Voluntary Reduction in Work Schedule (VRWS) Program Overview
Voluntary Reduction in Work Schedule (VRWS) is a program that allows employees to trade income for time off through agreements made with supervisors and Human Resources. Eligible employees can reduce their work hours and salary by a percentage, choosing between two options to manage their schedule and earnings flexibly. Examples illustrate how VRWS can accommodate personal needs and situations, while specific rules govern the start and end dates of agreements.
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Presentation Transcript
VRWS What is it? Voluntary Reduction in Work Schedule (VRWS) is a program that allows employees to voluntarily trade income for time off. VRWS agreements are made between employees and supervisors with the final approval by Human Resources. VRWS agreements may be entered into for any number of pay periods, from 1 to 26. VRWS provides campuses a flexible mechanism for allocating staff resources as well as permitting employees to reduce their schedule to reflect personal needs and interests.
Who is eligible for VRWS? CSEA UUP Full-time Continuing, Permanent or Term Full -time AnnualSalaried You have to remain term of the VRWS agreement (see above) for the You have to remain term of the VRWS agreement (see above)for the Must have 1 continuous year of SUNY Geneseo service on a qualifying schedule Must have 1 continuous year of NY State service on a qualifying schedule Qualifyingschedule means any schedule which the employee was entitled to earn leave credits
How does it work.. VRWS works on a percentage method You can reduce your salary and or work hours by as little five(5)percent, in five percent increments, up to a max of thirty (30) percent. A 10% reduction reduces your work hours by 8 or 7.5 depending on unit AND your salary by 10%. i.e. salary is $30,000, a 10% reduction takes it down to $27000
VRWS two ways OPTION #1 OPTION #2 You continue to work full time, with a reduction in salary and you earn credits per pay period to use at a later time. You reduce your work hours and your salary by a percentage each pay period. So you work full-time w/less money and bank time for scheduled absences at a later So you work less hours w/less money
Examples Example#1 Employee requests to take a 10% salary reduction because they will be having a major surgery later and won t have enough accruals to cover so they want the extra time to use at a later date. The employee reduces their salary by 10% but continues to work their normal 40 hour schedule. Each pay period they accrue 8 hrs of VRWS credit to use at a later time. Example #2 Employee requests a 4 day work week for a 2 month period of time due to family flexibility needs. They would take a 20% reduction in salary, and work 4days a week for the duration of the agreement.
Rules Agreement has to start on the first day of a pay period, and end on the last day of a pay period The plan must be consistent with the operating needs of the department Agreement can last anywhere between 1 and 26 pay periods, however it can t cross March into April. That requires 2 agreements i.e. January 2020-March 2020, then April 2020 December 2020 Once the VRWS has been agreed upon, it can t be changed unless all parties agree
Things VRWS effects Accruals will be prorated for CSEA based on percentage. UUP depends on your title and hire date. Kim Truuax she can help with the calculation. All additional pay will be prorated based on percentage VRWS time does not count as days worked for Overtime calculations i.e that 4 day employee works Saturday, Saturday isn t OT Retirement credit will be prorated, VRWS could also affect final average salary if period is included in your three years of earnings (ERS TRS only)
Things VRWS effects Time toward permanent appointment for Professional staff
How to apply Complete the application on the Forms page under Time & Attendance Forms Obtain the necessary signatures: Yours, your Supervisor, HR, and Vice President College needs at least a full pay period of notice (fully executed agreement) before the program can begin If you have questions you can always contact us, we are here to help.
