Unlocking Time Management Secrets for a Well-Balanced Life

Is There an Opportunity? 1. Have you ever said to yourself there aren t enough hours in a day ? 2. Do you agree with the statement: If you want things done right, you have to do them yourself. 3. Do you do things yourself because you believe it will be faster than delegating the task? 4. Do you feel frustrated because you are unable to finish important jobs? 5. Do you ever look at the clock and feel a sense of panic because its almost 5pm and you haven t really gotten started on what you wanted to accomplish today?

Is There an Opportunity? 6. When critical tasks are needed, do you find yourself working nights and weekends to complete them? 7. Have you ever decided to take on another important project, even though you are already feeling overloaded, because it s too important to assign to anyone else. 8. Do you find yourself saying, If I can just make it through x, things will be better/more normal 9. Do you feel that you are sacrificing other personal priorities for work? 10. Do you have a vague sense that something is wrong with the way you do things, but you can t say exactly what it is?

What Does It Mean For YOU to Have a Well-Balanced Life? Write down 1-3 goals in each area you would like to accomplish in the 30 days. Career Social Physical Family Mental/ Spiritual Financial

15 Secrets Successful People Know About Time Management KEVIN MURRY

1. Identify Your Most Important Task Things that matter the most must never by at the mercy of things that matter the least. Goethe

2. Stop Making To Do Lists When reviewing to do lists you are likely to pick the ones that are the easiest to "check off" but not necessarily the most important Making a plan to complete the task reduces stress Schedule time on your calendar instead/ "time-blocking" Schedule most important things earliest in the day

Time Blocking

3. Procrastination Cure Try... Time travel remove reasons you might have to not complete the task Pain and pleasure Accountability partner Reward and punishment Affirmations Settle for good enough

Screen Time

4. Secret to Guilt Free Life Balance Acknowledge that there is always more to be done and always more than can be done.

5. Richard Branson's Secret Productivity Tool Carry a notebook Jot down: Key themes Items that need to be followed up on Ideas Questions

6. Master Email with 321Zero Unsubscribe from newsletters Turn off email notifications Schedule three times a day to process email; set the timer on your phone for 21 minutes and try to get to 0 messages Immediately apply the 4 D's: Do it, Delegate it, Defer it or Delete it Consider "File it" folder for emails you are afraid to delete Use subject line to indicate the action required Keep emails really short

7. Meeting Hacks from Apple, Google and Virgin Do you need to meet? Have clear purpose/agenda Attach times to agenda items No phones Also consider: No meeting Wednesdays 10 minute meetings Walking meetings Daily huddles

8. One Word that Multiplies Success NO Every YES is a NO to something else

9. The Pareto Principle 80/20 rule 80% of the results will come from 20% of the actions Use to determine priorities Use rule to: Look for shortcuts Do most important things exceptionally well; the rest good enough Develop your skills to be exceptional in a few target areas; don t try to master everything You can work less, stress less, and increase your happiness by figuring out the 20% of goals and activities that are most important to you

10. Three Harvard Questions That Will Save 8 Hours a Week Drop: How valuable is this task to me or the company? Delegate: Am I the only person who can do this task? Redesign: How can the same outcome by achieve but with a faster process? Research showed that when actively applied, individuals saved 6 hours of work time and 2 hours of meeting time each week.

11. Theme Your Days Focus Days: Game Days are to focus on most important activities, revenue generating work etc Buffer Days: days to catch up on email, hold meetings, paperwork, training etc Free Days: No work vacation, fun, rejuvenation

12. Touch it Once Mail Email Clutter

13. Change Your Morning, Change Your Life Themes of Successful People: Wake up early Hydrate Eat healthy breakfast Exercise Read/Journal/Mediate

14. Energy is Everything You can t get more but you can get more energy Pulse and Pause: Work for 90 minutes and take short break to hydrate/snack/exercise Energy starts with health: sleep/good food/exercise/minimize alcohol and caffeine

Create Atomic Habits Start Small: Don't overwhelm yourself by trying to do too much at once. Break down your desired habit into a tiny, achievable action.. Habit Stacking: Link your new habit to an existing one you already perform routinely. This "cue" triggers the new behavior. Make it Attractive: Increase the appeal of your habit. Pair it with something you enjoy! Make it Easy: Remove any obstacles that might prevent you from doing the habit. Remember, consistency is key.

How Can You Better Manage Your Time to Meet Your Goals? Remember this is a marathon, not a sprint! Set reasonable and attainable goals Make small changes Find a support system (if needed) Track progress/celebrate success What are two changes you could make?

If You Are Really Serious Do a time audit for a week How does the use of your time align with your goals? What do you need to more/less of to balance your life? What habits can you stack to meet your goals? Who is your accountability partner? How will you celebrate your success?