US Financial Operations P-Card Quick Start Guide

This quick start guide provides detailed instructions on P-Card operations and transactions for US Financial Operations and NBCUniversal. It covers steps for approving or rejecting transactions, attaching receipts, changing codes, and contacting support for assistance. The guide also outlines the P-Card approval process, including requesting new accounts, credit limits, accounting changes, and more. Additionally, it offers guidance on reinstating a suspended P-Card.

• Financial Operations
• P-Card
• NBCUniversal
• Transactions
• Approval Process

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1. US Financial Operations P-card Quick Start Guide May 2019

2. NBCUniversal PCard Quick Start Guide For help contact: PCardSupport@nbcuni.com To access PCard transactions, click on the SNAP Link http://coding.nbcuni.com My Inbox Show (select) OneCard Cardholder Operations Manager Finance Manager Attach Receipt: (If missing a receipt, go to PCard Portal for Replacement Receipt Form) Approve or Reject Click on transaction Click on black paper to view receipt; red paper = pending receipt Ensure purchase is a valid business expense Approve or Reject If reject, select reason from drop down menu; submit rejection Approveor Reject >$200 Click on transaction Click on black paper to view receipt; red paper = pending receipt Ensure GL coding is proper Approve or Reject If reject, select reason from drop down menu; submit rejection Click on vendor name Click attachments Attach Receipt >$200 (Parks All transactions require receipt) Select receipt from your files Open Save Change Code (if necessary) Click down arrow or vendor name Accounting Check box on the left Click on the pencil to edit Enter coding Validate Change Code (if necessary) If Ops Manager is no longer with the company, create a Request for an Approver Change on CSP Accounting Check box on the left Click on the pencil to edit Enter/change coding Click on + for additional line if needed Validate Approve If Finance Manager is no longer with the company, contact PCardSupport@nbcuni.com 1

3. NBCUniversal PCard Quick Start Guide For help contact: PCardSupport@nbcuni.com PCard Approval Process Cardholders use CRAFT to raise Pcard requests for new accounts, and changes to credit limits, default accounting, approvers, address, account status and MCCs. The PA (program administrator) can reject/intervene any of these requests. A divisional finance manager with SecurePro clearance Cardholder s supervisor Requests Operations Manager OCM (One Card Manager) Program Administrator New account X X X Credit limits X X X Default accounting X Approver change (delegate, ops) X Address Close account X MCC Unblock X X X To Change: Finance Manager Email PCardSupport@nbcuni.com 1

4. NBCUniversal PCard Quick Start Guide For help contact: PCardSupport@nbcuni.com To Reinstate a Suspended Pcard: Pcard Administrator/ (Receipt Auditor) File is sent to Citi for Auto-Reinstatement once Data Warehouse shows approvals have been completed Finance Manager Click here SNAP Approve past due transactions Email PcardSupport@nbcuni. com to request card reinstatement Cardholder Ops Manager Click here SNAP Approve past due transactions Click here SNAP Attach receipts and approve past due transactions Reinstates card within 48 hours To Close a Pcard: Pcard Administrator Click here (CSP) Approve the request Cardholder Ops Manager Finance Manager Click here CSP Approve the request Click here CSP Create a requestto Close Account Click here CSP Approve the request Closes card within 48 hours 1

5. NBCUniversal PCard Quick Start Guide For help contact: PCardSupport@nbcuni.com If Then 1) Your PCard is declined Call 1-800-248-4553 The representative will advise of any issues. 2) Your credit limit is insufficient (i.e., you have exceeded your credit limit) Create a Request for Credit Change in CRAFT Create a Request for MCC Unblock in CRAFT 3) The merchant code (MCC) is blocked/not allowed 4) The merchant used the wrong security or CVC code Contact the merchant 5) The merchant used the wrong expiration date Contact the merchant 6) Your PCard is lost or stolen Call 1-800-248-4553 7) You receive a fraud alert or suspect your card was used fraudulently Call 1-800-248-4553 8) You need to dispute a charge Call 1-800-248-4553 9) Your PCard was suspended (because of unapproved transactions or a failed receipt audit) Approve all past due transactions SNAP 10) You need to reset you PIN (Personal ID) Call 1-800-248-4553 1