outcomes Expected Outcomes Define the project and how it helps achieve strategic goals. Provide specific details of activity POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 6

PROJECT PROJECT BRIEF BRIEF Project Name: Project Delta Project Delta 01 01 Ask questions to determine the current Outline Needs & Goals Project Project Brief/Summary Brief/Summary Monthly Status Monthly Status & Report & Report obstacles and required features. Also take into considerations the type of project 02 02 Ask how vendors handle security and Expected Expected Outcomes Outcomes Objectives Objectives Evaluate Vendors updates. It s also good to research their track record, check their client list and ask for references, among other things POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 7

PROJECT PROJECT BRIEF BRIEF Project Name: Project Gamma Project Gamma State Challenge State the business challenge you re looking to solve or the goal you re trying to achieve Provide Solution Outline plan for how you will use the solution to solve the problem and achieve your goals Outline Costs List the costs and related investment considerations for purchasing the solution Provide Timeline Outline the estimated time you ll spend evaluating and implementing the new tool POWER POWERSLIDES SLIDES WWW.POWERLIDES.COM WWW.POWERLIDES.COM 8

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