Updated Guidelines for Excused Withdrawals and Pass/No Pass Grading System
The recently updated guidelines eliminate the need for documentation for excused withdrawals under certain conditions and align the Pass/No Pass grading system deadline with the last day of instruction. Students now have more flexibility and equitable processes. Late Excused Withdrawal petitions have specific requirements and deadlines. Seeking guidance from a counselor is crucial before opting for Pass/No Pass. Grade changes after posting grades are governed by specific regulations.
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Presentation Transcript
EXCUSED WITHDRAWALS THE RECENTLY UPDATED GUIDELINES AIMS TO PERMANENTLY ESTABLISH THE "NO DOCUMENTATION" EXCEPTION FOR PETITIONS SUBMITTED DURING THE TERM AND PRIOR TO THE POSTING OF A GRADE. THIS MEANS THAT STUDENTS WILL NO LONGER BE REQUIRED TO PROVIDE SUPPORTING DOCUMENTATION WHEN PETITIONING FOR AN EXCUSED WITHDRAWAL UNDER THESE CIRCUMSTANCES. THE DEADLINE FOR SUBMITTING AN EXCUSED WITHDRAWAL PETITIONS WITHOUT DOCUMENTATION HAS BEEN UPDATED TO COINCIDE WITH THE "LAST DAY OF INSTRUCTION." IT IS IMPORTANT TO NOTE THAT THIS DEADLINE REFERS SPECIFICALLY TO THE LAST DAY OF INSTRUCTION FOR THE INDIVIDUAL COURSE SECTION BEING PETITIONED, RATHER THAN THE LAST DAY OF THE ACADEMIC TERM AS A WHOLE. THIS CLARIFICATION ENSURES THAT THE POLICY ACCURATELY REFLECTS THE UNIQUE TIMELINES OF DIFFERENT COURSE SECTIONS, PROVIDING STUDENTS WITH GREATER FLEXIBILITY AND A MORE EQUITABLE PROCESS.
PASS/NO PASS THE DEADLINE FOR OPTING OF THE PASS/NO PASS GRADING SYSTEM HAS BEEN EXPLICITLY DEFINED TO ALIGN WITH THE "LAST DAY OF INSTRUCTION." THIS CLARIFICATION ENSURES THAT STUDENTS HAVE AMPLE TIME TO MAKE AN INFORMED DECISION REGARDING THEIR PREFERRED GRADING METHOD, UP UNTIL THE CONCLUSION OF THE COURSE'S INSTRUCTIONAL PERIOD. AS PART OF THE PROCESS AT THE SAC, STUDENTS ARE REQUIRED TO SEEK A COUNSELOR S GUIDANCE AND SIGNATURE, BEFORE SELECTING THE PASS/NO PASS OPTION. THIS STEP IS CRUCIAL AS OPTING FOR THIS GRADING SYSTEM MAY HAVE POTENTIAL CONSEQUENCES ON A STUDENT'S ELIGIBILITY FOR GRADUATION OR TRANSFER TO ANOTHER INSTITUTION. BY CONSULTING WITH A COUNSELOR, STUDENTS CAN MAKE A WELL-INFORMED DECISION THAT TAKES INTO ACCOUNT THEIR UNIQUE ACADEMIC GOALS AND CIRCUMSTANCES.
PROCESS AFTER GRADES HAVE POSTED IN INSTANCES WHERE A GRADE HAS ALREADY BEEN ASSIGNED, IT IS NECESSARY TO REFER TO TITLE 5, SECTION 55025, AS WELL AS LOCAL POLICIES THAT GOVERN GRADE CHANGES. UNDER THESE REGULATIONS A. STUDENTS SEEKING LATE EXCUSED WITHDRAWAL (EW) PETITIONS MUST SUBMIT THEIR REQUESTS TO THE EXCEPTIONS TO ACADEMIC AND GUIDANCE COMMITTEE (A&G COMMITTEE). B. UNLIKE THE "NO DOCUMENTATION" EXCEPTION FOR PETITIONS WITHIN THE TERM AND BEFORE A GRADE HAS BEEN POSTED, THE A&G PETITIONS MANDATE THE SUBMISSION OF DOCUMENTATION THAT DEMONSTRATES EXTENUATING CIRCUMSTANCES. C. THE DEADLINE TO SUBMIT A LATE EW PETITION IS ONE YEAR FROM THE DATE THE GRADE WAS ASSIGNED, AS OUTLINED IN THE INSTITUTION'S CATALOG POLICY.
